Home › Budgeting & Appropriations › Support Entities

Budget Control Type

Wed, 2017-08-16 03:31 — vdharwadkar

Overview

A Budget Control Type identifies the different budget limits or constraints that can be set up.
Using the Budget Control Type, governments can incorporate different fiscal practices for different organizational requirements.
For example, two distinct Budget Control Types is a control for cash spent on a weekly basis, and a control for cash spent on a monthly basis, with the weekly limits “rolling up” to the monthly limit.
Continuing the example, an organization may have a flexible weekly Budget Control Type for cash releases (payments). The total of all cash released for the month for the given budget line must abide by a ‘hard’ monthly ceiling. The monthly limit is reflected at a different and higher Budget Control Type.
 

Navigation

Budgeting & Appropriations ► Support Entities ► Budget Control Type

Budget Control Type Screen Fields

Fields

Description

Code

Depending on the Appropriations Parameters, this ID can be system generated or entered manually as defined in the appropriations parameters.

Language

Country Specific Language

Name

User defined Budget Control Name

Description

Description of the Budget Control

CoA Group

To link the control with a predefined COA Group

Period Level

To link the Budget Control Type with predefined Period Level (such as Monthly, Quarterly, etc.) which will be used for Budget Distribution. When the Budget Control is created, the system should validate if a fiscal period for the Budget Control year that is linked to the selected Period Level exists, otherwise, the system will not allow to save the Budget Control.

Tolerance Percentage

Default is Zero, this percentage will be the ceiling of the tolerance amount or percentage used in Budget Controls, the user will not be allowed to exceed this percentage in Budget Controls

Sort Seq

This will allow user to indicate how this list should be display (order).

Allow To Exceed

To define the Default value of the Exceed Flag when the budget control is created

Roll Up From

This attribute is used to build the hierarchy of the Budget Controls, the user will select the Child Budget Control which will be controlled by the current control. If this field is empty then the current control is the lowest level.

Validated By Foreign Currency

Default is No. To indicate if the foreign amount is the one to be used for control when a transaction is posted.

Budget Distribution Control

Default as per ‘Default Budget Distribution Control’ in Appropriations Parameters. To indicate if the Budget Control should be at the total amount level or at the distributed amount level

Cash Management Level

FALSE by default. This will set the level at which Cash Plan will be managed.  Such Budget Control Type should have Budget Distribution Control by fiscal period.

Main Budget

Default is Yes. When it is Main, then it will work as always.  Only one Budget Control type can be Main when two or more roll up to the same Budget Control Type.

Is Used to Create Manual Budgets

Default is Yes. Any other type like the one associated with GL CoA group for example, will have false and will not be used to create budget controls.

Is Used to Create Manual Budget Control Update Voucher

Default is Yes. if this will have false and will not be created manual BCUV for the Type Update.

Is Used to Create Manual Budget Transfer Voucher

Default is Yes. if this will have false and will not be created manual BCUV for the Type Transfer.

Is Used to Create Manual Budget Redistributions

Default is Yes. if this will have false and will not be created Manual Budget Redistribution

Is Used to Create Manual Cash Planning Voucher

Default value True. If this has False cannot create Manual Cash Planning Voucher

Is Used to Create Virement

Default Value "FALSE"

Is Used to Control Commitment/Obligation

Default value is TRUE. When false the system will not post or control commitment or obligation generating transactions against the budget control.

Active

Default = 'TRUE'

Criteria to Define Allow to Exceed

Default None. When this is different to No, system should use Criteria Definition to set the Allow to Exceed value, of the Budget Control being created and its Parents Budget Controls.

Quota Type

Default value: NULL If is NULL, BC formulas and validations applied as usual.