v7 FreeBalance Help

Fields

Description

Id

Unique identification code manually entered by users or automatically generated based on parameters.

Workflow Status

Current workflow status of the Update Voucher created. It is a closed domain, means automatically updated by the system.

Budget Control Type

Function used to define the Budget Control Types (e.g., Allotement1, Allotment2, Financial Budget, etc.) and link each type with a predefined COA Group.

Voucher Type

This function is an option to update the Budget Control or Transfer to budget.

Fiscal Year

Captures the Fiscal Year of the Budget Control.  Default value is the current Fiscal Year in the system.

Fiscal Period

Captures the Fiscal Period of the Budget Control.  Default value is the current Fiscal Period in the system.

Classification

Indicates the voucher classification. User to select a classification a drop down list should present all the active classifications that apply to the selected Budget Control Type.

Budget Office

Budget office of the Budget Control, contains an Institution catalogue.

Posting Status

This field is a 'Display only' field and will be updated by the system when the voucher is either saved (then the attribute is updated to Saved) or temp saved (then the attribute is updated to Temp Saved).

Temp #

Serial Number generated by the system when the voucher is Temp Saved.

Not Posted Reason

This field gets mandatory when the Budget Control Update Voucher is Temp saved. Users have to put here the reasons for not posting the voucher.

Currency

Selected currency for the Voucher.  Default is Domestic Currency.

Exchange Rate

Latest active exchange rate for the selected currency.

Update Higher Level Budget Controls

If checked, indicates if updating the higher level Budget Controls once the lower control is updated through this voucher is allowed.

Voucher Date

Date the voucher is created.

Language

Language used to register the Budget Control Update Voucher’s description.

Description

A Description of the Budget Control Update Voucher.

Debit (Domestic)

Total Domestic Debit amount of all line items. Default is Zero

Debit (Foreign)

Total Foreign Debit amount of all line items.

Credit (Domestic)

Total Domestic Credit amount of all line items.

Credit (Foreign)

Total Foreign Credit amount of all line items.

Created By

Indicates users who created the Budget Control Update Voucher; automatically populated.

Created On

Indicates the date the Budget Control Update Voucher was created; automatically populated.

Approved By

Indicates users who approved the Budget Control Update Voucher; automatically populated.

Approved On

Indicates when the Budget Control Update Voucher was approved; automatically populated.

Is Reversed

Indicate if the Budget Control Update Voucher is reversed.

Is Reversal

Indicate if the Budget Control Update Voucher is a reversal from a previously created and approved Budget Control Update Voucher

Reversed Voucher

Voucher ID the reversed voucher.

Reversal Voucher

Voucher ID the reversal voucher.

Items Tab

Items and Item Distributions for the Budget Control Update Voucher.

Attachment Tab

Collection of zero to more attachments, which are used as supporting documents for the Budget Control Update Voucher.