Expenditures

The Expenditures module allows users to define and track all expenses that are incurred within particular cost center. In addition it provides a payment function which helps ensure that specified expenses are properly paid on time.

Features of the Expenditures module:

The ability to enter multiple items for each expense voucher.
Automatic liquidation of commitment/obligation items related to the expense that is entered.
Multiple currencies to handle foreign procurement.
Multiple levels of taxation.
Procedures to ensure that all expense transactions are properly authorized.
Release of payments on due dates, with the ability to calculate cash discounts or interest charges.
Summary and detailed expense and payables control reports.

Basic Services

Basic Services Voucher

Overview

This entity contains the list of basic services voucher (header), these are the documents containing the registration and control of the management of basic services. And linkage to budgetary expenses and accounting documents.

Navigation

Expenditures ► Basic Services ► Basic Services Voucher

Basic Services Voucher Screen Fileds

Fields	Descriptions
Code	Unique ID that identifies a Basic Services Voucher.
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Fiscal Year	Fiscal Year of the Basic Services Voucher.
Fiscal Period	Fiscal Period of the Basic Services Voucher.
Execution Type	Read only attribute, value will be assigned through processes.
Voucher Date	Date and time of Voucher. Default current system date and time.
Institution	Code of Institution identified by Institutional Classifier. Unique identifier. Only one Institution can be linked.
Is Revolving Fund Execution	Execution Type. Read only attribute, value will be assigned through processes.
Source Document Number	This is the document number of the source document.
Grants Document Type	Unique code that identifies the document type. Only one Document type can be linked.
Supporting Document Number	Number of document that supports the transaction. Manually entered by the user.
Multifold Funding Source	Default is False. If ‘Multifold Funding Source’ = False then ask for a Single Source. If ‘Multifold Funding Source’ = True then ask for Sources Details (multifold funding source). Default value is FALSE
Executes Project	Indicates if there is execution of expenses of Invoice Basic Service for Project with External Financing. Default value is False.
Currency	Code of Currency. Only one Currency can be linked.
Exchange Rate	Will show the latest active Exchange Rate Value for the selected Currency which is linked to Expenditures, users can change the Rate
Total Amount (Domestic)	The system automatically calculates the value Total Amount Domestic. Total Domestic" = "Total Domestic Amount" - "Amount Domestic Deduction". The value must be greater than zero.
Total Amount (Foreign)	Total Amount When Currency is not Domestic. Default is Zero.
Amount Domestic Deduction	Amount Domestic value of deduction. Value default = 0
Amount Foreign Deduction	Amount Foreign value of deduction. Value default = 0
Total Domestic	The system automatically calculates the value Total Amount Domestic
Total Foreign	The system automatically calculates the value Total Amount Foreign
Vendor	Unique code that identifies the Vendor beneficiary. Only one Vendor Beneficiary can be linked.
Treasury Bank Account	Automatically load the list of values of the classifier categories of expenditure of the attribute "Treasury Bank Account"
Payment Mode	Default value will be populated automatically from the selected vendor information if defined, if not defined in the vendor then default will populated be as defined in the Expenditures Parameter
Created By	Unique identification of user. Populated automatically by the system.
Created Date	Default current system date and time. Populated automatically by the system at creation time of the record.
Approved By	Populated automatically by the system, when the document is approved.
Approved Date	Date in which the Basic Services Voucher document turns to ‘Approved’ Status. Default current system date and time.
Language	Country Specific language
Description	Description of Voucher, describes the basic service to pay. Manually entered by the user.

Invoice Basic Service

Overview

This entity contains the list of invoice basic services (expenses details) that must be to pay. Details the documents (invoices) containing the registration and control of the management of basic services.

Invoice Basic Service Tab Screen Fields

Fields	Descriptions
Serial Number	Unique ID that identifies the Invoice Basic Services (Expenses Details).
Fiscal Period	Invoiced Month of basic service. Manually entered by the user. default current fiscal Period
Institution	Code of Institution identified by Institutional Classifier. Unique identifier. Only one Institution can be linked.
Institution Name	Name of Institution. This attribute is automatically entered by the system according to attribute " Institution Code"
Basic Service	Unique code that identifies of basic service type. This field will be defaulted if Basic Service ID is selected. The user can change it. Only one Basic Service can be linked.
Service Number	Number of Service according to the register of the basic service.
Basic Service Status	Indicates Status of the Basic Service hired.
Coding Block	Use the Cao Group will be the budget Execution.
Invoice Number	Invoice number delivered by the vendor beneficiary. Manually entered by the user.
Invoice Type	Indicates Type of invoice delivered by the vendor beneficiary. Manually entered by the user.
Invoice Date	Date of issue of the invoice submitted by the vendor beneficiary. ‘Invoice Date’ must be less than or equals the ‘Voucher Date’
Entry Date	Entry Date of voucher of basic services. Manually entered by the user.
Reference Collection Number	Number defined by the service provider for reference collection of the invoice. Manually entered by the user.
Due Date Payment	Due date payment (Deadline for payment). Expiration Date of the invoice submitted by the vendor beneficiary. Due date should be always greater than Invoice date
Date From	Start date of the period of service billed.
Date Up	End date of period of service billed.
Invoiced Days	This field should be calculated automatically by the system using attributes "Date From" and "Date Up" (if they were defined) as result of number of days based between both dates: Date Up minus Date from; Or, Otherwise both can be manually entered by the user.
Actual Reading	Actual reading of the meter.
Previous Reading	Previous reading of meter.
Billed Consumption	Billed consumption of basic service.
Average Consumption	Average monthly consumption of basic service over the past 12 months.
Merchandising Amount	Amount of Merchandising in the month.
Surcharge Arrearages Amount	Amount Late Payment Surcharge in the month.
IVA Amount	Amount by Value Added Tax in the month.
Other Amount	Amount for any other reason (or concept of recovery) in the month.
Domestic Amount	Total Amount Billed in the month When Currency is Domestic. Default value is Zero.
Foreign Amount	Total Amount Billed in the month When Currency is not Domestic. Default value is Zero.
Total Amount Owed	Total amount owed to this month.
Number Document Expense	No. Document of execution of expense. Automatically assigned by the system. When the document is "approved"
Is Reversed	“Read Only Field” will be updated automatically by the system for the process
No. Reversed	“Read Only Field” will be updated automatically by the system for the process
Is Refund	“Read Only Field” will be updated automatically by the system for the process
No. Refund	“Read Only Field” will be updated automatically by the system for the process
Is Correction	“Read Only Field” will be updated automatically by the system for the process
No. Correction	“Read Only Field” will be updated automatically by the system for the process

IBS Project Structure

Overview

This entity contains the list of project structures by invoice of basic service that must be related with details the Invoices Basic Services.

IBS Project Structure Tab Screen Fields

Fields	Description
Serial Number	Unique ID that identifies the Invoice Basic Service Project Structure (execution of expenses for project with external financing). It’s a consecutive number automatically generated by the system.
Agreement Project	Unique identifier that identifies an ID of Agreement.
Line Project	Allows to select line project from drop down list
Counter Part	Unique identifier that identifies an ID of Counterpart.
Domestic Amount	Amount value of Project Structure, When Currency is Domestic. Default value is Zero.
Foreign Amount	Amount value of Project Structure, When Currency is not Domestic. Default value is Zero.
Total Domestic YTD Actual	Default is Zero. Calculated field Display only to show actual domestic amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions (Execution type = DEV) that are linked to this item. Default is Zero
Total Foreign YTD Actual	Calculated field Display only to show actual domestic amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions (Execution type = DEV) that are linked to this item. Default is Zero
Total Domestic Balance	Read Only calculated field Display Total Domestic Balance of each Item. Default is Zero
Total Foreign Balance	Read Only calculated field Display Total Foreign Balance of each Item. Default is Zero

Invoice Basic Deduction Details

Overview

This entity contien the deductions details, to the record and control the Document of Basic Service Voucher.

Invoice Basic Deduction Details Tab Screen Fields

Fields	Description
Serial Number	Item Correlative Number. Automatically generated by system (user cannot change it) for each inserted item, starts with 1 for every new document.
Deduction	Code of Deduction for the Travel Expenses voucher. The system should present a list of values for selection by the user or search functionality.
Deduction Type	System will automatically display the Offset code
Retention Origin	Manually entered by the user
Domestic Amount	If the attribute “Currency” is Domestic, then the value must be Manually entered by the user.
Foreign Amount	If the attribute “Currency” is Domestic, this value has zero. Else the value must be Manually entered by the user.

Support Entities

Basic Service

Overview

This entity contains the list of basic services hired (contracts by office).

Navigation

Expenditures ► Basic Services ► Support Entities ► Basic Service

Basic Service Screen Fields

Fields	Descriptions
Id	Unique identifier that identifies an Basic service.
Origin	Allows to select origin values from dropdown list
Active	To indicate if the service type is Active or Restrictive.
Fiscal Year	Fiscal Year of the basic service hired.
Institution Code	Code of Institution OCE OEP identified by Institutional Classifier. Unique identifier. The system should present a list of values for selection by the user or search functionality. Only one Institution can be linked.
Vendor	Unique code that identifies of Vendor beneficiary that offers the Basic service hired. This field will be defaulted if Vendor Beneficiary ID is selected. The user can change it. Only one Vendor Beneficiary can be linked.
Customer Name	Name of who belongs or enjoys the basic service hired. Manually entered by the user.
Contract Number	Unique number that identified a Contract by basic service hired. This is fundamental to the Budget Implementation Units (PIU), may have Contract for any service. This field will be defaulted if Contract ID is selected. The user can change it.
Language	Country Specific language
Name	Description the basic service hired by office
Service Type Id	Unique code that identifies of Service Type hired. This field will be defaulted if “Service Type ID” is selected. The user can change it. Only one Service Type can be linked.
Office Type Id	Unique code that identifies of office type where basic service is hired. This field will be defaulted if Office Type ID is selected. The user can change it. Only one Office Type can be linked.
Other Feature	Any Other Feature that is used by any of the basic services. Manually entered by the user.
Contact	Contact of hired Basic Service, such as e.g. number of phone / fax, electronic mail, etc. Manually entered by the user.
Created By	Populated automatically by the system.
Created Date	Default current system date and time. Populated automatically by the system at creation time of the record.

Meter Type

Overview

This entity contains the list of types of meter for basic services.

Navigation

Expenditures ► Basic Services ► Support Entities ► Meter Type

Basic Services Screen Fields

Fields	Descriptions
Id	Unique identifier that identifies a meter type.
Active	To indicate if the meter type is Active or Restrictive.
Meter Type Origin	Allows to select origin values form dropdown list
Language	Country Specific Language
Name	Description the meter type. It can be Digital Display (LCD) or Cyclometer. Manually entered by the user.
Created By	Populated automatically by the system.
Created Date	Default current system date and time. Populated automatically by the system at creation time of the record.

Office Type

Overview

This entity contains the list of types of office (location) for basic services.

Navigation

Expenditures ► Basic Services ► Support Entities ► Office Type

Office Type Screen Fields

Fields	Descriptions
Id	Unique identifier that identifies an Office Type.
Origin	Allows to select origin values from dropdown list
Active	To indicate if the service type is Active or Restrictive.
Institution	Code of Institution OCE OEP for Office Type. The system should present a list of values for selection by the user or search functionality.
Managed Contract	Number of Leasing Contract is mandatory when the office ‘Is not State', verify the number of Leasing Contract in Contract Management. Only shows Leasing Contracts of the Institution. Only one Contract Managed can be linked.
Region	Code of Region identified by Geographical Classifier. Unique identifier. Only one Region can be linked.
Language	Country Specific language
Name	This attribute is automatically entered by the system according to attribute "Unit of Measure"
Office Address	Office Address (include geographic location). Manually entered by the user.
Created By	Populated automatically by the system.
Created Date	Default current system date and time. Populated automatically by the system at creation time of the record.

Service Type

Overview

This entity contains the list of types of basic services which reflect State Obligations.

Navigation

Expenditures ► Basic Services ► Support Entities ► Service Type

Service Type Screen Fields

Fields	Descriptions
Id	Unique identifier that identifies a service type.
Origin	Allows to select origin values from dropdown list
Active	To indicate if the service type is Active or Restrictive.
Is HaveMeter	To indicate if the Service Type have a meter or not. It will establish if exist a meter or not (by example: Water or Power). False by Default.
Fiscal Year	Default current Fiscal Year where ‘Current Fiscal Year Budget Execution’ is True.
Service Class	Allows to select service class from dropdown list
Unit Of Measure	This field will be defaulted if Catalogue ID is selected. The user can change it. Only one unit of measure can be linked. Can be duplicated in all Service Type entity
Object Expense Code	System will show a List of Elements restricted to definition in the Parameter where Concept Id is equal
Language	Country Specific language
Name	This attribute is automatically entered by the system according to attribute "Unit of Measure"
Created By	Populated automatically by the system.
Created Date	Default current system date and time. Populated automatically by the system at creation time of the record.

