Reports

Account Analysis Detail Summary Report

Overview

This report provides aggregated summary level general ledger account information, based on the information of the dates when JV where posted and depending on user defined selection criteria.

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General Ledger Reports Account Analysis Detail Summary Report

Account Analysis Detail Summary Report Filter Fields

Field

Description

Fiscal Year

This parameter is mandatory and shows the current fiscal year by default.  The user have the option to select another fiscal year.

Period

User enters the Fiscal Period From and To range (for example, Period From: Period 1, Period To: Period 2). This parameter is mandatory and it shows by default the current fiscal period, for Period From and Period To. 

Journal Voucher Date From

Select From date from the date picker

Journal Voucher Date To

Select To date from the date picker

Group By

The items that the user is available to group the data on are the same options listed above. 

Group By: Sub Ledger (Vendor, Bank Account Customer)

Sub Ledger code, select from Journal Voucher Item.

Group By:   Period

This group is by default true.

Comment

Optional parameter

Display In Domestic Currency

Option to display amounts in Domestic, Foreign, or Both currencies.  If Domestic currency is selected, only the amounts in Domestic currency are displayed.  If Foreign currency is selected, only the amounts in Foreign currency are displayed.  If Both currencies are displayed, the amounts in both currencies are displayed.

Include Opening Balance

Parameter to indicate if the opening balance for the first period of the date range selected is included in the report or not.  Default is Yes: the opening balance for the first period (is based on the range of dates) is included.  If set to No, the opening balance line is not shown in the report.

 

Suppress Balance

Parameter Suppress Balance, Default is No: The balance should be shown. if YES: The balance is not shown.

 

Nicaragua Reports

Philippines Reports

Financial Statements

Srilanka Reports

Trial Balance Report

Overview

Trial balance report allow users to check the correct posting of the accounts.  Ensuring transactions are in balance.

Navigation

General Ledger ► Reports ► Trial Balance Report

Trial Balance Report screen Fields

FieldsDescription
Fiscal YearDisplay a List of Fiscal Years in the system. Mandatory Parameter.
Fiscal PeriodDisplay a List of Fiscal Period in the system. Mandatory Parameter.
Show Opening BalancesIf this flag is false, then system will not take into account opening balances of the Fiscal Year when showing amount of report.
CurrencyCurrency for the report.
Multi-Fund ConceptUsers can select more than one fund as filter.  If no elements are selected, system will take them all.
Group By FundIf checked indicates that the report will be grouped by fund.
ConceptDisplay a List of Concepts belonging to OBJECT Code Segment. Mandatory Parameter.
CommentOptional parameter.

 

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Trial Balance Detail Report

Overview

This report displays accounts belonging to a specific Concept in the OBJECT Segment with its respective accumulated balance, actual, summary and total, allowing to the user to check the correct posting of the accounts.

Navigation

General Ledger ► Reports ► Trial Balance Detail Report

Trial Balance Detail Report Screen Fields

FieldsDescription
Fiscal YearDisplay a List of Fiscal Years in the system. Mandatory Parameter.
Fiscal PeriodDisplay a List of Fiscal Periods in the system. Mandatory Parameter.
CurrencyCurrency for the report.
Multi-Fund ConceptUsers can select more than one fund as filter.  If no elements are selected, system will take them all.
Group By FundFilter the report Group by fund.
ConceptDisplay a List of Concepts belonging to OBJECT Code Segment. Mandatory Parameter.
CommentA comment may be added to the report output via this field.

 

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Balance Sheet Report

Overview

This reports allows users to analyse the entire financial position of the government or an institution, up to a certain fiscal period.

Navigation

General Ledger ► Reports ► Balance Sheet Report

Balance Sheet Report screen Fields

FieldsDescription
Fiscal YearUser types Fiscal Year. This parameter is mandatory and shows the current fiscal year by default.
Fiscal PeriodUser Fiscal Period. This parameter is mandatory and it shows by default the current fiscal period.
Multi-Fund ConceptUser can select more than one fund as filter. If no elements are selected, system will take them all.

