v7 FreeBalance Help

Fields

Description

Voucher ID

Unique identification code, manually entered by users or automatically generated based on system parameters.

Workflow Process Status

Workflow process status is user defined status of the workflow.

Fiscal Year

Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)

Fiscal Period

Fiscal Period of the voucher, Default is Current Fiscal Period.

Voucher Date

The date the voucher is created, defaults to current system date.

Workflow Process Status

The Workflow Process Status of the voucher automatically generated and updated.

Accounting Office

Accounting Office ID, If the Institution that the creating user (employee) belongs to is defined as Accounting Office, then default equals the user's Institution Code.

No. Supporting Document

No. document that supports the transaction.

Payment Location

The location for payment, if applicable.

Posting Status

The Posting Status of the voucher, this field is automatically updated when the voucher is either saved or temp saved.

Temp #

The Serial Number automatically generated when the voucher is Temp Saved.

Not Posted Reason

Users will select a reason for not posting the voucher when voucher is Temp Saved, the field should be cleared automatically when the voucher is completely saved.

Is Template?

To indicate if the Purchase Order can be used as template for recurring Purchase Orders

Default is False.

Language

Language use to enter description.

Description

Descrip[tion of the journal voucher.

Template Name

To enter the template name that can be used for retrieval.

Batch Number

“Read Only Field” shows the Batch Number for imported PO’s

Currency

To allow the user to select the Currency of the Purchase Order. Default is Domestic Currency. If the general parameter 'System Accepts Multi-currency Transactions' is False, then this field will be disabled and it's value is Domestic Currency.

Exchange Rate

This field Will show the latest active exchange rate for the selected currency which is linked to Expenditures , users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1 (because default currency is Domestic).

If the general parameter 'System Accepts Multi-currency Transactions' is False, then this field will be disabled .

Recurs on Next Period?

An indicator to automatically duplicate the JV next period and Temp Save it upon period closing. Default is False.

Voucher Type

“Read Only Field”
will be updated by the system to define the nature of the Journal Voucher with any of the following values:
'Regular'
'Currency Gain & Loss'
'Retained Earnings'
Default is 'Regular'

Journal Voucher Assets Liabilities

The Liabilities of the Journal Voucher, to be applied when the voucher is manually created.

Reference Number

Id of the source document.

Notice Number

User generated number of the Notice document.

 Is Automatically Generated?

Indicates if the JV was Automatically Generated by the system.

 Debit (Domestic)

“Calculated/Updated  Display Only Field”
shows the total Debit domestic amount of the line items.

Debit (Foreign)

“Calculated/Updated  Display Only Field”
shows the total Debit foreign amount of the line items.
If currency is Domestic, this value has zero.

Credit (Domestic)

“Calculated/Updated  Display Only Field”
shows the total Credit domestic amount of the line items

Credit (Foreign)

“Calculated/Updated  Display Only Field”
shows the total Credit foreign amount of the line items.
If currency is Domestic, this value has zero

Created By

Populated automatically by the system at creation time of the record.

Created On

Populated automatically by the system at creation time of the record.

Approved By

Populated automatically by the system when corresponding workflow reaches its last Approval stage.

Approved On

Populated automatically by the system when corresponding workflow reaches its last Approval stage.

Item Tab

Journal Voucher Item of this Journal Voucher.

Attachment Tab

Reference to the attachment with the content in question. This field can be observed in Insert mode.