Consolidation Of Financial Statements And Budget Execution

Automatically Import Consolidation

Overview

The Automatically Import Consolidation feature allows to consolidate financial statements and budget execution aoutomatically for the selected organization.

A screenshot of the Automatically Import Consolidation feature is available here. Image is shown as reference material; position and names for labels, fields, and buttons are subject to system parameters, rendering control configuration and installed revision.

Users access the report from within the menu through this navigation path: General Ledger ► Consolidation Of Financial Statements and Accounting Institutions ► Automatically Import Consolidation.

Visible Fields

The following table lists and describes all visible fields for the Automatically Import Consolidation feature, in their default order. Note that some fields depend on System Parameters and Rendering Control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Field	Description
Fiscal Year	The field allows users to select the fiscal year for the consolidation.
Fiscal Period	The field allows users to select the fiscal period for the consolidation.
Consolidation Type	The consolidation type is displayed in this field.
Sector Element	It allows users to define the CoA element code of the Sector for the process.
Organization Element	It allows users to define the CoA element code of the Organization for the process.

Buttons

The following table describes actions associated with the depicted button image. Note that some images are associated with several buttons, used for more than one purpose within the expense voucher feature.

Button Image	Description
	The Lookup tool allows users to browse and select existing items. Once selected, all available information automatically populates the corresponding fields.
	The Execute button allows users to start the process.

Consolidation Equivalences

Overview

Obtain and publish the execution of the budget, sum and represents the situation financial budgetary consolidated of the entire Non-Financial Public Sector.

Navigation

Expenditures ► Consolidation Of Financial Statements And Budget Execution ► Consolidation Equivalences

Consolidation Equivalences Screen Fields

Fields	Descriptions
Id	Consecutive unique number, automatically generated and assigned by the system.
Active	Default True
Consolidation Type	Allows to select consolidation type from dropdown list
Base Concept	List of concepts associated to the COA Group

Consolidation Equivalences Rules

Consolidation Equivalences Rules Tab Screen Fields

Fields	Descriptions
Serial Number	Consecutive unique number, automatically generated and assigned by the system.
Origin Base Concept Object	The user should be able to do roll up to the Highest level of the Concept.
Origin Concept	Select the origin concept from dropdown list.
Origin Concept Object	Lookup button. Elements from Origin Concept. The user should be able to do roll up to the Highest level of the Concept.
Origin Debit/Credit	Select the origin debit/credit from dropdown list.
Destination Base Concept Object	Lookup button. Element from Consolidation Equivalences Base Concept. The user should be able to do roll up to the Highest level of the Concept.
Destination Concept	List of concepts associated to the COA Group
Destination Concept Object	Lookup button. Elements from Destination Concept. The user should be able to do roll up to the Highest level of the Concept.
Is Amount Validation	Default False
Priority	Select the Priority from dropdown menu

Consolidation Master

Overview

Navigation

Expenditures ► Consolidation Of Financial Statements And Budget Execution ► Consolidation Master

Consolidation Master Screen Fields

Fields	Descriptions
Code	Unique identifier. Consecutive unique number, automatically generated and assigned by the system.
Fiscal Year	Default Actual Fiscal Year.
Fiscal Period	Only shows Fiscal Periods with Status ‘CLOSED’
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Consolidation Type	Select the consolidation type from dropdown menu
Sector Element	Select the sector element from lookup field
Organization Element	Select the organization element from lookup field
Created By	User who created the record.
Created Date	Date and time of creation. Default current system date and time. Populated automatically by the system at creation time of the record.
Approved By	User who approved the Cutoff Validations. Populated automatically by the system, when the Consolidation Master is approved.
Approved Date	Date and time in which the Consolidation Master turns to ‘Approved’ Status

Consolidation Of Financial Statements And Budget Execution Report

Overview

This report shows the final consolidated information of Statement of Financial and Budget Execution for the Current Fiscal Year and the selected Fiscal Period for all the institutions from the Non Financials Public Sector.

Navigation

Expenditures ► Consolidation Of Financial Statements And Budget Execution ► Consolidation Of Financial Statements And Budget Execution Report

Consolidation Of Financial Statements And Budget Execution Report Screen Fields

Fields	Descriptions
Fiscal Year	List of values. User select Fiscal Year. This parameter is mandatory and shows the current fiscal year by default.
Fiscal Period From	Users can select the starting fiscal period of the current or previous Fiscal Year from which the they want to generate report.
Fiscal Period To	Users can select the end fiscal period of the current or previous Fiscal Year from which the they want to generate report.
Budget Control Type	Mandatory - User can select the required Budget Control Type from the dropdown list.
Hierarchy Rollups Coa Elements	Allow Hierarchical Selection from Organization Segment of the CoA.
Coding Block Filter Type	Select the coding block type from dropdown menu
Coding Block	Any element (s) or range of elements of any concept of any segment included in the parameter Budget Execution COA Group for Consolidation.
Segment	Users can be able to select the available segments as per their selection requirement.
Concept	The user should be able to select a concept that belongs to the selected segment.

Import Manual Consolidation

Overview

Import manual consolidation allows the user to import the consolidation of Financial Statements through the Excel file.

Navigation

Expenditures ► Consolidation Of Financial Statements And Budget Execution ► Import Manual Consolidation

Import Manual Consolidation Screen Fields

Fields	Descriptions
Fiscal Year	Default: Actual Fiscal Year, Read Only field
Fiscal Period	Only shows Fiscal Periods with Status ‘CLOSED’
Consolidation Type	Select the Budget Execution for consolidation type
Sector Element	Select the sector element from lookup field
Organization Element	Select the organization element from lookup field
Upload File	Upload the file from the system related to this entity

Expenditure Classifications

Execution Type

Navigation

Expenditures ► Expenditure Classifications ► Execution Type

Execution Type Tab Screen Fields

Fields	Description
Id	Unique code that identifies the category of staff
Language	Country specific language
Description	Description the category of staff
Operation	List of one to many Sub Module Catalog assigned to this Module Catalog

Expenditure Classification

Overview

Entity that contains the types of expenditure to be incurred in the subsystem of trips and per diem.

Navigation

Expenditures ► Expenditure Classifications ► Expenditure Classification

Expenditure Classification Screen Fields

Fields	Description
Id	Unique code that identifies the category of expenditure.
Institution	ID of the Institution
Expenditure Classification Module	Allows to select the module from dropdown list
Offset Code	Offset Coding Block. COA Group with attribute 'Budget Execution' equal to 'True'.
Treasury Bank Account	The system will allow the user to only select "Use of Treasury Bank Accounts "

Operation

Navigation

Expenditures ► Expenditure Classifications ► Operation

Operation Tab Screen Fields

Fields	Description
Id	Unique code that identifies the category of staff
Language	Country specific language
Description	Description the category of staff

Expense Voucher

Objective:

The Expense Voucher function is used to record all type of expenditures of the organization. An Expense Voucher(EV) can be created manually to record non-procurement or direct expenditures or can be created automatically through other functions where expenditures are created such as Procurement, Payroll, etc. For each EV approved, the system will automatically create a corresponding debit and credit journal voucher entry. These vouchers can be viewed and verified using the Journal Vouchers function in the General Ledger module. The system will automatically update any General Ledger, Budget, Allotment and Commitment/Obligation records that are affected by the transaction.

Navigation:

Expenditures ► Expense Voucher.

Expense Voucher Screen Fields and Tabs:

Fields	Description
Fiscal Year	Fiscal Year of the voucher, Default value is current (FY).
Fiscal Period	This allows selecting the fiscal period for the expense voucher. By default system shows the current fiscal period which is open for the transactions.
Voucher ID	A unique voucher ID which is generated by the system or the user can enter manually. It depends on the system setting.
Voucher Date	It shows the system current date automatically. The system does not allow the user to enter the future voucher date.
Expense Voucher Classification	It allows the user to classify the Expense Vouchers according to his needs. The user can select the voucher classification using the drop-down button.
Accounting Office	Users need to insert Accounting Office Code. Accounting office means division or institution.
Workflow Status	It shows the status of the workflow depending on the Workflow Configuration Setting. The basic stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Is Revolving Fund Execution	Indicates if EV is for execution with Revolving Funds. The default value is unchecked.
Posting Status	This field is a 'Display Only' field and will be updated by the system when the voucher is either saved (then the attribute is updated to Saved) or temp saved (then the attribute is updated to Temp Saved.
Temp Number	Serial Number generated by the system when the voucher is in Temp Saved stage.
Not Posted Reason	The users will select a reason for not posting the voucher when the voucher is Temp Saved, the field should be cleared automatically when the voucher is (completely saved).
Origin	The origin of the expense voucher. It is used by the workflow transition.
External Source Voucher	It is Read-only field updated by the system if the Voucher Source is ‘Other External Source”.
Batch Number	This is a read-only field that shows the Batch Number for imported EVs.
Currency	This field allows the users to select the Voucher Currency. The default value is Domestic currency.
Exchange Rate	It shows the current foreign currency exchange rate if the expense voucher has foreign currency. It comes from the exchange rate table.
Is Template	To indicate if the EV can be used as a template for recurring vouchers.
Template Name	Filed to mention the template name for retrieval purpose. If "Is Template" flag is true, this is a mandatory field otherwise, this is a non-mandatory field.
Is recur next period	An indicator to automatically duplicate the EV next period and Temp Save it upon period closing. The default is No.
Total Amount (Domestic)	A calculated field that Displays the Total domestic amount of all EV Items. The default value is Zero.
Total Gross Amount (Domestic)	The system displays the Total domestic amount of all EV Items.
Total Amount (Foreign)	This calculated fields displays the Total foreign amount of all EV Items. The default value is Zero.
Total Gross Amount (Foreign)	The system displays the Total foreign amount of all EV Items.
Is Automatic Generated	Indicate if the Expense Voucher was Automatically Generated by the system through other function or manually created by the user, the default value is False. If the value of this attribute is True, then the system will not allow editing the Expense Voucher.
Purchase Order Related Expense Voucher	Expense voucher is related to purchase order or not. If this flag is True, purchase order needs to select in the next field, called “Purchase Order”.
PO Uses Multiple Coding Blocks	The default value for this checkbox is False. It indicates that the related Purchase order has multiple coding blocks.
Revenue Refund Related Expense Voucher	This indicates the expense voucher is related to revenue refund. The default value is False.
Is Pre Paid	Indicates if the voucher is related to a prepaid expenditure. The default is based on the selected Accounting Method in the GL Parameters. If Cash Basis is selected, then the default value is True and the field cannot be changed by the user. Otherwise, the default value is False.
Paid Status	It updated automatically by the system when payment is issued against the voucher. The following are possible values: ‘No’, ‘Partially’’, ‘Yes’. If ‘Prepaid’ equals Yes then the value of ‘Paid’ equals Yes, else default value is No
Vendor	In this field, the user enters the vendor code for the expense voucher. The user can select the vendor using the lookup feature.
Is Pay Agent	It indicates that the Vendor acts as a Pay Agent to other Vendors. The default value is FALSE.
Pay Agent	It identifies if the Vendor acts as a Pay Agent to other Vendors. Default value FALSE
Invoice Number	This input box contains the Vendor’s Invoice Number, which needs to enter manually.
Invoice Date	Vendor’s Invoice Date. Invoice Date must be less than or equals the Expense Voucher Date.
Invoice Receipt Date	Invoice Receipt Date is the date mentioned on the invoice or invoice creation default current system date. Invoice Receipt Date must be greater than or equals the Invoice Date.
Payment Location	Location of the payment. The default value will be populated automatically from the selected vendor information if defined, if not defined in the Vendor, it will be populated from the selected Institution, if not defined in the Institution then the default populated as defined in the Expenditures Parameter.
Payment Mode	The default value populated automatically from the selected vendor information if defined, if not defined in the Vendor, it will be populated from the selected Institution, if not defined in the Institution then the default value populates as defined in the Expenditures Parameter.
Treasury Bank Account	The Bank account from which the payment will be issued. Only bank accounts linked to the selected treasury bank account and having the same currency as the voucher will be allowed.
Offset Code	This is the Accounts Payable GL offset code. Not required if the voucher is prepaid. The default value is populated automatically from the Vendor information. If not defined in the vendor it will be populated from the Institution and if not defined there, from the Expenditures Parameters.
Payment Terms	This is not required if EV is prepaid. The value will be updated from the vendor information if defined otherwise, the default will be as defined in the Expenditures Parameters.
Payment On Hold	This field indicates if the payment is on Hold and should not be included within the payment process. The default is No.
Created By	The user information who has created the Expense Voucher.
Created Date	The date of the Expense Voucher created.
Approved By	The Approver user information display after final approval of the Expense Voucher.
Approved Date	It shows the approval date of the Expanse Voucher.
Is Revolving Fund	Indicates if EV is for execution with Revolving Funds. The default value is unchecked.
Is Executes Project	It indicates whether the record is the execution of externally funded projects. Default value false.
Project External Financing	A unique identifier that identifies an ID of the project. IF the EV It does not have a document Obligation associated then Displayed through List of Values.
Is Linked to Disbursement	Identifies a link a Disbursement Request Voucher. Automatically generated when the process is running.
Disbursement Request Voucher	Unique ID that identifies a Disbursement Request Voucher.
Is Accounting	Indicate if EV is accounting purpose. Default Value is unchecked.
Is Voucher Of Correction	It is updated automatically by the system if the EV was created as a result of an Annulation of EV of correction voucher. By default it is unchecked.
Is Voucher Of Refund	It is updated automatically by the system if the EV is refunded through the refund function. By default it is unchecked.
Is Pending To Move As Floating Debt	It is controlled by rendering control and the system parameter the system will recognize automatically the Floating Debt during the fiscal year closure is True. By default it is unchecked.
Is Moved As Floating Debt	It is controlled by rendering control and the system parameter the system will recognize automatically the Floating Debt during the fiscal year closure is True. By default it is unchecked.
Document Type	A unique code that identifies the document type
No. Supporting document	The document number that supports the transaction.
Contract Number	Used to input the Contract or PO number of EV is manually created. If EV is generated from PO this field will be disabled.
Revolving Document	If the source voucher is a 'Revolving Fund' Hyperlink will open a 'Read Only' screen Revolving Document
Journal Voucher Void Correction	It shows the ID of the JV auto-generated when the EV is void. JV ID will be populated by the system user can't change its value.
Language	The system allows selecting the language using the drop-down list. The default language system shows as English.
Description	The description of the expense voucher in the selected language.
Expense Voucher Line Item Tab	When Expense Voucher is related to a Purchase Order, then the system automatically populates this information EV item accordingly with the values coming from GRN (amounts and quantity). The user adds the Expense voucher line items using this tab.
Payment Details Tab	Collection of one to many payment details. Default as per the selected Payment Terms.
Attachments Tab	Allows attaching files that may be relevant for the EV. Each file may have a Title, Description, Date, User, and document language (see details in document “How to Perform Common Tasks”).

