v7 FreeBalance Help

Field

Description

Obligation ID

Unique identification code manually entered by users or automatically generated based on parameters.

Workflow Status

Current workflow status of the obligation created. It is a closed domain, means automatically updated by the system.

Fiscal Year

Fiscal Year of the Obligation.

Fiscal Period

Fiscal period of the Obligation.

Budget Office

The code of the Budget Office for the Obligation.

Currency

The currency of the Obligation.

Exchange Rate

The exchange rate for the chosen currency.

Issue Date

The date the Obligation is issued, defaults to current system date.

Origin

Display Only field shows the source of the Obligation and will be updated by the system only:

Source Document Number

The document number of the source document (PO) with Hyperlink to drill down to the source voucher.

Contract

The Contract related to the Obligation.

Vendor

The code of the Vendor related to the Obligation.

Status

The Status of the Obligation; indicates if the Obligation is open and can be spent or closed.

Rollover

To indicate if the Obligation is carried forward to the next Fiscal Year when the current Fiscal Year closes.

Item Distribution Amount Restricted

If checked, the period and amount of the posted transactions against the Obligation must be validated against the Obligation’s item distribution.

Commitment

The source Commitment ID when the Obligation is linked to a Commitment.

Close Remaining Amount of Commitment

If the Obligation Amount is less than the selected commitment balance, the remaining amount of the commitment is closed by checking this option.

Generated

If checked, indicates that the Obligation was Automatically Generated by the system.

Language

Language used to register the Obligation’s description.

Description

A Description of the Obligation.

Amount Original (Domestic)

Total Domestic Amount Original

Amount Original (Foreign)

Total Foreign Amount Original

Amount (Domestic)

The Total Domestic Amount of the Obligation; automatically calculated.

Amount (Foreign)

The Total Foreign Amount of the Obligation; automatically calculated.

Current Amount (Domestic)

It is a display only field. It is calculated from domestic amounts that finally used. 

Current Amount (Foreign)

It is a display only field. It is calculated from foreign amounts that finally used.

YTD Actual (Domestic)

The Total Domestic YTD Actual Amount of the Obligation; automatically calculated.

YTD Actual (Foreign)

The Total Foreign YTD Actual Amount of the Obligation; automatically calculated.

Balance (Domestic)

The Total Domestic Balance of the Obligation; automatically calculated.

Balance (Foreign)

The Total Foreign Balance of the Obligation; automatically calculated.

Is Executes Project

It indicates whether the record is execution of externally funded projects. Default value false.

Project External Financing

Unique identifier that identifies an ID of project.

Created By

Indicates which user created the obligation; automatically generated.

Created On

Date the Obligation was created.

Approved By

Users who approved the Obligation.

Approved On

Date the Obligation was approved.

Items Tab

Section where one or more Items, with their respective distributions, can be specified.

Attachments Tab

Any attachments related to the Obligation.