v7 FreeBalance Help

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(By default, you will be in Search Mode.) 

Overview

The Managed Contracts screen contains the general information for a Managed Contract.  A contract can be set to In Execution from the Approved status by a user with the proper authority.  Also, a Contract may not reach the In Execution status unless all Contract Planning information consisting of: Line Items, Drops, Planned Inspections, and Planned Payments are entered.  Refer to Contract Planning Validation for more information.  

To Set a Contract as IN EXECUTION, follow the steps below:

To OPEN a Contract you wish to set as In Execution, follow the steps below:

Note: By default, users defined to oversee setting Contracts In Execution will receive an Internal Message:

1. Open the message by selecting it; this will open a new window:

2. Select the Lookup  icon on the new window to locate the Contract you wish to Set to In Execution.

Or, you can navigate to the module and search for the Contract you wish to set to In Execution.  To do this Go to Step 3 below.

3. Find the Contract which you would like to change status to In Execution (see details in Searching for Records or Elements in the APPENDIX).

Note: In order to Set a contract as In Execution, Contract status must be Approved.

Note: Once Managed Contract is In Execution, the next Status for the Managed Contract may be Closed or Cancelled refer to Workflow Transitions for Managed Contracts for more information.

4. Select Start Execution from the drop down list in the Transition field:

5. A Transition window will be displayed confirming the Transition.  Add a description in the Step Note in the Transition window:

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6. Click on the Finish  icon to complete the Transition transaction, or click the Discard   icon to abort the transition.

7. Upon clicking the Finish  icon a window will be displayed confirming the Contract Workflow Transition was executed.

8. Click Ok on the Workflow Transition Executed window. The Contract status is now set to In Execution.

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