This should appear only when multi fund parameter is true, when such parameter is false, then this group doesn´t apply.

System will insert a page break between funds.
Group By FundFilter the report by Group by fund.
Conceptconepts of CoA segment marked as object code.
CommentA comment may be added to the report output via this field.

 

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Journal Voucher Details Report

Overview

This report prints out a detailed listing of all journal vouchers that match the specified selection criteria.

Navigation

General Ledger ► Reports ► Journal Voucher Details Report

Journal Voucher Details Report Screen Fields

FieldsDescription
Fiscal YearUser types Fiscal Year. This parameter is mandatory and shows the current fiscal year by default.
Fiscal PeriodUser Fiscal Period. This parameter is mandatory and it shows by default the current fiscal period.
Include Coding Block DescriptionConcatenation of the description of the individual elements in the coding block.
VoucherId of the journal Voucher.
Posting StatusFilter option for status of the transactions in the system. Options are Saved and Temp Saved.
Temp NumberAllow users to select a specific temp # or a range of temp # to view in the report.
Voucher SourceIndicates the report will be grouped by Voucher source.
Voucher DateDefault current system date
BatchAllow users to select a specific batch or a range of batches to view in the report.
Voucher Status

Filter the report by Voucher Status.

Following values are available.
Approval Requested
Approved
Cancelled
Created
Rejected
Template

Voucher Type

Filter the report by Voucher Type.

Following values are available.
'Regular'
'Currency Gain & Loss'
'Retained Earnings'
Default is 'Regular'

Sub-Ledger Type

Filter the report by sub-ledger type.

Following values are available.

'Customer'

'Vendor'
'Bank Account'
'Not Applicable'

Default is 'Not Applicable'

CommentA comment may be added to the report output via this field.

 

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Account Analysis Detail Report

Overview

The purpose of the "Account Analysis Report - Detail" report is to display the Journal Voucher data.

Users able to group the Journal Voucher data for a number of criteria, displaying sub-totals if required. The grouping options are based on the different groups of the GL code.

In addition, the report offers the ability to group the data by Period, providing a higher level grouping.

Finally, users able to sort the data on up to four criteria, allowing complete flexibility over the output.

Navigation

General Ledger ► Reports ► Account Analysis Detail Report

Account Analysis Detail Report Screen Fields

Fields

Description

Fiscal Year

User types Fiscal Year. This parameter is mandatory and shows the current fiscal year by default.

Fiscal Period From

User Fiscal Period. This parameter is mandatory and it shows by default the current fiscal period.

Fiscal Period To

User Fiscal Period. This parameter is mandatory and it shows by default the current fiscal period.

Journal Voucher Date From

Journal Voucher From date.

Journal Voucher Date To

Journal Voucher To date.

Sub-Ledger Type

Allows to select Sub-Ledger Type from dropdown list.

Obligation

Obligation that linked to Journal Voucher.

Origin

Optional parameter.  Possible values are: "Manual", "Expense Voucher", "Payment", "Void Cheque", "Invoice", "Receipt Voucher". "Debit Note", "Credit Note", "Goods Receipt Note", "Goods Return Note", "Goods Receipt Accrual Reversal", "Payroll", "Assets", "Inventory", "Bank Deposit", "Fiscal Period Closure", "Other", or "All".

Journal Voucher Classification

Optional Parameter to select a specific JV Classification.

Journal Voucher

Optional parameters. To filter the data of one particular Journal Voucher

Accounting Office

Accounting Office filter one particular Institution.

Reconciled Indicator

To indicate if the current transaction is reconciled with a matching transaction in the Bank Statement.

Display cheque/deposit information

Information related to Display check/ deposit information.

Currency

Only display if Foreign Amount has a value

Display In Domestic Currency

Allow the user to select currency using this parameter

Cheque Series

Will be updated when a payment is approved.

Hierarchy Rollups UACS Elements

Indicates that there will be a hierarchical element restriction and Coding block restriction used to filter.

Cheque Number

Filter the information in case a value is entered.

Cheque Date

Filter the information in case a value is entered.

 

Detail General Ledger Report

Overview

The purpose of the Detail General Ledger Report is to display the Journal Vouchers within the system grouped by object and by fund when applicable.

Navigation

General Ledger ► Reports ► Detail General Ledger Report

Detail General Ledger Report Screen Fields

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Include Coding Block DescriptionA coding block description corresponding to all the elements descriptions.
Group ByIf checked indicates that the report will be grouped by Fund.
Multi-Fund ConceptUsers can select more than one fund as filter.  If no elements are selected, system will take them all.
Fiscal Period FromBeginning limit for the period covered in the report.
Fiscal Period ToEnd limit for the period covered in the report.
Hierarchy Rollups UACS ElementsIndicates that there will be a hierarchical element restriction and Coding block restriction used to filter.
CommentA comment may be added to the report output via this field.

 

Budget Comparison Inquiry Report

Overview

The Income statement - Budget Comparison Inquiry displays the Budget, actual Year-To-Date and variance, per Revenue, Cost of Sales, Expenditures, and Net Income/Loss elements, of the selected Object concept.
The variance is calculated and displayed as an amount and also a percentage.The figures displayed are based on the year to date revenue and expenses as at the current reporting period or active period.

Navigation

General Ledger ► Reports ► Budget Comparison Inquiry Report

Budget Comparison Inquiry Report screen Fields

FieldsDescription
Fiscal YearUser types Fiscal Year. This parameter is mandatory and shows the current fiscal year by default.
Fiscal PeriodUser Fiscal Period. This parameter is mandatory and it shows by default the current fiscal period.
Budget Control TypeFilter criteria to filter the report by Budget Control Type.
CurrencyCurrency for the report.
Hierarchy Rollups UACS ElementsThe Hierarchical Elements Restriction that may be selected as filter criteria for the report. The Coding Block restriction that may be selected as filter criteria for the report.

 

Journal Voucher Report

Overview

The purpose of this report is to present a full detail of the Journal Voucher, including detailed information from JV including, Status , voucher source,  item details, description JV, description item, workflow information and others.

Navigation

General Ledger ► Reports ► Journal Voucher Report

Journal Voucher Report Screen Fields

FieldsNavigation
Fiscal YearUser types Fiscal Year. This parameter is mandatory and shows the current fiscal year by default.
Fiscal Period FromBeginning limit for the period covered in the report.
Fiscal Period ToEnd limit for the period covered in the report.
Voucher IdOptional Parameter. Id of the journal voucher.
Posting StatusOptonal Parameter.
This field shows voucher is either saved or temp saved.
Temp NumberAllow users to select a specific temp # or a range of temp # to view in the report.
OriginSelects the origin from dropdown list
Voucher DateDefault current system date
Batch NumberAllow users to select a specific batch or a range of batches to view in the report.
Voucher StatusFilter the report by Voucher Status.
Following values are available.
Approval Requested
Approved
Cancelled
Created
Rejected
Template
Voucher TypeFilter the report by Voucher Type.
Following values are available.
'Regular'
'Currency Gain & Loss'
'Retained Earnings'
Default is 'Regular'
Sub-Ledger Type

Filter the report by Sub-Ledger Type.
Shows sub- ledger type with any of the following values:
'Customer'
'Vendor'
'Bank Account'
'Not Applicable'

Default is 'Not Applicable'

 

Income Statement Report

Overview

The income statement report provides a timely portrayal or your organization's financial status at a specified period of time.

Navigation

General Ledger ► Reports ► Income Statement Report

Income Statement Report Screen Fields

FieldsDescription
Fiscal YearUser types Fiscal Year. This parameter is mandatory and shows the current fiscal year by default.
Fiscal Period From Starting date of the Fiscal Period range to be selected for generating the report.
Fiscal Period ToLast date of the Fiscal Period range to be selected for generating the report.
ConceptDisplay a List of Concepts belonging to OBJECT Code Segment. Mandatory Parameter.
Multi-Fund ConceptDifferent multi fund concepts related to organization level from the COA segment can be selected.
CommentsA comment may be added to the report output via this field.

