Field

Description

Code

This is a unique identifier that is automatically assigned by the system, if the system parameter Generate Scenario ID is set to True, or manually entered by the user if the system parameter Generate Scenario ID is set to false.

Active

This field is true by default. If user switches this to FALSE then this scenario cannot be used in future transactions.

CoA

The User must select the CoA which is going to be used for this scenario.

Administrator

This is the user who acts as an administrator for this scenario who will have the permissions to manage administration functions related to the scenario.

Consolidated Amounts Distribution Type

This attribute will define type of propagation of changes of consolidated amounts.  Possible values are ‘Manual’ or ‘Automatic’. If this parameter is set to “Manual”, each budget plan responsible user will need to update the budget plan amounts, after a consolidated amount is modified. If the parameter is set to “Automatic”, the system will automatically propagate the changes of consolidated amounts to lower levels budget plans.

Fiscal Period Distribution Needed

The default value is FALSE. If this value is switched to true then the system will allow entering information at the fiscal period level. This distribution can be done in any moment of the budget planning process.

Rounding Value

Rounding value applied to Budget LIne Domestic Amount, Budget Line Foreign Amount and Budget Line Distribution Amount. 

Method of Rounding

Language

Country specific language that is used to describe the Budget Planning Scenario.

Name

The name of the Budget Planning Scenario.

Description

This contains the full description of the scenario.

Budget Planning Scenario Fiscal Year Tab

This contains the collection (one to many) of fiscal years allowed to each Scenario that can be used for scenario forecasting and also to accommodate concepts, such as MTBF (Medium Term Budget Framework).

Budget Planning Scenario CoA Group Tab

This contains the collection (one to many) of CoA groups allowed to each Scenario that will be used to establish the different levels of budget plans, with the COA hierarchy.

Fiscal Period Distribution Tab

This contains the collection of coding block expressions used for distribution if Fiscal Period Distribution Method is “Automatic Uniform” of “Automatic Weighted”, as well as the percentages used by the “Automatic Weighted” method.

Attachments Tab

This attribute is used to attach one or more files to detail features of the Scenario.

Field

Description

Code

This represents the unique ID of a Scenario Transfer Restricted Transfer entity, which is generated automatically by the system or entered by the user.

CoA

Indicates whether this record is active or inactive.

Segment

Name of the Product.

Concept

A concept within the COA represents a collection of elements. Each segment must have 1 or more concepts.

Left Expression

 It will allow the user to enter an expression.

Right Expression

It will allow the user to enter an expression.

Language

Language used to describe Cost Driver Hierarchy to be selected from dropdown box.

Name

Name of the Cost Driver Hierarchy.

Description

Description of the Cost Driver Hierarchy.

Field

Description

Code

This is a unique identifier that is automatically assigned by the system.

Active

This is 'True' by default. If switched to 'False' then this parameter cannot be used in future transactions.

Language

The language used to describe the Budget Planning Scenario Parameter.

Name

The name of the Budget Planning Scenario Parameter.

Description

This consists of the full description of Budget Planning Scenario Parameter.

Budget Planning Scenario

Users must select the scenario to which the parameter is related with.

Institution

Institution to which the parameter applies.

CoA Group

COA Group of the Target Coding Block or Coding Block Expression.

Target Coding Block Expression

Target Coding Block Expression for which Scenario Calculation will be performed. Either Target Coding Block Expression or Budget Planning Scenario Parameter Coding Block can be specified, not both.

Application Order

This attribute indicates the order of application for this parameter during the scenario calculation.

Created By

Automatically assigned by the system with the user logged in.

Created Date

Automatically assigned by the system in which the user is logged in.

Updated by

Automatically assigned by the system with the user logged in.

Updated Date

Date when parameter is updated.

Budget Planning Scenario Parameter Per Fiscal Year Tab

The system automatically will populate one row per fiscal year of the selected scenario so then users will only enter the operator and value used for the calculation.

Comments Per Fiscal Year Parameter Tab

This contains the list of comments required during scenario calculation, if Comments required during execution is set to True.