Attachments

Overview

The system allows attaching files to support the purchasing process.

Attachments Tab screen fields:

Attachments screen includes the following fields:

Fields	Description
Id	Consecutive number auto generated by the system. It will be unique within the system.
Attachment Classification	It provides privilege to the user to select the document type for example pdf, Docs, etc.
Language	The user can select the language from the drop-down list. The default language is English.
Title	Title of the Attachments
Description	Description of the attachments
Attachment	The system allows to select and upload supporting file. The file type can be: pdf, doc, xls, jpg, etc
Date Time	Date of attachment generated by the system.
Date	The user can select the date using the calendar feature.
User	The user information.

Expense Voucher Line Item

Overview

When Expense Voucher is related to a Purchase Order, then the system automatically populates this entity EV item accordingly with the values coming from GRN (amounts and quantity). Users cannot change values coming from PO Item and or Good Receive/Return Note Detail.

Expense Voucher Line Item screen fields and Tab:

Fields	Description
Serial Number	This is Auto-generated item serial number field. Starts at 1 for every new Expense Voucher.
Amount (Domestic)	Line Item domestic amount is mentioned here. The default value is Zero. EV line item domestic amount will be populated automatically by the system if users import obligation item. In the case of EV Related to Purchase Order, EV line item domestic amount field will be automatically filled by the system against the purchase order (after adjusting Receive or Return Note).
Amount (Foreign)	Line Item foreign amount is mentioned here. The default value is Zero.
Credit/Debit	Allows to select credit/Debit from the dropdown list
Tax Amount Domestic	This is display only field that shows the Domestic Tax amount calculated by the system.
Tax Amount Foreign	This is display only field that shows the Foreign Tax amount calculated by the system.
Net Amount Domestic	This field displays the only field that shows the Domestic net amount calculated by the system after including taxes. If all taxes included in the price, then net amount = amount.
Net Amount Foreign	This field displays the only field that shows the foreign net amount calculated by the system after including taxes. If all taxes included in the price, then net amount = amount.
Refund Amount Domestic	It indicates the Total amount refunded for the voucher in domestic currency.
Refund Amount Foreign	It indicates the Total amount refunded for the voucher in foreign currency.
Is Deduction Retention	Indicate that Line Item is a Deduction. By default it is unchecked.
Sub Ledger Type	Read Only for the user, when a general parameter that sub-ledger is in use is TRUE.
Coding Block	Full Coding Block of the Expense Voucher. This is a mandatory field. Users can change the value of the coding block.
Is Advance Recovery	By default is unchecked. If the user checked it then the Advance Code, Advance Recovery Amount details should be input by the user.
Language	Users can select from the languages dropdown menu to use to register the description of the EV Line Item.
Description	Line Item Description is mentioned in this field.

Expense Voucher Payment Detail

Overview

The Expense Voucher Payment Details will be used to create the Payment Distribution of the invoice amount defined in the Expense Voucher. If the payment items are manually created, the first payment item amount will default with the total invoice value, the user can change the amount. When the second payment item amount is created, the payment amount will default with the remaining invoice amount, and so on.

Expense Voucher Payment Detail Screen Fields:

Fields	Descriptions
Serial Number	This is Auto-generated payment item serial number. Starts at 1 for every new Expense Voucher.
Payment Due Date	Default date as per Payment Terms defined in the Expense Voucher (EV) header. Users can change payment due date. This is a mandatory field.
Payment Amount (Domestic)	Default as created by the system based on payment terms specified in the EV header. Users can change their value.
Payment Amount (Foreign)	Default as created by the system based on payment terms specified in the EV header. Users can change their value.
Paid	Indicate if the payment has been paid.
Refund	Indicate if the Payment Detail was refunded.
Is Deduction Retention	Indicate Deduction Retention if payment is associated with a Deduction that is enabled for Payments.
Interest Rate	The interest rate that will be applied if the payment exceeds the due date.
Interest Date	The date when the system will start calculating interest on the payment.
Is Interest On Original Value	If True, the interest will be calculated against the original invoice value, if False, it will be calculated against the due payment value.
Interest Amount (Domestic)	Updated by the system after the payment is released to show the Domestic interest amount if any.
Interest Amount (Foreign)	Updated by the system after the payment is released to show the Foreign interest amount if any.
Discount Rate	The discount rate that will be applied if the payment is released before the due date.
Discount Date	The date when the system will start calculating the discount on the payment.
Is Discount On Original Value	If True, the discount will be calculated against the original invoice value, if False, it will be calculated against the due payment value.
Discount Amount (Domestic)	Updated by the system after the payment is released to show the Domestic interest amount if any.
Discount Amount (Foreign)	Updated by the system after the payment is released to show the Foreign interest amount if any.
Is Suspended Payment	To indicate if the payment has been suspended through the ‘Payment Suspension’ Process. Suspended Payments will not be processed within the Payment function and cannot be released. Extracted Payments cannot be suspended. Default is False
Net Payment Amount (Foreign)	This is calculated, display the only field to show the Net Domestic payment (cheque) amount. Domestic Payment Amount + Interest Amount – Discount Amount.
Net Payment Amount (Domestic)	This is calculated, display the only field to show the Net Foreign payment (cheque) amount. Foreign Payment Amount + Interest Foreign Amount – Discount Foreign Amount.
Is Extracted Payment	Display the only field to indicate if the payment has been extracted into a draft payment or released. Default=No.
Payment Method	Updated automatically if defined within the vendor information, otherwise, a default will be as defined in the Expenditures Parameters.
Cheque Series	Display the only field that gets updated by the Payment function. If EV is prepaid, this field gets updated manually by the user.
Cheque Number	Display only field that gets updated by the Payment function. If EV is prepaid, this field gets updated manually by the user.
Cheque Date	Display only field that gets updated by the Payment function. If EV is prepaid, this field gets updated manually by the user.
Handling Indicator	Allows users to define their own indicators for the payment.
Language	Users can select the language for payment details tab.
Stub Details	User-defined stub details that will be printed on the cheque stub.
Suspension Reason	The particular scenario for which the payment detail of an expense voucher is suspended
Resume suspension reason	Activating the suspension reason again is resume suspension reason
Journal Voucher	Redistribute costs from one or more accounts to several other accounts. Correct posting errors and record and track general ledger-related transactions posted into the system

Expense Voucher Batch Generation

Overview

The purpose of Expense Voucher Batch Generation is to retrieve information on a batch of Expense Vouchers by creating a unique batch Id for Expense Vouchers in a batch relating to a particular Accounting Office in relation to a particular Fiscal Year.

Navigation

Expenditures ► Expense Voucher Batch Generation.

Field	Description
Batch Id	Unique identification code of Expense Voucher Batch Generation.
Batch Date	Date on which Expense Voucher Batch is created.
Created By	Users by whom Expense Voucher Batch is generated.
Origin	Source or Origin of Expense Voucher to be selected from dropdown box.
Stage	Stage at which the Expense Voucher stands to be selected from dropdown box.
Accounting Office	Accounting Office to which Expense Voucher relates to be selected from lookup button.
Fiscal Year	Fiscal Year to which Expense Vouchers relate to be selected from dropdown box.

Expense Voucher Target Stage

Overview

The purpose of Expense Voucher Target Stage is retrieve information on Expense Vouchers or a particular Expense Voucher at a particular stage of workflow process or in a particular status in workflow process.

Navigation

Expenditures ► Expense Voucher Target Stage.

Expense Voucher Target Stage Screen Fields

Fields	Description
Fiscal Year	Fiscal Year to which the Expense Voucher relates to be selected from dropdown box.
Fiscal Period	Fiscal Period to which the Expense Voucher relates to be selected from dropdown box.
Expense Voucher Origin	Origin of Expense Voucher is mentioned in this field for filtering purpose. It may be from Contract Management, Data Import, Manual, Payment Request, Payroll Request, Payroll and Template.
Target Stage	Target Stage at which Expense Voucher stands is selected from the dropdown box. Stages of Expense Voucher are: Created, Approval Requested, Approved, Rejected and Closed.
Voucher Date From	Start Date which would be considered for filtering data on Expense Voucher.
Voucher Date To	End Date which would be considered for filtering data on Expense Voucher.
Vendor	Vendor to which the Expense Voucher relates to be selected from lookup button.
Expense Voucher Type	Type of Expense Voucher to be selected from lookup button. To take an example, EV Type 1 Payroll.
Accounting Office	Relevant accounting office for the Expense Voucher to be selected from lookup button.
Treasury Bank Account	Relevant Treasury Bank Account for the Expense Voucher to be selected from lookup button.
Domestic Amount From	Amount of Expense Voucher from which the filter applies.
Domestic Amount To	Amount of Expense Voucher up to which the filter applies.
Purchase Order	Relevant Purchase Order, if any related to Expense Voucher to be selected for filtering data.
Invoice Number	Field contains Vendor’s Invoice Number, which need to enter manually.
Expense Voucher Source	Source of Expense Voucher to be selected from dropdown box. For example, it may be Assets, Contract Management, etc.
Expense Voucher Classification	Classification to which the Expense Voucher belongs to be selected from dropdown box.
Payment Location	Location of Payment for Expense Voucher to be selected from dropdown box.
Payment Mode	Mode of Payment to be selected from dropdown box.
Currency	This field allows the users to select the Voucher Currency. Default value is Domestic currency.
Expense Voucher Range	Range of Expense Voucher or a particular Expense Voucher for which data to be retrieved, to be selected as per requirement.

Expense Voucher Work Flow Tracking

Overview

This screen allows users to track the expense voucher workflow. Once users hit the button 'Get Results' a summary of the EVs according to filters selected and DAS of the logged in user is presented. The main screen has hyperlinks in amounts when users click on any of those hyperlinks, the system displays the EV list which comprised the summary result.

Navigation

Expenditures ► Expense Voucher Work Flow Tracking

Expense Voucher Work Flow Tracking Screen Fields

Fields	Descriptions
Fiscal Year	Dropdown to select Fiscal Year Filter criteria.
Fiscal Period	Filter criteria for Fiscal Period.
Institution Type	Dropdown to select Institution Type Filter.
Institution	Lookup for select Institution as filter criteria.
Workflow Stage from	From Workflow stage of EV that may be selected as filter criteria.
Workflow Status To	To Workflow stage of EV that may be selected as filter criteria.
Treasury Bank Account	Lookup for select Treasury Bank Account as filter criteria
Vendor	Lookup for select Vendor as filter criteria.

Grants

Distribution Of Transfer

Overview

Entity containing the registration and control of the programming or planning the execution of all entities receiving grants where the commitment is programmed with quarterly periods and the YTD Actual on a monthly basis.