 

Currency Exchange Gain And Loss Report

Overview

The report shows list of all Current Assets and Current Liabilities G/L accounts that are having foreign currency (in the Currency attribute in the General Ledger entity) along with their currency and closing balance for the current period.
The report calculate the gain or loss for each G/L account by applying the current market Exchange Rate for each currency on the Domestic book balance of the account and compare it with the Domestic calculated balance. The gains and loss amount listed in the report.
The market exchange rate will be latest rate value of each currency.

Navigation

General Ledger ► Reports ► Currency Exchange Gain and Loss Report

Currency Exchange Gain And Loss Report

Fields

Description

Fiscal Year

User types Fiscal Year. This parameter is mandatory and shows the current fiscal year by default.

Fiscal Period

Current Fiscal Period to be selected for generating the report.

Sub Ledger Type

Sub Ledger type Bank Account, Vendor, Customer can be selected as the filter criteria for the report.

Currency

Currency for the report.

Multi-Fund Concept

User can select more than one fund as filter. If no elements are selected, system will take them all.
This should appear only when multi fund parameter is true, when such parameter is false, then this group does not apply.
System will insert a page break between funds.

Group by Fund

If checked indicates that the report will be grouped by Fund.

Group By Object Code

Indicates the output result is grouped by Object Code segment.

Include Sub Ledger Code

Users can select it to include the Sub Ledger code to display.

Comment

Comments for this report. Optional Parameter.

Hierarchy Rollups UACS Elements

Indicates that there will be a hierarchical element restriction and Coding block restriction used to filter.


 

Inadeh Reports

Balance Sheet Report

Overview

This report displays the financial status of an Institution, displaying the Current assets, non-current assets, liabilities and equities, allowing to users to know the financial situation up to a specific Fiscal Period. 

Navigation

General Ledger ► Reports ► Inadeh Reports ► Balance Sheet Report

Balance Sheet Report screen fields:

FieldsDescription
Fiscal YearUser types Fiscal Year. This parameter is mandatory and shows the current fiscal year by default.
Fiscal PeriodUser Fiscal Period. This parameter is mandatory and it shows by default the current fiscal period.
InstitutionId of the Institution. Optional parameter.
CommentA comment may be added to the report output via this field.

 

Laos Report

Summary Of Holding Account Transactions Report

Overview

Summarised report on holding account transactions is generated through this report.

 

Navigation

General Ledger ► Reports ► Laos Reports ► Summary Of Holding Account Transactions Report

 

Summary Of Holding Account Transactions Report screen Fields

Field

Description

Fiscal Year

Fiscal Year for which the revenue report is generated, is selected from drop down box.

From Date

Initial Date of revenue that is taken into consideration for report generation purpose, is selected from calendar button.

To Date

End Date of revenue that is taken into consideration for report generation purpose, is selected from calendar button.

Currency

Currency of revenue is selected from drop down box.

Comment

Comment on the report on revenue, is entered in this field.

Element

Organisational Element is selected from the lookup button.

 

Summary Of Revenue By Classification Report

Overview

Summarised report on Revenue by classfification is generated through this report.

 

Navigation

General Ledger ► Reports ► Laos Reports ► Summary Of Revenue By Classification Report

 

Summary Of Revenue By Classification Report screen Fields

Field

Description

Fiscal Year

Fiscal Year for which the revenue report is generated, is selected from drop down box.

From Date

Initial Date of revenue that is taken into consideration for report generation purpose, is selected from calendar button.

To Date

End Date of revenue that is taken into consideration for report generation purpose, is selected from calendar button.

Treasury Office

Institution of Treasury Office to which the revenue relates, is selected from lookup button.

Currency

Currency of revenue is selected from drop down box.

Revenue Classification

Classification on which the revenue falls is seelcted in this field.

Comment

Comment on the report on revenue, is entered in this field.

Coding Block Filter Type

Filter Type applied on the revenue report is selected from drop down box. Possible filters are: Coding Block, Coding Block Expression Filter, Hierarchical Coding Block Elements.

Segment

Segment is selected from drop down box. Possible values are: Fund, Fund Source, Organisation, Program and Object.

Concept

Concept get automatically selected depending on the value selected for the Segment.

 

Summary Of Revenue By Revenue Type Report

Overview

Summarised report on Revenue by revenue type is generated through this report.

 

Navigation

General Ledger ► Reports ► Laos Reports ► Summary Of Revenue By Revenue Type Report

 

Summary Of Revenue By Revenue Type Report screen Fields

Field

Description

Fiscal Year

Fiscal Year for which the revenue report is generated, is selected from drop down box.

From Date

Initial Date of revenue that is taken into consideration for report generation purpose, is selected from calendar button.

To Date

End Date of revenue that is taken into consideration for report generation purpose, is selected from calendar button.

Currency

Currency of revenue is selected from drop down box.

Transaction Analysis

Basis of transaction analysis is selected from drop down box.

Comment

Comment on the report on revenue, is entered in this field.

 

Trial Balance For Laos Report

Objective:

This report displays accounts belonging to a specific Concept in the OBJECT Segment with its respective accumulated balance, actual, summary and total, allowing to the user to check the correct posting of the accounts.

Navigation:

Trial Balance For Laos Report screen Fields:

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Fiscal PeriodThe period covered in the report.
Organization Type ElementFilter report by Organization type Element.
Multi-Fund ConceptUsers can select more than one fund as filter.  If no elements are selected, system will take them all.
Group By FundIf checked indicates that the report will be grouped by fund.
ConceptFilter report by Concept.
Trial Balance Report Type

Filter report by Trial Balance Report Type.

Two options are available.

1.For the month.

2.Upto the month.

CommentA comment may be added to the report output via this field.

 

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Journal Voucher Listing Report

Objective:

The purpose of this report is to present a full detail of the Journal Voucher, including detailed information from JV including, Status , voucher source,  item details, description JV, description item, workflow information and others.

Navigation:

Journal Voucher Listing Report screen Fields:

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Posting StatusOptional Parameter.
This field shows voucher is either saved or temp saved.
Voucher SourceFilter the report by Voucher Source.
Journal Voucher From Date Filter report by Date from Journal Voucher included in this report.
Journal Voucher To DateFilter report by Date upto Journal Voucher included in this report.
Batch NumberAllow users to select a specific batch or a range of batches to view in the report.
Voucher StatusFilter the report by Voucher Status.
Following values are available.
Approval Requested
Approved
Cancelled
Created
Rejected
Template
Transaction AnalysisFilter report by Journal Voucher Transaction Analysis.
Approved From DateFilter report by the date(starting) from approval of the Journal Voucher.
Approved To DateFilter report by the date (end) upto approval of the Journal Voucher.

 

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Daily Bank Account By Currency Report

Objective:

In Lao - Treasury bank account is always mapped to Institution and is also always mapped to 3 Coding Block through offset code, offset code for bank in transit revenue, offset code for bank transit payments. So,  Multiple Treasury bank accounts can be mapped to an Institution. A Daily report is hence required to find the bank balances either by institution or by Treasury Bank Account.

Navigation:

 

Daily Bank Account By Currency Report screen fields:

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Start DateBeginning limit for the period covered in the report.
End DateEnd limit for the period covered in the report.
InstittutionFilter the report by Institution.
CurrencyCurrency for the report.
Treasury Bank AccountFilter the report by Treasury Bank Account.
Multi-Fund ConceptUsers can select more than one fund as filter.  If no elements are selected, system will take them all.
CommentA comment may be added to the report output via this field.

 

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Current Account Statement Report

Objective:

In Lao, Treasury works like bank with a no. of depositors and loan accounts. Account Statement like bank statement is required for such accounts - Currency wise.

Navigation:

Current Account Statement Report screen fields:

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Start dateBeginning limit for the period covered in the report.
End DateEnd limit for the period covered in the report.
CurrencyCurrency for the report.
VendorFilter the report by vendor.
CommentsA comment may be added to the report output via this field.
Hierarchy Rollups Coa ElementsIndicates that there will be a hierarchical element restriction and Coding block restriction used to filter.

 

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Profit And Loss Statement Report

Objective:

 

Navigation:

 

Profit And Loss Statement Report screen Fields:

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Fiscal PeriodThe period covered in the report.
Multi fund ConceptUsers can select more than one fund as filter.  If no elements are selected, system will take them all.
Group By fundIf checked indicates that the report will be grouped by fund.
ConceptFilter report by Concept.
CommentA comment may be added to the report output via this field.

 

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Financial Statement Of National Treasury Report

Objective:

 

Navigation:

Financial Statement Of National Treasury Report screen Fields:

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Fiscal PeriodThe period covered in the report.
Multi-Fund ConceptUsers can select more than one fund as filter.  If no elements are selected, system will take them all.
Group By FundIf checked indicates that the report will be grouped by fund.
ConceptFilter the report by Concept.
CommentA comment may be added to the report output via this field.

 

Summary Of Revenue By Budget Nomenclature Report

Objective:

 

Navigation:

Summary Of Revenue By Budget Nomenclature Report screen Fields:

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Account Balancing Type 
Journal Voucher Dates 
CommentA comment may be added to the report output via this field.
Hierarchy Rollups Coa ElementsIndicates that there will be a hierarchical element restriction and Coding block restriction used to filter.

 

Daily Or Monthly Account Balancing Report

Objective:

 

Navigation:

Daily Or Monthly Account Balancing Report screen Fields:

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Account Balancing TypeFilter the report by Account Balancing Type.
Daily or Monthly.
Start daysBeginning limit for the period covered in the report.
End DaysEnd limit for the period covered in the report.
CurrencyCurrency for the report.
Sub Ledger TypeFilter the report by Sub ledger type.
CommentsA comment may be added to the report output via this field.
Hierarchy Rollups Coa ElementsIndicates that there will be a hierarchical element restriction and Coding block restriction used to filter.

 

Holding Account Details - Documents sent Between Divisions

Objective:


Navigation: 

Holding Account Details Report screen Fields:

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Start DateBeginning limit for the period covered in the report.
End DateEnd limit for the period covered in the report.
GL Account CodeFilter The Report by GL Account Code.
CurrencyCurrency for the report.
CommentA comment may be added to the report output via this field.

 

General Ledger Account Details Report

Objective:

The purpose of the Detail General Ledger Report is to display the Journal Vouchers within the system grouped by object and by fund when applicable.

Navigation:

 

General Ledger Account Details Report screen Fields:

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Group By FundIf checked indicates that the report will be grouped by Fund.
Account Balancing TypeFilter the report by account balancing type.
Start DaysThe Financial Year report for a specific year.
End DaysEnd limit for the period covered in the report.
CurrencyCurrency for the report.
Sub Ledger Type

Filter The report by Sub Ledger Type.

Following Options are available.
Bank Account.
Customer
Not Applicable
Vendor

Multi Fund ConceptUsers can select more than one fund as filter.  If no elements are selected, system will take them all.
CommentA comment may be added to the report output via this field.
Hierarchy Rollups Coa ElementsIndicates that there will be a hierarchical element restriction and Coding block restriction used to filter.

 

Expenditure by Payment Type Report

Objective:

 

Navigation:

 Expenditure by Payment Type Report screen Fields:

FieldsDescription
Fiscal YearThe Financial Year report for a specific year.
Start DateBeginning limit for the period covered in the report.
End DateEnd limit for the period covered in the report.
CurrencyCurrency for the report.
CommentA comment may be added to the report output via this field.
Hierarchy Rollups Coa ElementsIndicates that there will be a hierarchical element restriction and Coding block restriction used to filter.