Budget Planning Scenario Parameter Coding Block Tab

This contains the list of Source and Target coding blocks used for the scenario calculation. Either Target Coding Block Expression or Budget Planning Scenario Parameter Coding Block can be specified, not both.

Field

Description

Budget Version

Users should select the Budget Version from the List of Budget Version allowed by the user security and with Status as “In Preparation” or “In Budget Planning”.

Scenario Coa Group

Users should select one Scenario COA group from the list of Scenario Groups of the Scenario of the selected Budget Version, for which calculation is done.

Create A New Budget Plan

If this is checked then a new Budget Plan will be created to save the calculated budget lines at the bottom level of the Budget Plan Structure, and the Institution Field will need to be populated by the User, from the list of Institution(s) the User has accessed to.

Show Results Before Apply

By default this is true.

Budget Plan Types

Users can select one or many Budget Plan Type(s). The Budget Plan Type is set to the selected Budget Plan Type from the calculation screen.

Scenario Parameters

Users should select one or more Scenario Parameters from a list of Scenario Parameters that user has access to and CoA Group of the Target Coding Block should be the same as the CoA Group selected.

Budget Plans

Users should select one or more Budget Plans, if Create A New Budget Plan is set to False. The Budget Plan should be selected from the list of Budget Plans belonging to the selected Budget Version.

Field

Description

Code

Automatically assigned by the system, if the System Parameter Generate Budget Plan Type ID is set to True, or manually entered by the User if the System Parameter Generate Budget Plan Type ID is set to False. This is a unique identifier.

Active

If this is switched off, then this entity cannot be used in future transactions.

COA Group

Users can select CoA group which is going to be used for this entity.

Coding Block Type Definition

Coding Block Type Definition (Coding Block Expression) for Budget Plans associated to this Budget Plan Type. The Budget Line Coding Blocks entered under the Budget Plan associated to this Budget Plan Type will be validated against this Coding Block Information.

Language

Country specific language used by users.

Name

Brief description of the entity.

Description

Full description of the entity.

Budget Plan Type Required Tab

Related required Buduget Plan Type.

Field

Description

Code

Unique identification code of Budget Plan Type Group record.

Active

This field indicates whether the record is active or not. Marking the check box indicates that the record is active and avilable for use. If unchecked, it indicates the record is avilable for reference purpose only.

Language

Country specific language used to record the Budget Plan Type Group.

Name

Name of the Budget plan Type Group record.

Description

Description of the Budget plan Type Group record.

Field

Description

Code

This is a unique identifier that is automatically assigned by the system.

Active

By default this is 'True'. If this is switched to 'False', then this Budget Plan Structure cannot be used in future transactions.

Allows Foreign Currency

By default this is 'False'. If this is 'True', budget plans associated to this structure allows data entry for budget amounts in foreign currency.

Allow Changes In Lowest Level

If this is not ticked, the responsible users for the highest levels (typically supervisors), will not be able to modify Budget Plan data in the lowest level.

Allow Modify Consolidated Amounts

If checkbox is ticked, the system will allow the responsible user of the budget plan to modify consolidated amounts and therefore propagate the change to lower levels.

Validation For Budget Line Data Entry

Default is true which means that data entry of Budget Line Amounts and Currency, under the Budget Line Tab cannot be performed manually, if the associated Budget Line Coding Block is used by Cost Driver(s) or is included as part of a Cost Driver expression.

Budget Planning Scenario

This contains the Scenario to which this budget plan structure applies to.

Institution

This refers to the institution associated to this budget plan structure.

Budget Planning Scenario CoA Group

This is the reference to the CoA Group to which this level is associated.

Coding Block Type Definition

Coding Block Type Definition (Coding Block Expression) for Budget Plans associated to this Budget Plan Type. The Budget Line Coding Blocks entered under the Budget Plan associated to this Budget Plan Structure will be validated against this Coding Block Information.

Language

The language used to describe the Budget Plan Structure.

Name

The name of the Budget Plan Structure.

Description

The description of the Budget Plan Structure.