Navigation

Expenditures ► Grants ► Distribution Of Transfer

Distribution Of Transfer Screen Fields

Fields	Description
Code	Unique code automatically generated by the system
Fiscal Year	Fiscal Year of the voucher, Default current FY
Budget Office	Budget Office ID. Read only attribute in the update mode
Grantee	Unique code that identifies the Entities receiving grants
Source Of Income Specified	System will show a List of Elements (rollup) restricted to definition in the Parameter, where Concept Id is equal System String Parameter “Financing Source"
Item Code Group Expenditure	System will show a List of Elements (rollup) restricted to definition in the Parameter where Concept Id is equal System String Parameter “Expenditure Group"
ERT Programmation Ytd Actual Detail	Collection of one to many ERT programmation YTD Actual Details

ERT Programmation Ytd Actual Details

Overview

Entity containing the registration and control of the programming or planning the execution of all entities receiving grants where the YTD Actual is programmed with monthly periods.

ERT Programmation Ytd Actual Details Screen Fields

Fields	Description
Sequence #	Auto generated, start from 1, for each ERT Programmation Obligations Details
Fiscal Period	Configuration Setting for this Entity the basic Stages are: 1. Quarter = ‘1st Quarter’ then Sequence of the Fiscal Period include 1,2,3 2. Quarter = ‘2nd Quarter’ then Sequence of the Fiscal Period include 4,5,6 3. Quarter = ‘3rd Quarter’ then Sequence of the Fiscal Period include 7,8,9 4. Quarter = ‘4th Quarter’ then Sequence of the Fiscal Period include 10,11,12
Programmation Amount	Programming period. Value default = 0
Execution Amount	Execution period. Value default = 0

Document Of Budget Management ERG

Overview

This is a Management document that records the lifecycle of each transaction of the assignments or changes to the budget of each recipient institutions grants.

Navigation

Expenditures ► Grants ► Document Of Budget Management ERG

Document Of Budget Management ERG screen fields

Field	Description
Code	Unique identification code.
Fiscal Year	Fiscal Year of the voucher. Default: current Financial Year.
Fiscal Period	Fiscal Period of the voucher. Default: current period.
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are:‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'.The default value is 'Created'.
Voucher Date	Shows the Voucher date. By Default shows System date.
Budget Office	This field contains budget office Id.
Grants Record Type	The basic Stages are ‘Increase’, ‘Decrease’, ‘Transfer’. By default set as 'Increase'.
Grants Document Type	Unique code that identifies the document type.
No Of Supporting Document	No. of document that supports the transaction.
Legal Provision	Number that supports movement to the budget.
Legal Provision Date	Date on which the Legal Provision passes.
Total Value Of Transaction	The value of total transaction which is not editable by the user.
Created By	Populated automatically by the system.
Created Date	Populated automatically by the system during creation time of the record.
Approved By	Populated automatically by the system, when the doccument gets approved.
Approved Date	Populated automatically by the system during time and date of the doccument approval.

Details ERG

Overview

Details of the Management document that records the lifecycle of each transaction of the assignments or changes to the budget of each recipient institutions grants.

Details ERG screen fields

Field	Description
Sequence Number	Unique Number for Each Document Of Budget Management ERG. This number is System Generated.
Grantee	Catalog that contains the characteristics of receiving grants.
Coding Block	Coding block information depending on grant attribute.
Total	This field is for the total value of transaction. The Value should not be Zero.

Document Of Execution ERG

Overview

This is a Management document that records the lifecycle of each transaction of the execution to the budget of each recipient institutions grants.

Navigation

Expenditures ► Grants ► Document Of Execution ERG

Document Of Execution ERG screen fields

Field	Description
Code	Unique identification code.
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Fiscal Year	Fiscal Year of the voucher. Default: current Financial Year.
Fiscal Period	Fiscal Period of the voucher. Default: current period.
Voucher Date	Shows the Voucher date. By Default shows System date.
Budget Office	This field contains budget office Id.
Execution Type	The basic Stages are ‘COM’, ‘DEV’, ‘CYD’. By default set as 'COM'.
Source Document Number	Number of the source doccument
Document Type	Unique code that identifies the document type.
No Of Supporting Document	No. of document that supports the transaction.
Total Value Of Transaction	The value of total transaction which is not editable by the user.
Deduction Amount	Automatically recorded by the system. Default value is zero.
Total Amount	Total Value of the transaction.
Is Revolving Fund Execution	Indicates if ERG Voucher is for execution with Revolving Funds. Default Value = FALSE
Is Multifold Funding Source	Checked if the management will be paid with different funding sources. Default is unchecked.
Executes Project	It indicates whether the record is execution of externally funded projects. Default value false.
Project Id	Unique identifier that identifies an ID of project.
Treasury Bank Account	If multifold funding source is unchecked, then the field is enable. Here, user must select payer account. If multifold funding source is checked then the is field disable.
Bank Account Number	System automatically displays the bank account number.
Bank Account Bank Name	System automatically displays the bank account bank name.
Language	Country Specific Language
Description	Describes the concept of the Transfer
Created By	Populated automatically by the system.
Date and Time of Creation	Populated automatically by the system during creation time of the record.
Approved By	Populated automatically by the system, when the doccument gets approved.
Date Approved	Populated automatically by the system during time and date of the doccument approval.
Entities Receiving Transfer Detail	Details of entities receiving grants of Management documents that records the lifecycle of each transaction of the execution to the budget.
ERG Paying Account	Collection of one to many Paying Account

ERG Paying Account

Overview

Details of Paying Account of Management documents that records the lifecycle of each transaction of the execution to the budget.

ERG Paying Account screen fields

Field	Description
Serial Number	Unique Number for Each Document Of ERG Paying Account. This number is System Generated.
Treasury Bank Account	Government’s Bank Account from where the payment gets issued. Only Bank Accounts (linked to the selected treasury bank account) having the currency same as the voucher currency is allowed.
Bank Account Number	System will automatically display the bank account number.
Bank Account Bank Name	System will automatically display the bank account bank name.
Total Value Of Payment	Total value of payment, for an account.

Entities Receiving Transfers Details

Overview

Details of entities receiving grants of Management documents that records the lifecycle of each transaction of the execution to the budget.

Entities Receiving Transfers Details screen fields

Field	Description
Serial Number	Unique Number for Each Document Of Entities Receiving Transfers Details. This number is System Generated.
Grantee	Unique code that identifies the Entities receiving grants.
Item Code	Item cose related to Grant Id.
Total Value Of Transaction	Total Amount When Currency is Domestic.
Amount Deduction	Amount deduction is automatically recorded by the system.
Total Amount	Total value of transaction. Read only.
No. Document of expense	No. Document of execution of expense. Automatically assigned by the system. When the document is "approved".

Deduction Details

Overview

This Tab contien the deductions details to the record and control the Document of execution ERG .

Deduction Details screen fields

Fields	Description
Serial Number	Unique serial number generated by the system.
Deduction and Retention	Deduction and retention details. The system should present a list of values for selection by the user or search functionality.
Deduction Type	System will automatically display the Offset code for Deduction Type
Offset Code	System will automatically display the Offset code.
Deduction name	System will automatically display the Deduction name.
Retention origin	Retention origin should be manually entered by the user.
Domestic Amount	Amount value of Deduction Details, Where Currency is Domestic.

ERG Project structure

Overview

This Tab contains the list of project structures by “Grants” that must be related with details of the “Document of execution ERG (Voucher)”.

ERG Project structure screen fields

Fields	Description
Serial Number	Unique serial number generated by the system.
Is Counterpart	Check box to genrate ERG Project structure as a counterpart. By default unchecked.
Domestic Amount	Amount value of Project Structure, Where Currency is Domestic.

Grant

Overview

Registration and monitoring of allocations and modifications budget for each entity receiving grants

Navigation

Expenditures ► Grants ► Grant

Grant Screen Fields

Fields	Description
Code	Unique code automatically generated by the system
Fiscal Year	Fiscal Year of the voucher, Default current FY
Institution	Allows to select institution from lookup field
Grantee	show all list active grantee related
Item Code	Select a Coding block from Fiscal Year
Initial Budget	Initial Budget of the Entities receiving grants
Increases	Additions to the budget of the Entities receiving grants
Decrease	Decreases the budget of the Entities receiving grants
Reallocations	Transfer from another Entities receiving
Budget Current	Initial Budget + Increase - Decrease + Reallocation
Obligation	Cumulative Obligation executed. Default = 0
YTD Actual	Cumulative YTD Actual executed. Default = 0
Non YTD Actual Funds	Obligation – YTD Actual. Read only attribute
Balance Budget	Budget current – Obligation. Read only attribute

Nicaragua Grants Reports

Distribution Of Transfers Report

Navigation

Expenditures ► Grants ► Nicaragua Grants Reports ► Distribution Of Transfers Report

Distribution Of Transfers Report Screen Fields

Fields	Description
Fiscal Year	Allows to select fiscal year from the dropdown list
Fiscal Period	Allows to select fiscal period from the dropdown list
Comment	Allows to write a comment about this repot

Nicaragua Reports

Grants Detail Report

Overview

Shows all the information related to Grants.

Navigation

Expenditures ► Grants ► Nicaragua Reports ► Grants Detail Report

Grants Detail Report Screen Fields

Fields	Description
Fiscal Year	Current Fiscal Year
Fiscal Year	Current Fiscal Period
Comment	Allows to write comment on this report
Hierarchy Rollups Coa Elements	By default it must have selected in the Coding Block Filter Type the option Hierarchical Coding Block Elements.

Support Entities

Grantee

Overview

Catalog that contains the characteristics of entities receiving grants.

Navigation

Expenditures ► Grants ► Support Entities ► Grantee

Grantee Screen Fields

Fields	Description
Code	Unique code automatically generated by the system
Active	To indicate if the transfer entity is: restrictive or not restrictive
Origin	Default is MANUAL. Read only field
Institution	Allows to select Institution from lookup field
Grants Type	Grants type, unique id.
Language	Country specific language
Description	Name of the entity receiving transfer
Vendor	Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity.
Vendor Bank Number	This field will always be automatically populated with Vendor Bank Account
Document Identification Number	Document identification.
Created By	Populated automatically by the system
Created On	Populated automatically by the system at creation time of the record.
Modified By	Populated automatically by the system when corresponding workflow reaches its last modified stage
Modified On	Populated automatically by the system

Grants Type

Overview

Entity that has the list of types of grants which reflects the state's obligations.

Navigation

Expenditures ► Grants ► Support Entities ► Grants Type

Grants Type Screen Fields

Fields	Description
Id	Unique code that identifies type transfer. read only attribute
Active	To indicate if the transfer type is active or restrictive.
Language	Country specific language
Description	Description the type transfer
Origin	Allows to select origin from dropdown list

Multi-Vendor

Multi Vendor Expense Voucher

Overview

Documents containing the registration and control of the management of Multi-vendor expenditure voucher. And linkage to budgetary expenses and accounting documents.

Navigation

Expenditures ► Multi-Vendor ► Multi Vendor Expense Voucher

Multi Vendor Expense Voucher Screen Fields

Fields	Description
Code	Auto-Generated
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Fiscal Year	Current Fiscal Year. The fiscal year should be open for the transactions.
Fiscal Period	Current Fiscal Period. The fiscal period should be open for the transactions.
Institution	Institution code for the expense voucher.
Execute Type	Configuration Setting for this Entity the basic Stages are: ‘CYD’ (Obligation + Actual), ‘REG’ (Obligation + EV, Prepaid), Default = ‘CYD’
Voucher Date	Default current system date. Read Only Field
Document Type	Unique code that identifies the document type
No Supporting Document	No. document that supports the transaction.
Language	Country specific language
Description	Description voucher
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to Expenditures, users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected. Default is 1
Total Amount (Domestic)	“Calculated/Updated Read Only Field” displays the amount domestic of all MvEV Items. Default is Zero
Total Amount (Foreign)	“Calculated/Updated Read Only Field” displays the Amount Foreign of all MvEV Items. Default is Zero
Deduction Amount Domestic	“Calculated/Updated Read Only Field” displays the Deduction Amount Domestic of all MvEV Items. Default is Zero
Deduction Amount Foreign	“Calculated/Updated Read Only Field” displays the Deduction Amount Foreign of all MvEV Items. Default is Zero
Total Net Amount Domestic	Total value of transaction. Total Net Amount Domestic = Total domestic amount - Deduction Domestic Amount
Total Net Amount Foreign	Total value of transaction. Total Net Amount Foreign = Total foreign amount - Deduction Foreign Amount
Revolving Fund Register	Revolving fund code enter in the field. The user can select with the help of lookup button.
Treasury Bank Account	Institution code user can enter using lookup button to pick one.
Offset Code	The system must automatically load the value of the attribute where if Is Revolving Fund Execution” = ‘TRUE’ and Fund ID has a valid number
Created By	Populated automatically by the system
Created Date	Populated automatically by the system at creation time of the record.
Approved By	Populated automatically by the system, when the document is approved.
Approved Date	Populated automatically by the system in time of approved for registration

Multi-Vendor Expense Voucher Detail

Overview

Documents containing the registration and control of the management of Multi-vendor expenditure voucher detail.

Multi-Vendor Expense Voucher Detail Screen Fields

Fields	Description
Serial Number	Unique code that identifies the Multi-vendor expenditure details. Automatically generated by the system
Language	Country specific language
Description	Describe Multi-vendor expenditure details.
Vendor	Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity.
Coding Block	Full Coding Block, COA Group with attribute 'Budget Execution' = True
Amount (Domestic)	“Calculated/Updated Read Only Field” displays the Amount Domestic of all Project Structure. Default is Zero
Amount (Foreign)	“Calculated/Updated Read Only Field” displays the Amount Foreign of all Project Structure. Default is Zero
Total Amount (Domestic)	The system must automatically calculate the value. Total Domestic = Amount Domestic - Deduction amount domestic
Total Amount (Foreign)	Total Domestic = Amount Foreign - Deduction Amount Foreign
Deduction Amount Domestic	Amount Domestic value of deduction
Deduction Amount Foreign	Amount Foreign value of deduction
Refund Amount Domestic	Attribute read only, Value default = 0
Refund Amount Foreign	Attribute read only, Value default = 0
Is Reversed	Read Only Field” will be updated automatically by the system
Is Refund	Read Only Field” will be updated automatically by the system
Is Correction	Read Only Field” will be updated automatically by the system
Number of Document Expense	No. Document of execution of expense. Automatically assigned by the system. When the document is "approved"
Cheque Series	The cheque series information.
Cheque Number	Cheque number.
Error Message	To input the error message.

Multi Vendor Deduction Details

Overview

The tab allows the user to enter the information of the multi vendor deductions.

Multi Vendor Deduction Details

Fields	Description
Serial Number	Serial number of the multi vendor deduction.
Deduction	Deduction information. The user can select using lookup feature.
Deduction Type	Type of the deduction for the multi vendor.
Retention Origin	Origin of the retention.
Amount (Domestic)	Dedutction amount in domestic currency.
Amount (Foreign)	Dedutction amount in foreign currency.

Multi Vendor ReSumit

Overview

System must allow to Resumit a Multi-Vendor Detail with Errors. System must allow to Find, Select, UnSelect and Remove all Multi-vendor expenditure detail with Error Message.

Navigation

Expenditures ► Multi-Vendor ► Multi Vendor ReSumit

Fields	Description
Multi Vendor Expense Voucher	It allows the user to enter the unique code of the Multi expense voucher, or user can select using lookup button.
Multi-vendor expenditure detail	Details of the multi vendor expenditure.

Project External Financing

Annual Financial Plan

Overview

This entity contains the list of “Annual financial plan” for Projects with external financing.

Navigation

Expenditures ► Project External Financing ► Annual Financial Plan

Annual Financial Plan Screen Fields

Fields	Descriptions
Code	Unique ID that identifies a Annual financial plan. Consecutive unique number automatically generated by the system.
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Fiscal Year	Fiscal Year of the Annual financial plan. Default current Fiscal Year where ‘Current Fiscal Year Budget Execution’ is True.
Institution	System will automatically display the Institution Code, based on the attribute "Institution Name" from Institution entity
Project ID	Unique identifier that identifies a Project with external financing.
Type	Allows to select type from dropdown list.
Plan Date	Default current system date.
Project Amount Dc	Calculated field, Display only. Shows Total Domestic Amount for the Annual financial plan
Counter Part Project Amount Dc	Calculated field, Display only. Shows Total Domestic Counterpart Amount for the whole Plan
Total Project Amount Dc	Calculated field, Display only. Total Domestic Project Amount” = “Domestic Project Amount” + “Domestic Counterpart Project Amount”
Created By	User who created the Project Plan. Populated automatically by the system.
Created Date	Date and time of creation the Plan Project with External Financing. Default current system date and time.
Approved By	User who approved the Plan Project with External Financing. Populated automatically by the system, when the document is approved.
Approved Date	Date and time in which the Plan Project with External Financing document turns to ‘Approved’ Status. Default current system date and time.

Annual Financial Plan Details

Overview

This entity contains the list of Annual financial plan Details for Projects with external financing.

Annual Financial Plan Details Tab Screen Fields

Fields	Descriptions
Sequence Number	Unique ID that identifies the Annual financial plan detail. It’s a consecutive number automatically generated by the system.
Fiscal Period	Fiscal Period of the voucher, manually update by the user
Project Current Account	Project Current account belongs to the Project external Financing in the header
Agreement Amount	Assigned Agreement Amount of Project Plan. Manually entered by the user
Domestic Amount	Assigned Domestic Amount of Project Plan.

Disbursement Request Application Voucher

Overview

This is used to record the Disbursement Request regarding expenditure done by a Spending Agency for submission to Donor for release of funds.

Navigation

Expenditures ► Project External Financing ► Disbursement Request Voucher-BTMS

Disbursement Request Application Voucher Screen and Tabs

Fields	Descriptions
Code	A unique identification code generated by the system.
Workflow Status	The workflow status of the Disbursement request application voucher. By default, its value is Created. It changes as per the approval stage.
Fiscal Year	The default value is the current Fiscal year. It allows the user to select the fiscal year for the Disbursement request application voucher, it should be open for the financial transactions.
Expending Agency	Expanding agency id, it holds the details of the spending agency. User can enter manually or select it using the lookup button.
Project External Financing	A unique identifier that identifies a Project with external financing.
Debt Instrument	Instrument the EVs area related to.
Voucher Date	The system automatically fetches the system current date.
Tranche	The tranche of the related instrument. User has to enter the details.
Currency	The default value is the country's domestic currency. The user can change it.
Total Domestic Amount	The total expense voucher details amount Domestic.
Total Foreign Amount	The total expense voucher details amount foreign.
Email Comments	Additional comments to be sent via email to the Donor.
Created By	The system automatically fetches the user details who has created the Disbursement Request Application Voucher.
Created Date	The system fetches the current system date.
Approved By	The user ID of the approver, it is automatically fetched by the system when the voucher gets approved.
Approved Date	The current system date when the voucher gets approved.
Disbursement Request Application Details Tab	Details of Expense Vouchers related to the Disbursement Request Voucher.
Attachments	This allows the user to attach the document for the Disbursement Request Application Voucher.

Attachment

Overview

This tab allows the user to attach the document for the Disbursement Request Application Voucher.

Attachment Screen and Tabs

Fields	Descriptions
ID	The unique identification code for the attachment.
Attachment Classification	The user selects the document type from the drop-down list.
Title	Title for the attachment.
Description	Description of the attachment.
Attachment	This feature allows the user to attach the file from the system.
Date Time	It fetches the system current date and time.
Date	The user can enter the date using the calendar feature.
User	System fetches the user details.

Disbursement Request Application Details

Overview

It records the expense voucher details which is related to a disbursement request expenditure done by spending agency. User selects the expense voucher which is linked to DR voucher.

Disbursment Request Application Details Screen and Tab

Field	Description
Expense Voucher	The expense voucher code user needs to enter. The user can select it using the lookup feature.

Disbursement Request Voucher

Overview

This entity contains the list of Disbursement Request Voucher, these are the documents containing the registration and control of the management of project with external financing. And linkage to budgetary expenses and accounting documents.

Navigation

Expenditures ► Project External Financing ► Disbursement Request Voucher

Disbursement Request Voucher Screen Fields

Fields	Descriptions
Id	Unique ID that identifies a Disbursement Request Voucher.
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Fiscal Year	Fiscal Year of the Disbursement Request Voucher.
Fiscal Period	Fiscal Period of the voucher, Default current period
Institution	Unique identifier. Manually entered by the user. Or automatically assigned by the system according to parameter ‘Automatic Institution Unit ID’.
Project External Financing	Unique identifier that identifies a Project with external financing.
Agreement Project	Unique identifier that identifies an Agreement of project.
Disbursement Type	Unique identifier of Disbursement Type for Project with External Financing associated with Disbursement Request Voucher. Only one Disbursement Type can be linked.
Disbursement Request Voucher Date	Default current system date and time. Populated automatically by the system at creation time of the record.
Language	Country specific language
Disbursement Request Voucher Name	Voucher description, describes the Disbursement Request.
Date	By default, is Null, but can be manually entered by the user
Reference Number	Reference Number. Manually entered by the user.
Disbursement Request Date	Date and time Request of disbursement. Manually entered by the user
Item Code Financial Organism	System will automatically display the Elements to definition in the attribute “Item code financial organism” the entity Agreement Project
Is First Disbursement	Manually entered by the user. Value default False
Is Forwarded	Indicates the forwarded. Manually entered by the user. if True, was forwarded to higher level.
Is Submitted	Indicates the submitted. Manually entered by the user If True, was submitted to higher level.
Is Received ORG	Indicates the received by ORG. Manually entered by the user. If True, was received by ORG to higher level.
Received Date ORG	Date and time of received by ORG to higher level. Automatically populated by the system in time of received by ORG, but the user can modified.
Submitted Date	Date and time of Submitted. Automatically populated by the system in time of submit, but the user can modified
Requested Date	Date and time of Requested.
Real Account	Real Monetary Account of Project with External Financing associated with Disbursement Request Voucher.
Scriptural Account	Scriptural Monetary Account of Project with External Financing associated with Disbursement Request Voucher.
Currency
Exchange Rate	Exchange rate, of the Agreement Currency
Total Amount Requested(Domestic)	Displays the “Total Domestic Amount Requested” of all Disbursement Expense Details “attribute Domestic Requested mount”.
Total Amount Requested(Foreign)	Displays the “Total Foreign Amount Requested” of all Disbursement Expense Details “attribute Foreign Requested Amount”.
Total Amount Submitted(Domestic)	Displays the “Total Domestic Amount Submitted” of all Disbursement Expense Details “attribute Domestic Submitted mount”
Total Amount Submitted(Foreign)	Field Calculated/Updated, Display Only” displays the “Total Foreign Amount Submitted” of all Disbursement Expense Details“ attribute Foreign Submitted Amount”
Total Amount Disbursed(Domestic)	Field Calculated/Updated, Display Only” displays the “Total Domestic Amount Disbursed” of all Disbursement Expense Details “attribute Domestic Disbursed Amount”
Total Amount Disbursed(Foreign)	“Field Calculated/Updated, Display Only” displays the “Total Foreign Amount Disbursed” of all Disbursement Expense Details “attribute Foreign Disbursed Amount”
Beneficiary	Beneficiary Name associated with Disbursement Request Voucher.
Financial Institution Intermediary Name	Intermediary Financial Institution Name associated with Disbursement Request Voucher.
Financial Institution Depository Name	Depositary Financial Institution Name associated with Disbursement Request Voucher.
Created By	User who created the Disbursement Request Voucher. Populated automatically by the system.
Creation Date	Date and time of creation the Disbursement Request Voucher. Default current system date and time.
Approved By	User who approved the Disbursement Request Voucher. Populated automatically by the system, when the document is approved.
Approved Date	Date and time in which the Disbursement Request Voucher document turns to ‘Approved’ Status. Default current system date and time.

Disbursement Expense Details

Overview

This entity contains the list of Disbursement Expense Details that must be disbursed.

Disbursement Expense Details Tab Screen Fields

Fields	Descriptions
Expense Voucher	Expense Voucher Number corresponding to Expense Voucher.
Submitted Amount Dc	Submitted Amount corresponding to Disbursement Requested Voucher when Currency is Domestic.
Submitted Amount Fc	Submitted Amount corresponding to Disbursement Requested Voucher when Currency is not Domestic.
Disbursed Amount Dc	Disbursed Amount corresponding to Disbursement Requested Voucher when Currency is Domestic.
Disbursed Amount Fc	Disbursed Amount corresponding to Disbursement Requested Voucher when Currency is not Domestic.

Multiyear Financial Plan

Overview

This entity contains the list of “Multiyear financial plan” for Projects with external financing.

Navigation

Expenditures ► Project External Financing ► Multiyear Financial Plan

Multiyear Financial Plan Screen Fields

Fields	Descriptions
Id	Unique ID that identifies a Multiyear financial plan.
Fiscal Year	Fiscal Year Default current FY
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Institution	Name of Institution. System will automatically display the Institution Code, based on the attribute "Institution Name" from Institution entity.
Project ID	Unique identifier that identifies a Project with external financing. Only one Project External Financing can be linked.
Plan Date	Default current system date and time. Populated automatically by the system at creation time of the record.
Type	Allows to select type from dropdown list
Domestic Project Amount	Calculated field, Display. Only Shows Total Domestic Amount for the Multiyear financial plan,
Domestic Counterpart Project Amount	Shows Total Domestic Counterpart Amount for the whole Plan,
Total Domestic Project Amount	Calculated field, Display only
Created By	User who created the Project with External Financing.
Created Date	Date and time of creation the Plan Project with External Financing.
Approved By	User who approved the Plan Project with External Financing. Populated automatically by the system, when the document is approved.
Approved Date	Date and time in which the Plan Project with External Financing document turns to ‘Approved’ Status

Multiyear Financial Plan Details

Overview

This entity contains the list of Multiyear financial plan Details for Projects with external financing.

Multiyear Financial Plan Details Tab Screen Fields

Fields	Descriptions
Sequence Number	Unique ID that identifies the Multiyear financial plan detail.
Fiscal Year	Fiscal Year of the Multiyear financial plan details. Default current Fiscal Year where ‘Current Fiscal Year Budget Execution’ is True. User can modify the year
Project Current Account	Allows to select project current account from search functionality
Agreement Currency	Agreement currency of Line Plan.
Agreement Amount	Assigned Agreement Amount of Project Plan.
Domestic Amount	Domestic currency of Line Plan.

Nicaragua Reports

Reconciliation Of Bank Resource Report

Overview

The purpose is to list information related to agreement and disbursement request.

Navigation

Expenditures ► Project External Financing ► Nicaragua Reports ► Reconciliation Of Bank Resource Report

Reconciliation Of Bank Resource Report Screen Fields

Fields	Descriptions
Fiscal Year	Current Fiscal Year
Disbursement Request Voucher	Select the disbursement request voucher from search functionality.
Comment	Any comment defined by the user in the generation screen of the report

Status Of Project Execution

Overview

Control report to determine the execution status of each investment project at the level of expenditure categories, in national currency and currency of origin, by each funding agency and by national counterpart funds. Summarized by each source of financing, by each funding agency, indicating the data of the current budget, cumulative execution by categories of investment and available balances.

Navigation

Expenditures ► Project External Financing ► Nicaragua Reports ► Status Of Project Execution

Status Of Project Execution Screen Fields

Fields	Descriptions
Fiscal Year	Current Fiscal Year
Project Structure	If the user does not define any filters in the text, 'None' will appear. There is a drop-down list for selecting multiple filters (Component, Sub-Component, Development Action).
Currency	Display only the currencies defined for Nicaragua. (Ex: The filter should have the values: Cordoba, Dollars, Euros).
Print Amount	Allow the report to be filtered by Cordobas / thousands / millions. Based on the criteria selected by the user in this parameter, apply these criteria to display the amounts in the columns of the report.
Monetary Account	Must be selected by the user, otherwise display all accounts.
Entity OCE/OEP	It must be selected by the user, otherwise it presents all the entities.
Financial Organism	Display the name of all the Financial Organisms. Must be selected by the user, otherwise display all data
Source	Display the name of all the Sources. Must be required by the user, otherwise show all sources
Specific Source	Display the name of all the Specific Sources. Must be required by the user, otherwise show all sources
Number Of Agreement	Must be required by the user, otherwise show all agreements
Project	Must be required by the user, otherwise show all projects.
Comment	Any comment defined by the user in the generation screen of the report

Project current account

Overview

This entity contains the Current Account for Projects with external financing.

Navigation

Expenditures ► Project External Financing ► Project Current Account

Project current account Screen Fields

Fields	Descriptions
Id	Unique identifier that identifies a Project current account.
Institution	Id of the Institution code
Project ID	Unique identifier that identifies an ID of project.
Agreement ID	Unique identifier that identifies an Agreement of project.
Project Structure Code	Unique identifier that identifies a project structure code.
Expense Category Code	Unique identifier that identifies a Expense category code.
Counterpart	Default value false
Initial Assigned Amount	Default value zero
Reallocations Amount	Default value zero
Executed Amount Obligation	Default value zero
Executed Amount EV	Default value zero
Available Amount	Automatically calculated by the system
Initial Assigned Amount Agreement	Default value zero Read-only
Reallocations Amount Agreement	Default value zero Read-only
Executed Amount Obligation Agreement	Default value zero Read-only
Executed Amount EV Agreement	Default value zero Read-only
Available Amount Agreement	Automatically calculated by the system

Reallocation Voucher

Overview

This entity contains the list of Reallocation for Projects with external financing.

Navigation

Expenditures ► Project External Financing ► Reallocation Voucher

Reallocation Voucher Screen Fields

Fields	Descriptions
Code	Unique ID that identifies a Reallocation Voucher. Consecutive unique number automatically generated by the system.
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Voucher Type	Allows to select voucher type from dropdown list
Fiscal Year	Fiscal Year of the Disbursement Request Voucher.
Fiscal Period	Fiscal Period of the voucher, Default current period
Institution	Name of Institution. System will automatically display the Project Structure Code, based on the attribute "Institution Name" from Institution entity
Project External Financing	Unique identifier that identifies a Project with external financing. Only one Project External Financing can be linked.
Voucher Date	Default current system date and time. Populated automatically by the system at creation time of the record.
Document Type	Unique code that identifies the document type
Supporting Document Number	No. document that supports the transaction
Legal Provision	Number supporting legal of the reallocation
Legal Provision Date	Date on which passed the legal provision
Project Amount Domestic	Shows Total Domestic Amount for the whole Reallocation
Counterpart Project Amount Domestic	Shows Total Domestic Amount for the whole Reallocation
Total Project Amount Domestic	Calculated field, Display only. Total Domestic Project Amount” = “Domestic Project Amount” + “Domestic Counterpart Project Amount”
Created By	User who created the Project with External Financing. Populated automatically by the system.
Created Date	Date and time of creation the Project with External Financing. Default current system date and time.
Approved By	User who approved the Project with External Financing. Populated automatically by the system, when the document is approved.
Approved Date	Date and time in which the Project with External Financing document turns to ‘Approved’ Status. Default current system date and time. Populated automatically by the system in time of approved for registration.

Reallocation Voucher Details

Overview

This entity contains the list of Reallocation Details for Projects with external financing.

Reallocation Voucher Details Tab Screen Fields

Fields	Descriptions
Agreement Project	System will automatically display the Elements to definition in the Parameter where Concept Id is equal System string Parameter " Agreement"
Agreement Exchange Rate	Exchange rate, Domestic Currency of Project with external financing.
Project Structure Element	Name of Project Structure.
Expense Category Element	Name of Expense Category.
Is counter Part	It indicates whether the amount corresponds to funds domestic or counterpart.
Agreement Amount	Assigned Agreement Amount of Project with external financing.
Domestic Amount	Assigned Domestic Amount of Reallocation.

Support Entities

Disbursement Type

Overview

This entity contains the list of Disbursement type for Projects with external financing.

Navigation

Expenditures ► Project External Financing ► Support Entities ► Disbursement Type

Disbursement Type Screen Fields

Fields	Descriptions
Id	Unique ID that identifies the Disbursement type.
Language	Country specific language
Name	Short name of disbursement type. Manually entered by the user.
Description	Name or description of disbursement type. Manually entered by the user.
Active	To indicate if the Disbursement Type is Active or Restrictive.

Project External Financing

Overview

This entity contains the list of Project with External Financing which are opening management.

Navigation

Expenditures ► Project External Financing ► Support Entities ► Project External Financing

Project External Financing Screen Fields

Fields	Descriptions
Id	Unique ID that identifies the Project External Financing
Fiscal Year	Fiscal Year Default current FY
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Institution	System will automatically display the Project Structure Code, based on the attribute "Institution Name" from Institution entity.
Element	System will automatically display the Elements
Project Status	Basic Stages are: ’In process’, ’Execution’, ‘Finalized’, ‘Suspended’ Default = ‘In Process’
Opening Date	Opening date of Project with external financing. Manually entered by the user.
Closing Date	Closing date of Project with external financing.
Account Closing Date	Accounting Closing date of Project with external financing. Manually entered by the user. Default is Null.
Eligibility Date	Eligibility date of Project with external financing. Manually entered by the user. Default is Null.
Last Disbursement Date	Updated date of last disbursement for Project with external financing. Attribute Read Only. Default is Null.
Language	Country specific language
Name	Short name of Project with external financing according to their characteristics. Manually entered by the user.
Description	Full name of Project with external financing according to their characteristics.
Analytics Description	Analytics name of Project with external financing according to their characteristics.
Loan Condition	Loan conditions of Project with external financing.
Authorized No	Authorized No. of Project with external financing.
Project Manager	Project Manager of Project with external financing.
Domestic Project Amount	Shows Total Domestic Amount for the whole agreements,
Disbursement Project Domestic Amount	Shows the total amount of the sum of "Disbursement Domestic Amount" attribute of the entity Agreement Project for all agreements related to Project ID.
Domestic Counterpart Project Amount	Shows Total Domestic Amount for the whole agreements, the attribute “Domestic Amount” of the entity Agreement Project where the attribute “Counterpart” = True
Total Domestic Project Amount	Total Domestic Project Amount” = “Domestic Project Amount” + “Domestic Counterpart Project Amount”
Snip Code	Code of project, allocated in the SNIP (National Public Investment System) for Project with external financing.
Created By	User who created the Project with External Financing.
Creation Date	Date and time of creation the Project with External Financing.
Approved By	User who approved the Project with External Financing.
Approved Date	Date and time in which the Project with External Financing document turns to ‘Approved’ Status. Default current system date and time.

Agreement Project

Overview

List of one to many Agreements assigned to this Project with External Financing.

Agreement Project Tab Screen Fields

Fields	Descriptions
Correlative	Unique identifier that identifies a Agreement. It's assigned automatically by application. Attribute read only. Correlative Number
Sigade Code	Code of loan, allocated in the SIGADE (Management System and Debt Analysis) for Project with external financing. Manually entered by the user.
Agreement No	Code of Agreement. Manually entered by the user.
Is Counter Part	It indicates whether the amount corresponds to funds domestic or counterpart. Default value = false
Agreement Currency	Agreement currency of Project with external financing. Selection by the user manually.
Agreement Exchange Rate	Exchange rate, of the Agreement Currency. Read-only if the currency is Local then Exchange Rate = 1
Agreement Amount	Agreement Amount of Project with external financing.
Amount (Domestic)	Agreement Currency is Foreign then it will be read only auto calculated, if the currency is Local then its manually entered
Disbursement Foreign Amount	Automatically calculate and will be populated by the Revenues module
Disbursement Domestic Amount	Automatically calculate and will be populated when an Invoice Document related to "Agreement No" is Approved.
Country	Country director of the agency
Intermediary Bank	Intermediary bank of Project with external financing. Selection by the user manually. drop down
Financial Organism	System will automatically display the Elements to definition in the Parameter where Concept Id is equal System String Parameter “Financial Organism"
Specified Source	System will automatically display the Elements to definition in the Parameter where Concept Id is equal System String Parameter “Financing source"
Financing Source	System will automatically display the Elements to definition in the Parameter where Concept Id is equal System String Parameter “Specified source"
Treasury Bank Account	Unique identifier of Bank Account Number associated with one Treasury Bank, Agreement Account.
Special Account Bcn	Unique identifier of Bank Account Number associated with one Treasury Bank, Special Account in BCN (Central Bank of Nicaragua).
Language	Country specific language
Abbreviation	Abbreviation or Short name of the Agreement.
Description	Full name of the Agreement.

Line Project

Overview

This entity contains the list of the Project Structure and Expense category, with amounts allocated.

Line Project Tab Screen Fields

Fields	Descriptions
Correlative	Unique identifier that identifies a Line of Project with external financing.
Agreement Amount	Assigned Agreement Amount of Project with external financing.
Amount (Domestic)	Assigned Domestic Amount of Project with external financing for the Line item
Project Structure	System will automatically display the Elements to definition in the Parameter where Concept Id is equal System String Parameter “Project Structure"
Project Structure Name	Name of Project Structure. System will automatically display the Project Structure Name, based on the attribute "Project Structure Code" from Element entity.
Expense Category	System will automatically display the Elements to definition in the Parameter where Concept Id is equal System String Parameter “CATEGORY_EXPENSE"
Expense Category Name	Name of Expense Category. System will automatically display the Expense Category Name, based on the attribute "Expense Category Code" from Element entity.

Reports

Expense Voucher List By Voucher# Report

Overview

This report essentially serves as a log of all expense vouchers (Eexpense Vouchers and Expense Vouchers related to Purchase Orders) within a specified numerical range that have been posted over a given period of time. This report provides total expense vouchers for each period and grand total for all periods being specified.

Navigation

Expenditures ► Reports ► Expense Voucher list by Voucher # Report

Expense Voucher List by Voucher # Report Screen Fields

Fields	Descriptions
Fiscal Year	This field contains the Financial Year for which report will be generated
Fiscal Period From	Beginning limit for the period covered in the report.
Fiscal Period To	End limit for the period covered in the report.
Work Flow Status	Users can select any options from available six options for generate the report. Options are Approved Request, Approved, Cancelled, Created, Rejected and Template.
Posting Ststus	Filter option for status of the transactions in the system. Options are Saved and Temp Saved.
Source	The source of the expense voucher is mentioned in this field to generate the report. Available options are Temp and Temp Saved.
Type	The type of voucher to be displayed in report, either ‘Against a PO’, ‘Regular Expense’, or ‘Both’.
Recurring EVs	If checked indicates that the expense vouchers are recurring. Only recurring EV will displayed in the report.
From Date	Beginning limit of the posting date for the expense vouchers covered in the report.
To Date	End limit of the posting date for the expense vouchers covered in the report.
Coding Block	The Coding Block for the Expense Voucher List by Voucher # Report. Users can mention specific coding block for generate specific coding block wise report.
Coding Block Description	A description of the coding block. This section is automatically generated and defines each segment in the coding block with regards to what group it represents in the chart of accounts.
Financial Institution	This field indicates the Financial Institution for generate Expense Voucher List by Voucher report.
Vendor	Users can look up and select a vendor as filter criteria for the Expense Voucher List by Voucher Report.
Voucher Accounting Office	This field indicates the Accounting Office for generate report. Users can selete the institution which is used as accounting office also.
Payment Mode	Users can look up Payment Mode here to generated payment mode wise report.
Payment Location	This field indicates the Payment Location to generate specific payment location wise report.
Treasury Bank Account	Users can look up Treasury Bank Account here to generated specific Treasury Bank Account wise report.

Laos Reports

Approved PV Batch Report

Navigation

Expenditures ► Reports ► Laos Reports ► Approved PV Batch Report

Approved PV Batch Report Screen Fields

Fields	Description
Fiscal Year	Default Value is Current Fiscal Year
Batch Date	Default value is Current Date, Expense Voucher Batch Generation matches with the batch Date
Batch Number	Drop down, display the List of batch Number matches with the batch date
Accounting Office	Institution Lookup. Logged User, Employee institution as a default
Comment	Allows to write a comment on this report

Laos Accounts Payable Report

Navigation

Expenditures ► Reports ► Laos Reports ► Laos Accounts Payable Report

Laos Accounts Payable Report Screen Fields

Fields	Description
Report Type	Allows to select the report type from the dropdown list
Fiscal Year	Default Current Fiscal Year.
Currency	Default blank, if its selected will get all the EV with selected currency
Payment Type	Allows to select the payment type from the dropdown list
GL Account Code	Display the drop down list of all the distinct object element code - description in the coding block of the OffsetCode table those matched in the Concept Offset Code Mapping table
Is Group By GL Account	Default value is TRUE
Vendor	Allows to select the vendor from the lookup field
Organization	Allows to select the organization from the lookup field
Treasury Bank Account	Allows to select the Bank Account from the lookup field
Include Vouchers On Hold	Default value if TRUE.
Include Payment Suspended	Default value is FALSE
Comment	Allows user to write a comment on this

Line Ministry Batch Report

Navigation

Expenditures ► Reports ► Laos Reports ► Line Ministry Batch Report

Line Ministry Batch Report Screen Fields

Fields	Description
Fiscal Year	Default Value is Current Fiscal Year
Batch Date	Default value is Current Date, Expense Voucher Batch Generation matches with the batch Date
Batch Number	Drop down, display the List of batch Number matches with the batch date
Institution	Allows to select Institution from lookup field
Comment	Allows to write a comment on this report

Progress Report Of Payments Against Annual Budget Report

Navigation

Expenditures ► Reports ► Laos Reports ► Progress Report Of Payments Against Annual Budget Report

Progress Report Of Payments Against Annual Budget Report Screen Fields

Fields	Description
Fiscal Year	Default Value is Current Fiscal Year
PV Workflow Stage	The stages in the Workflow process will have the custom key value as 1. Line ministry Approval (LM_APPROVAL) 2. Received Treasury (RECEIVED_TR) 3. Approved Treasury (APPROVED_TR), 4. Sent For Payment (SENT_FOR _PAYMENT) 5. Paid (PAID))
Is Paid	Tristate checkbox if the user selects True will displays the PAID EV's, if selects False then will displays the NOT_PAID EV's if the user selects empty then will be shown both the EV's
Comment	Allows to write a comment
Workflow Stage Date	From Date: And To Date (default is current date the user can't change the to date)
Hierarchy Rollups Coa Elements	Selection of segment and concept as per Hierarchical COA option Group by.

Progress Report Of Payments By PV Numbers Report

Overview

The purpose of this report is to generate information regarding Payment Vouchers on the basis of Payment Voucher Number and their detailed information on progress status.

Navigation

Expenditures ► Reports ► Laos Report ► Progress Report of Payments by PV Number Report.

Progress Report of Payments by PV Number Report Screen Fields

Fields	Description
Fiscal Year	Fiscal Year to which the Payment Voucher relates to be selected as filter criteria.
Expense Voucher	Expense Voucher to which the Payment Voucher relates to be selected from the lookup button.
Vendor	Code of the vendor to whom the payment is to be made.
PV Workflow Stage	Stage of the Payment Voucher for which information is to be generated.
EV Paid Status	Whether report is to be generated for all expense vouchers or partially paid or not paid ones, is to be filtered in this field.
Comment	Comment on the report is made in this field.
EV Workflow Execution Step Date	Allows to select From date and To date to generate the report for specific dates.

Progress Report of Payments Against Budgets and Cash Allocation.

Overview

The purpose of this report is to generate detailed information regarding Payment Vouchers with respect to Planned Budget and Cash Allocation for a particular period.

Navigation

Expenditures ► Reports ► Laos Report ► Progress Report of Payments against Budgets and Cash Allocation.

Progress Report of Payments against Budgets and Cash Allocation Screen Fields

Fields	Description
Fiscal Year	Fiscal Year to which the Payment Voucher relates to be selected as filter criteria.
PV Workflow Stage	Stage of the Payment Voucher for which information is to be generated. Status of Payment Voucher Workflow may be: Line Ministry Approved; Approved by Head of Expenditure LM; Approved for Payment and Received in Treasury.
Is Paid	Whether the Payment Voucher has been paid, is mentioned in this field.
As At Workflow Stage Date	Current Date is shown by the system. It refers to end date up to which the information is to be shown in the report.
Comment	Comment on the report.
Coding Block Filter Type	Information for the report is filtered on the basis on Coding Block which may be: Coding Block, Coding Block Expression Filter and Hierarchical Coding Block Element.

Tracking List Of Document Verifications Report

Navigation

Expenditures ► Reports ► Laos Reports ► Tracking List Of Document Verifications Report

Tracking List Of Document Verifications Report Screen Fields

Fields	Description
Fiscal Year	Default Value is Current Fiscal Year
Batch Date	Default value is current date
Batch Number	Display drop down list of the EV batch number for the selected batch date
Comment	Allows to write a comment on this report

Liberia Reports

Daily Expense Voucher Report

Overview

This report essentially serves as a log of all expense vouchers (EVs), Paid and Unpaid including Cheque Number and Number of days in Process for a specified date.

Navigation

Expenditures ► Reports ► Liberia Report ► Daily Expense Voucher Report

Daily Expense Voucher Report Screen Fields

Fields	Description
Ministry & Agency	Institution of Ministry & Agency to be selected from lookup button as filtering criteria.
Fiscal Year	Fiscal Year to which the Expense Voucher relates is to be selected from dropdown box
Paid Status	Whether the Expense Voucher has been paid in full or partially or not at all paid, is mentioned in this field as filtering criteria.
Posting Status: From Date	Starting date of posting status from which date the data for report is filtered.
Posting Status: To Date	End date of posting status up to which date the data for report is filtered.

Nicaragua Reports

Budget Balance of Revenue and Expenses Report

Overview

Generic report of Budget Balance of Revenue and Expenses Report.

Navigation

Expenditures ► Reports ► Nicaragua Reports ► Budget Balance of Revenue and Expenses Report

Budget Balance of Revenue and Expenses Report Screen Fields

Fields	Description
Account Plan Group - Income	Allows to select Income from the drop down list.
Account Plan Group - Expense	Allows to select Expense from the drop down list.
Print Amount	Allows to select Amount from the drop down list.
Fiscal Year	Current FY with is open for Execution equal to TRUE
Fiscal Period From	Fiscal Period with status is OPEN in list.
Fiscal Period To	Fiscal Period with status is OPEN in list.
Comment	Optional Parameter

Budget Control Actuals Per Financing Source Report

Overview

Generic report of expenditure execution, with financing source

Navigation

Expenditures ► Reports ► Nicaragua Reports ► Budget Control Actuals Per Financing Source Report

Budget Control Actuals Per Financing Source Report Screen Fields

Fields	Descriptions
Budget Control Type	Budget Control Type selected by the User. Do not allow multi selection.
Fiscal Year	User selects Fiscal Year. This parameter is mandatory and display only, since report shows Year To Date allotment details.
Fiscal Period	Mandatory and display only, since report shows Period To Date allotment details.
Currency	Selection of Currency to show the data.
Concept	Allows to select concept from dropdown list
Comment	Optional. This will be filled up after the report is printed.

Budget Control Current Vrs Obligations Report

Overview

Generic report of expenditure execution, Current vs Commitments and Obligations.

Navigation

Expenditures ► Reports ► Nicaragua Reports ► Budget Control Current Vrs Obligations Report

Budget Control Current Vrs Obligations Report Screen Fields

Fields	Descriptions
Budget Control Type	Budget Control Type selected by the User. Do not allow multi selection.
Fiscal Year	User selects Fiscal Year. This parameter is mandatory and display only, since report shows Year To Date allotment details.
Fiscal Period	Mandatory and display only, since report shows Period To Date allotment details.
Currency	Selection of Currency to show the data.
Concept	Allows to select concept from dropdown list
Comment	Optional. This will be filled up after the report is printed.

Budget Control Outstanding Amounts And Ratios Report

Overview

Generic report of expenditure execution, amounts and ratios.

Navigation

Expenditures ► Reports ► Nicaragua Reports ► Budget Control Outstanding Amounts And Ratios Report

Budget Control Outstanding Amounts And Ratios Report Screen Fields

Fields	Descriptions
Budget Control Type	Budget Control Type selected by the User. Do not allow multi selection.
Fiscal Year	User selects Fiscal Year. This parameter is mandatory and display only, since report shows Year To Date allotment details.
Fiscal Period	Mandatory and display only, since report shows Period To Date allotment details.
Currency	Selection of Currency to show the data.
Comment	Optional. This will be filled up after the report is printed.

Budget Control Outstanding Amounts Report

Overview

Generic report of expenditure execution.

Navigation

Expenditures ► Reports ► Nicaragua Reports ► Budget Control Outstanding Amounts Report

Budget Control Outstanding Amounts Report Screen Fields

Fields	Descriptions
Budget Control Type	Budget Control Type selected by the User. Do not allow multi selection.
Fiscal Year	User selects Fiscal Year. This parameter is mandatory and display only, since report shows Year To Date allotment details.
Fiscal Period	Mandatory and display only, since report shows Period To Date allotment details.
Currency	Selection of Currency to show the data.
Concept	Allows to select concept from dropdown list
Comment	Optional. This will be filled up after the report is printed.

Budget Control and Actuals by Economic Clasification Definition E Report

Overview

This reports allows users to analyze, by economic classification type, the entire financial position of the government or an institution, up to a certain fiscal period. If no period is selected the entire fiscal year is taken into consideration.

Navigation

Expenditures ► Reports ► Nicaragua Reports ► Budget Control and Actuals by Economic Clasification Definition E Report

Budget Control and Actuals by Economic Clasification Definition E Report Screen Fields

Fields	Descriptions
Budget Control Type	Dropdown to select Budget Control Type filter for this report.
Fiscal Year	Dropdown to select Fiscal Year filter for this report.
Fiscal Period Initial	Dropdown select Initial Fiscal Period filter for this report.
Fiscal Period End	Dropdown select End Fiscal Period filter for this report.
Comment	Any comment to add in the output report.

Budget Control and Actuals by Economic Clasification Report

Overview

Generic report of expenditure execution, with Economic classification.

Navigation

Expenditures ► Reports ► Nicaragua Reports ► Budget Control and Actuals by Economic Clasification Report

Budget Control and Actuals by Economic Clasification Report Screen Fields

Fields	Descriptions
Budget Control Type	Budget Control Type selected by the User. Do not allow multi selection.
Fiscal Year	User selects Fiscal Year. This parameter is mandatory and display only, since report shows Year To Date allotment details.
Fiscal Period	Mandatory and display only, since report shows Period To Date allotment details.
Comment	Optional. This will be filled up after the report is printed.

Consolidated Statement of Revenues and Expenditures Report

Overview

This report shows a Consolidated Statement of Revenues and Expenditures Report () for the Current Fiscal Year, based on the selected Fiscal Year and Budgetary Execution Group, and the Specified Financial Coding Block Grouping information.

