v7 FreeBalance Help

Field

Description

Budget Control Type

Function used to define the Budget Control Types (e.g., Allotement1, Allotment2, Financial Budget, etc.) and link each type with a pre-defined COA Group.

Fiscal Year

Fiscal Year of the Budget Control.  Default value is the current Fiscal Year in the system.

Budget Office

Budget Office of the Budget Control.

Coding Block

Coding Block for the Budget Control.  Coding block is a string which defines an account. The string represents hierarchical elements defining that particular account.
This can be either a full coding block or a mask (partial coding block). This will be the coding block that will be replicated for every new child that can be created in Coding Block Details.

Allow To Exceed

Default value of the Exceed amount when the budget control is created.  It defines if the created Budget allowed to exceed or not.

Tolerance Percentage

Allowable variances in Percentage that can be exceed the Budget Control amount during expenditures. Default is as defined in the Budget Control Parameters. The Tolerance Percentage should not exceed the Default Tolerance Percentage defined in the Budget Control parameters.

Tolerance Amount

Users can only use either the Tolerance Percentage or Tolerance Amount.

Budget Distribution Control

Indicates if the amount of the transaction is validated against the distributed amount for the relevant period or against the total amount of the budget control (if not checked).

Currency

To allow the user to select the Voucher Currency. Default is Domestic Currency.

Exchange Rate

Will show the latest active exchange rate for the selected currency which is linked to the Appropriations, users can change the rate if allowed in the Appropriations  parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. 

Created By

Indicates the user who created the budget control; automatically populated.

Created Date

Indicates time of the creation of the Budget control; automatically populated.

Coding Block Details

Collection of one to many Budget Controls