Budget Plan Additional Required Field Tab

Collection of 0 to many fields to be added under Budget Plans.

Field

Description

Code

This is a unique identifier that is automatically assigned by the system, if the System Parameter Generate Cost Driver Type ID is set to True, or manually entered by the User if the System Parameter Generate Cost Driver Type ID is set to False.

Active

Default is true. If this is False, then this Cost Driver Type cannot be used in future transactions.

Language

Country specific language used to describe the Cost Driver Type.

Name

This contains the name of the Cost Driver Type.

Description

This contains the description of the Cost Driver Type.

Field

Description

Code

This is a unique identifier that is automatically assigned by the system, if the System Parameter Generate Cost Driver ID is set to True, or manually entered by the User if the System Parameter Generate Cost Driver ID is set to False.

Active

The default value is true. If this value is False then this Cost Driver cannot be used in future transactions.

Is Mandatory

The default value is true meaning the only way to enter the associated coding block in a budget line is through the Cost Driver Tab of the Budget Plan. If this value is False then users will be able to enter the associated coding block directly as budget line or using the Cost Driver Tab of the Budget Plan.

Type

The corresponding Cost Driver Type needs to be selected as it will be used for search purposes when using it in budget planning entity.

CoA

Users must select the CoA which is going to be used for this Cost Driver.

CoA Group

This is the CoA Group that will be used for the Type Definition.

Type Definition

This contains a type definition which can be a valid coding block or a coding block expression.

Currency

This contains the currency for the Cost Driver amount, which can be either in domestic or foreign currency.

Language

The language used to describe the Cost Driver.

Name

This contains the name of the Cost Driver.

Description

This contains the description of the Cost Driver.

Cost Driver Per Fiscal Year Tab

This contains the Cost Driver amount per Fiscal Year, in Domestic or Foreign Currency, according to the Currency specified.

Field

Description

Code

This is a unique identifier that is automatically assigned by the system, if the System Parameter Generate Cost Driver Package ID is set to True, or manually entered by the User if the System Parameter Generate Cost Driver Package ID is set to False.

Active

The default value is true. If this value is False, then this Cost Driver Package cannot be used in future transactions.

All Cost Drivers Mandatory

This attributes indicates if users need to enter values for all cost drivers which compose the package. If this is TRUE, all cost drivers are mandatory during budget planning data entry.

Cost Driver Type

Users must select the corresponding type which will be used for search purposes when using it in budget planning entity.

Language

The language used to describe the Cost Driver Package.

Name

The name of the Cost driver Package.

Description

This contains the Description of the Cost Driver Package.

Cost Driver Tab

This contains the list of one to many cost drivers which belong to this package.

Field

Description

Source

Source is selected from drop down box. Possible values are: Catalogue Items and Inventory Items. When value for this field is selected 'Catalogue Item', the following fields appear on screen.

Catalogue Items to Load

Catalogue Items to load is selected from drop down box. Possible values are: Already in Cost Driver and Not Yet in Cost Driver.

Product Price Header

Product Price Header is selected in this field.

Unit Cost Policy

Unit cost policy is selected from drop down box. Possible values are: Average, Maximum and Minimum.

Cost Driver Type

Cost Driver Type is selected from drop down box.

CoA

CoA is selected from drop down box. 

CoA Group

CoA Group is selected from drop down box.

Destination Fiscal Year

Source

Source is selected from drop down box. Possible values are: Catalogue Items and Inventory Items. When value for this field is selected 'Inventory Item', the following fields appear on screen.

Catalogue Items to Load

Catalogue Items to load is selected from drop down box. Possible values are: Already in Cost Driver and Not Yet in Cost Driver.

Institution

Institution is selected from lookup button.

Unit Cost Policy

Unit Cost Policy is selected from drop down box.

Source Fiscal Year

Source Fiscal Year is selected from drop down box.

Cost Driver Type

Cost Driver Type is selected from drop down box.

CoA

CoA is selected from drop down box. 

CoA Group

CoA Group is selected from drop down box.

Destination Fiscal Year