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Drops and Payments Association

Tue, 2011-02-15 15:19 — rnur

 

During the registration of Planned Payments and/or Payment Advances one or more Drops can be associated with a Payment through the Payment Detail screen (refer to Payment Detail for more information).  

The association between Drops and Payments is established in the Payment Detail screen.  When a Payment Detail is created, the Line Item and Drop information must be entered (refer to Create a Payment Detail for more information).

When Associating Drops and Payments:

  • ​One or more Drops may be associated with a single Payment.
  • A Drop may be included in several Payments, in order to pay different Drop progresses or cover different Drops in a single Payment.
  • A Payment can include Drops of different Line Items (or Activities) of a Contract.

The Association between Payments and Drops is illustrated below:

Validation and Business Rules for Drops and Payment Association

The Validation of Valid Drops Status for Association with Payments is executed by the System through the Validate Payments Against Drops parameter (refer to Contract Management System Parameters for more information).

  • IF Validate Payments Against Drops is true:
    • The System will validate each Payment (amounts and status) against associated Drops.  The System will validate the association between Drops and Payments.
  • IF Validate Payments Against Drops is false:
    • The System will not validate any association between Payments and Drops.

When a Payment is planned (see Create a Normal Payment for more information.  Please note that Create an Advance Payment is identical to Create a Normal Payment) the user can associate one or more Drops with the Payment through the Payment Detail screen (refer to Payment Detail for more information).  The associated Drops can have any status EXCEPT Cancelled (refer to Contract Line Item Drops for more information). 

When a Payment is Completed (refer to Complete/Make a Normal Payment for more information.  Please note that Complete/Make an Advance Payment is identical to Complete/Make a Normal Payment):

  • IF Payment Type is Normal Payment:
    • All associated Drops must have at least the status In Execution (or Received, Approval Requested or Accepted).  At any of the stages mentioned the Drop Amount and other Drop attributes cannot be changed anymore (refer to Workflow Transition for Contract Line Item Drops for more information).
  • IF Payment Type is Payment Advance: