Overview
Contracts may be created with stipulated guarantees. Details surrounding a Guarantee will be entered and attached to a Contract. Guarantee Types include: Advance Payment Bond and Performance Bond.
Guarantee screen fields and Tabs
| Fieds | Description |
| Reference Number | Reference Number of the Guarantee. |
| Guarantee Type | Reference to the Guarantee Type such as Bid Bond, Advance Payment Bond, Performance Bond, etc. |
| Status | Possible values: Active, In Use, or Expired. The default value is Active. This attribute is manually entered by the user, but it can be automatically updated by the System. |
| End Date | Date when the Guarantee Period ends. |
| Maximum Amount | Represents the Maximum Guaranteed Amount. This attribute must be entered in the currency of the Contract in the Managed Contract screen. The System must show the currency symbol in the screen. |
| Language | Language used. |
| Abbreviation | Short form of the Guarantee. |
| Description | Brief description of the Guarantee. |
| Comments | Brief comments related to the Guarantee. |
Overview
System allows to attach files to support the guarantee process.
Attachments screen Fields
Field | Description |
ID | Consecutive number auto generated by the system. It will be unique within the system. |
Language | Country specific language for the title and description. |
Title | Title of the Attachments. |
Description | Description of the attachments. |
Attachment | System allow to selete and upload supporting file. File type can be: pdf, doc, xls, jpg, etc. |
Date Time | Date and Time of the last operation performed on the attachment document. Visible for the user. Automatically assigned by the system. |
User | Last user who uploaded or updated the document. Visible for the user. Automatically assigned by the system. |
Language | Mandatory field, language of the document. The system will suggest the default language; however the user can change such language. |
Overview
This entity contains the collection of Coding Blocks used in Guarantee entity used for Contracts. It is a collection because Coding Blocks are registered per Fiscal Year and Contracts can be multi-year.
Guarantee Coding Block screen fields
| Field | Description |
| Fiscal Year | Fiscal Year which the Coding Block is active |
| Coding Block | Ledger Coding Block. This Coding Block it is used in FA to register the Guarantee. Search function to the COA Group with attribute ‘Budget Execution’ equal to ‘True’. |