v7 FreeBalance Help

Overview

Inspections are an important control tool within Contract Management.  Physical Inspections will be performed on Inspection Dates, although more inspections could be executed as necessary.  Inspections can be scheduled and alerts will be sent when applicable.  The System will send notifications to Managers ahead of time to make them aware that an Inspection needs to be performed.

Inspections can be entered in two stages:During the Contract Planning, or when Physical Inspection were completed.

Inspections include advances or percentages of progress of each Drop (or Work Item).  Therefore, a Drop can have one or several Inspections. Inspections allow registering Contract physical progress for any type of Contract (Goods, Services, or Works). For Contracts of Goods, Inspections can be seen as receptions. 

The Inspector must register the collected information during the Physical Inspection for a specific Drop (or Work Item) within Contracts with status equal to In Execution and Drop with valid status or status equal to Ready for Execution.

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Contract Management ►Contract Inspection

Contract Inspection screen Fields 

• Fields	Description
  Managed Contract	Managed Contract ID.
  Line Item	A Line Item can refer to a Good, Service, or Work.
  Line Drop	Collection of 0 or more Drops which are part of the Line item.
  Inspection ID	Unique auto-generated identifier for the Inspection.
  Workflow Status	This attribute can be: Planned, Expired, Completed, or Cancelled.  Default value is Planned.
  Planned Date	Planned Date for the Inspection.
  Inspection Date	Date when the Inspection was completed.
  Inspector Responsible	Employee who is responsible for the Physical Inspection.
  Drop Physical Current Progress	Percentage representing the current physical progress of the Drop (Good, Service, or Work).  Ex. For 20% input 20 in the field.
  Comments	Any comment of the user about the Inspection (when it is planned or completed).
  Quantity Received	The quantity received as recorded
  Institution	The institution related to the contract.