v7 FreeBalance Help

Navigation (From  click the New Iconunder )

1. Enter the new Goods/Services Received/Rejected Note Detail information.

2. Enter the Correlative, as required.

• Correlative: This field is a correlative number which is calculated by the system

3. Select a Purchase Order ID from the drop-down menu.

• Purchase Order ID: This attribute is not applicable if the attribute titled 'Note Type' from the Return & Receive Notes screen is set to 'Return'. The user will enter the Purchase Order ID entered in PA, the system must validate that this Purchase Order ID is valid and has not been fully delivered before. This must be performed through a webservice method

4. Select a Purchase Order Item ID from the drop-down menu.

• Purchase Order Item ID: This attribute is not applicable if the attribute titled 'Note Type' from the Return & Receive Notes screen is set to 'Return'. The system must load all pending Purchase Order Items (that have not been previously received) belonging to the Purchase Order ID and the user must select one

5. Select a Purchase Order Item Drop ID from the drop-down menu.

• Purchase Order Item Drop ID: This attribute is not applicable if the attribute titled 'Note Type' from the Return & Receive Notes screen is set to 'Return'. The Purchase Order Item Drop ID that corresponds for this Goods/Services Return Note. The system must load all Item Drops associated to the Purchase Order Item ID by invoking a webservice method

6. To enter the Item, if required, click on the Lookup icon ,  click on the Find icon  to retrieve the Item list, then select the Item.

• Item: This is a read only attribute which will be populated by the system if a Catalogue Item ID has been specified in the Purchase Order Item. Only Goods/Services Received Note Details which are equal to 'Service' type Received Notes are allowed to not have a reference in the Catalogue Item

7. Enter the Unit Cost.

• Unit Cost: It represents the Unit Cost of the Received Item. This value will be obtained from the Purchase Order Item Cost. When the attribute titled 'Goods/Services Note Type' from the Return & Receive Notes screen is set to 'Service', it will represent the total cost for the contracted service excluding taxes

8. Select a Unit of Measure from the drop-down menu.

• Unit of Measure: This is the Unit of Measure entered in the Purchase Order Item and it is a read only attribute. When the attribute titled 'Note Type' from the Return & Receive Notes screen is set to 'Return', this attribute will be copied from the Unit of Measure corresponding to the receiving item

9. Enter the Quantity Received/Returned.

• Quantity Received/Returned: When the attribute titled 'Note Type' from the Return & Receive Notes screen is set to 'Receive'. This value will be copied from the Item Drop Quantity based on the attribute titled 'Purchase Order Item Drop ID' from this screen. However, it can be modified by the user to a value lesser than the Item Drop Quantity value if desired

10. Enter the Percentage of Progress Accepted.

• Percentage of Progress Accepted: This field represents the progress of the contracted service accepted

11. Enter the Amount.

• Amount: This field represents the total monetary amount for the item (excluding taxes)

12. Enter the Tax Amount.

• Tax Amount: This field represents the total monetary amount for the taxes on the item

13. Select a Language from the drop-down menu.

• Language: Language used

14. Enter the Remarks.

• Remarks: Additional notes or comments for the Goods/Services Received/Rejected Note Details

To ADD Item Taxes to the Goods/Services Received/Rejected Note Details, if required:

1. Click on the  tab and then click on the New icon to enter the Item Tax (refer to Item Tax for more information).

2. Click on the Save and Return icon to save the Item Tax information and return to the Goods/Services Received/Rejected Note Details screen, or click on the Discard icon  to discard the Item Tax entry and return to the Goods/Services Received/Rejected Note Details screen.

3. Click the Remove icon to remove the selected Item Tax information, if required.

4. Click the individual Select Checkbox (es) to select and de-select the Item Taxes, as required, or click the Select All icon  or Unselect All  icon, to select all Item Taxes or de-select all Item Taxes, if required.

To ADD Perishable Lots to the Goods/Services Received/Rejected Note Details, if required:

1. Click on the  tab and then click on the New icon to enter Perishable Lots (refer to Perishable Lot for more information).

2. Click on the Save and Return icon to save the Perishable Lot information and return to the Goods/Services Received/Rejected Note Details screen, or click on the Discard icon  to discard the Perishable Lot entry and return to the Goods/Services Received/Rejected Note Details screen.

3. Click the Remove icon to remove the selected Perishable Lot information, if required.

4. Click the individual Select Checkbox (es) to select and de-select the Perishable Lots, as required, or click the Select All icon  or Unselect All  icon, to select all Perishable Lots or de-select all Perishable Lots, if required.

Click on the Save and Return icon to save the Goods/Services Received/Rejected Note Details information and return to the Return & Receive Notes screen, or click on the Discard icon  to discard the Goods/Services Received/Rejected Note Details entry and return to the Return & Receive Notes screen.