v7 FreeBalance Help

Overview

Creating a new Base Contract may be based on a previous Managed Contract existing in the system. Most of the Base Contracts are associated with assets contracts; for instance, contracts surrounding maintenance or leasing of an asset. Within the system, only Base Contracts can be associated to Assets. 

This process will start when creating a new Managed Contract by clicking the 'Create Base Contract' icon. This button only will appear after the Managed Contract has been created and if the Managed Contract is not associated with an existing Base Contract. When a Base Contract is created, the system will save the new Base Contract with the information saved in the existing Managed Contract.

An existing Managed Contract can generate only one Base Contract. The button 'Generate Base Contract' only will be enabled if the existing Managed Contract hasn't generated a Base Contract until that moment.

To CREATE a Base Contract based on a Managed Contract, follow the steps below:

Navigation

By default, you will be in Search Mode.

1. Find the Managed Contract you want to base a Base Contract on.

• Enter the information to be used as retrieval criteria in the appropriate field(s). If you prefer to see all Managed Contracts, leave all fields blank.

• Click Find .

2. Select the Managed Contract you want to base a Base Contract on.

Note: An existing Managed Contract can only generate one Base Contract.

3. Select the Create a Base Contract Button at the bottom of the Managed Contract Screen.

Note: The Create a Base Contract Button will appear only after the Managed Contract has been created and if the Managed Contract is not associated with an existing Base Contract.

4.  The system will display the following confirmation message.

5. Click Okay to Confirm the Creation of a Base Contract based on this Managed Contract or click Cancel to cancel the creation of a Base Contract based on this Managed Contract.

Note: If the user confirmed the action, attributes will be copied from the Managed Contract to the Base Contract.

Note: If the process is successful the system will assign a Contract ID for a Base Contract, which will appear on in the Contract field of the Managed Contract screen.

6. Click the Update Icon at the bottom of the screen to save your new Base Contract.

7. The following message will be displayed to the user indicating the process was successful, select Okay.