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Expenditures ► Reports ► Nicaragua Reports ► Consolidated Statement of Revenues and Expenditures Report

Consolidated Statement of Revenues and Expenditures Report Screen Fields

Fields	Descriptions
Fiscal Year	User selects Fiscal Year. This parameter is mandatory and display only, since report shows Year To Date allotment details.
Fiscal Period	List of values. User selects the Fiscal Period. This parameter is mandatory and it shows by default the current fiscal period.
Comment	Optional. This will be filled up after the report is printed.
Hierarchy Rollups Coa Elements	Allow the user to group and filter by any concept and range of elements belonging to the group of the Budget Control Type

Quarter Execution Nicaragua Reports

Budget Control Outstanding Amounts Quarter

Overview

Generic report of expenditure execution Quarter.

Navigation

Expenditures ► Reports ► Nicaragua Reports ►Quarter Execution Nicaragua Reports ► Budget Control Outstanding Amounts Quarter

Budget Control Outstanding Amounts Quarter Report Screen Fields

Fields	Descriptions
Budget Control Type	Dropdown to select Budget Control Type as filter criteria for this report.
Fiscal Year	Dropdown to select Fiscal Year as filter criteria for this report.
Fiscal Period Initial	Dropdown select Initial Fiscal Period as filter criteria for this report.
Fiscal Period End	Dropdown select End Fiscal Period as filter criteria for this report.
Currency	Dropdown select Currency as filter criteria for this report
Concept	Dropdown select Concept as filter criteria for this report
Comment	Any comment to add in the output report.

Budget Control Outstanding Amounts and ratios Quarter Report

Overview

Generic report of expenditure execution, amounts and ratios by Quarter.

Navigation

Expenditures ► Reports ► Nicaragua Reports ► Budget Control and Actuals by Economic Clasification Report

Budget Control Outstanding Amounts and ratios Quarter Report Screen Fields

Fields	Descriptions
Budget Control Type	Dropdown to select Budget Control Type as filter criteria for this report.
Fiscal Year	Dropdown to select Fiscal Year as filter criteria for this report.
Fiscal Period Initial	Dropdown select Initial Fiscal Period as filter criteria for this report.
Fiscal Period End	Dropdown select End Fiscal Period as filter criteria for this report.
Currency	Dropdown select Currency as filter criteria for this report
Comment	Any comment to add in the output report.

Revenues Budget Per Item And Collecting Unit Actuals Report / Presupuesto de Ingresos por Rubro Unidad Recaudadora

Overview

The Revenues Budget Per Item And Collecting Unit Actuals Report shows the amounts of revenue for each Collection Unit.

A screenshot of the Revenues Budget Per Item And Collecting Unit Actual Report/Presupuesto de Ingresos por Rubro Unidad Recaudadora is available here. Image is shown as reference material; position and names for labels, fields, and buttons are subject to the parameter, rendering control configuration and installed the revision.

Users access the report from within the menu through this navigation path: Expenditures ► Reports ► Nicaragua Reports ► Presupuesto de Ingresos por Rubro Unidad Recaudadora.

Filters

The following table lists and describes all filter for the Revenues Budget Per Item And Collecting Unit Actual Report, in their default order. Note that some filters depend on system parameters and rendering control to be visible and/or editable to users. Filter names are subject to change through language label configuration.

Field	Description
Print Amount	The field allows users to choose how the amount is going to be displayed in the report.
Execution CoA Group	It refers to the CoA Groups for the report.
Fiscal Year	It refers to the fiscal year for the report.
Fiscal Period From	This field allows users to define from which fiscal period the report is to be generated.
Fiscal Period To	This field allows users to define till which fiscal period the report is to be generated.
Comment	This field allows users to give any custom comment to the report.
Coding Block Filter Type	This field allows users to select a coding block filter type for hierarchy rollups coding block element for the report.
Coding Block	The field is visible only when coding block filter type is coding block. It allows choosing the coding block of the report.
Segment	It refers to the segments of the chart fo accounts.
Concept	It refers to the concept of the selected segments of the chart fo accounts.

Visible Fields

A sample of the Revenues Budget Per Item And Collecting Unit Actuals Report output is available here. The following table lists and describes all visible fields for the Revenues Budget Per Item And Collecting Unit Actuals Report, in their default order. Note that some fields depend on system parameters and rendering control configuration to be visible and/or editable by users. Field names are subject to change through language label configuration.

Field	Description
Concept	This column shows description of CoA Elements of the corresponding elements of each row.
Collecting Unit (Revenues)	This column shows the amounts for the related selected report filters.
Collecting Unit (Customs Services)	This column shows the amounts for the related selected report filters.
Collecting Unit (Treasury)	This column shows the amounts for the related selected report filters.
Total Income	This is a calculated amount column, shows total amount.

Buttons

The following table describes actions associated to the depicted button image. Note that some images are associated with several buttons, used for more than one purpose within the Revenues Budget Per Item And Collecting Unit Actuals Report.

Button Image	Description
	This button allows users to generate the report as PDF.
	This button allows users to generate the report as MS Excel.
	This button allows users to generate the report as MS Excel (XLSX format).
	This button allows users to generate the report as RTF.
	This button allows users to generate the report as MS Word.
	This button allows users to generate the report in ODT format.
	This button allows users to generate the report in ODS format.

Statement of Accumulated Investments by Expense Category Report

Overview

The purpose is to Investments by Expense Category.

Navigation

Expenditures ► Reports ► Nicaragua Reports ► Statement of Accumulated Investments by Expense Category Report

Statement of Accumulated Investments by Expense Category Report Screen Fields

Fields	Descriptions
Fiscal Year	User selects Fiscal Year. This parameter is mandatory and display only, since report shows Year To Date allotment details.
Institution	Non-Mandatory. User can select a single value
Agency	Non-Mandatory. User can select a single value
Expense Category	Non-Mandatory. User can select a single value
Comment	Optional. This will be filled up after the report is printed.

Status Of Cash Flow Report

Overview

Financial control report detailing the cash flow statement for each funding agency, by agreement / project.

Navigation

Expenditures ► Reports ► Nicaragua Reports ► Status Of Cash Flow Report

Status Of Cash Flow Report Screen Fields

Fields	Descriptions
Fiscal Year	User selects Fiscal Year. This parameter is mandatory and display only, since report shows Year To Date allotment details.
Fiscal Period	Current Period. User types Period. This parameter is mandatory.
Institution	Optional. If left blank, all OCE/OEP institutions are taking into consideration. User can only select valid OCE/OEP institutions.
Comment	Optional. This will be filled up after the report is printed.

Philippines Reports

Alphabetical List Of Taxes Withheld From Suppliers Report

Overview

The Agency and Operating Unit prepare this report on each month and send this to BIR and COA to show the tax deduction based on the each each business class.

Navigation

Expenditures ► Reports ► Philippines Reports ► Alphabetical List Of Taxes Withheld From Suppliers Report

Alphabetical List Of Taxes Withheld From Suppliers Report Screen Fields

Fields	Descriptions
Fiscal Year	By default, show the current fiscal year. Based on requirement user can modify
Fiscal Period	Mandatory- Allow to select date single selection from the Fiscal Period. Print based on selection.
Organization	Mandatory - Allow to select from concept "Department" in the "Organization" Segment of UACS. Derived Department name from the concept "Department" which rolls up from the agency. Single Selection.
Comment	Optional. This will be filled up after the report is printed.

DV Pending for Payment

Overview

To analyze the DVs which are pending for payment including those which are partially paid.

Navigation

Expenditures ► Reports ► Philippines Reports ► DV Pending for Payment

DV Pending for Payment Screen Fields

Fields	Descriptions
Fiscal Year	This is mandatory. Defaults to current year. Allow selection of previous year.
Organization	Mandatory- Allow to select the concept from the organization segment. Show the only concept name (Example: Department/Agency/Operating Unit in the drop down. So, the user can select any one)
From Date	Mandatory - User to input period covered.
To Date	Mandatory - User to input period covered.
Comment	Optional. This will be filled up after the report is printed.

Expanded Withholding Tax

Overview

The Agency and Operating Unit prepare this report on each month and send this to BIR and COA to show the tax deduction based on the each each business class. This report will show only the withholding tax.

Navigation

Expenditures ► Reports ► Philippines Reports ► Expanded Withholding Tax

Expanded Withholding Tax Screen Fields

Fields	Descriptions
Fiscal Year	By default, show the current fiscal year. Based on requirement user can modify
Fiscal Period	Mandatory- Allow to select date single selection from the Fiscal Period. Print based on selection.
Operating Unit	Optional- Allow Selection from concept "Operating Unit" in the "Organization" Segment of UACS. (Based on selection the point no 2 and 3 filled up corresponding with operating unit). Print based on selection
Tax Type	Mandatory-Allow to select the tax type for the tax table.
Comment	Optional. This will be filled up after the report is printed.

Index of Payment Report

Overview

The Index of Payment is used by the Accounting Division/Unit to record/monitor payments made to each creditor/payee. It shall be maintained by fund cluster.

Navigation

Expenditures ► Reports ► Philippines Reports ► Index of Payment Report

Index of Payment Report Screen Fields

Fields	Descriptions
Fiscal Year	Mandatory-Allow to select fiscal year. By default, show the current fiscal year.
From Date	Mandatory-Allow to select from date
To Date	Mandatory-Allow to select to date
Organization	Mandatory - User can select Department / Agency / Operating Unit from the dropdown. This will be coming from the Organization segment of UACS. By Default, it will show Agency but user can change to Operating Unit/Department.
Funding Source	Mandatory- Allow to select Fund cluster from concept "Fund cluster" it is roll up from "Authorization" in the Funding source segment of UACS. Print based on selection. Show the code and name of the fund
Vendor Classification	Optional-Single selection the category will come from the vendor category Table.
Vendor	Mandatory- Single selection allow to select the Vendor ID from the vendor table. Show the vendor ID with Name in the look up.
Comment	Comments made on the report

Regional BreakDown Of Expenses

Overview

This report is used by users to analyze the composition of expenses per region.

Navigation

Expenditures ► Reports ► Philippines Reports ► Regional BreakDown Of Expenses

Regional BreakDown Of Expenses Screen Fields

Fields	Descriptions
Fiscal Year	Mandatory dropdown filter. It allows users to select the Fiscal Year to generate the report. The default value is the current fiscal year.
Fiscal Period	Mandatory dropdown filter. It allows users to select fiscal month from the fiscal period.
Organization	Mandatory filter. Users can select Department / Agency / Operating Unit from the dropdown. Information is retrieved from the Organization segment of UACS. By default, it shows Agency but users can change to Operating Unit.
Fund Cluster	Allows users to select multiple concepts from "Fund Cluster" in the "Fund" segment of UACS. If none selected, values for all are displayed.
Allotment Class	Mandatory filter. Allows users to select allotment class from UACS, which is roll up from "Sub-major account group".
Comment	Comment to print on the output report.

Registry of Allotments and Notice of Transfer of Allocation Report

Overview

To determine the utilized amount against the NTA received and find out the remaining balance.

Navigation

Expenditures ► Reports ► Philippines Reports ► Registry of Allotments and Notice of Transfer of Allocation Report

Registry of Allotments and Notice of Transfer of Allocation Report Screen Fields

Fields	Descriptions
Fiscal Year	Mandatory-Allow to select fiscal year.
From Date	Mandatory - Date picker, allow to select From Date single selection
To Date	Mandatory - Date picker, allow to select To Date single selection
Operating Unit	Mandatory-Allow Selection from concept "Operating Unit" in the "Organization" Segment of UACS.
Funding Source	Mandatory - Allow many selection from concept "Fund Source" in the "Fund" segment of COA. If none selected, value for all will be displayed.
Comment	Optional. This will be filled up after the report is printed out.

Report of Advice to Debit Account Issued Report

Overview

This report used by the Disbursing Officer to report daily or as often as necessary his/her disbursements made through ADA. It shall include cancelled ADA and be maintained by fund cluster.

Navigation

Expenditures ► Reports ► Philippines Reports ► Report of Advice to Debit Account Issued Report

Report of Advice to Debit Account Issued Report Screen Fields

Fields	Descriptions
Bank Account No.	Non-mandatory- Single selection. Show only those banks which are related to the bank.
Fiscal Year	By default, show the current fiscal year. Based on requirement user can modify
From Date	Allows to select from date
To Date	Allows to select to date
Operating Unit	Allow Selection from concept "Operating Unit" in the "Organization" Segment of UACS.
Funding Source	Allow selection from concept "Fund Cluster" from "Fund" Segment of COA.
Report Type	Mandatory- Allow to select report type detail or summary from the close domain
Comment	Optional. This will be filled up after the report is printed.

Schedule Of Payables Report

Overview

To analyze the aging payments due to creditors. This report is submitted to COA for post-audit purpose. This report will provide the end user to generate a consolidated or unconsolidated report. Consolidated Report consist both Central and Regional Offices information whereas, unconsolidated report only consist information specific to the office which is either Central or Regional Office.

Navigation

Expenditures ► Reports ► Philippines Reports ► Schedule Of Payables Report

Schedule Of Payables Report Screen Fields

Fields	Descriptions
Fiscal Year	This is mandatory. Defaults to current year. Allow selection of previous year.
As at	Mandatory- Allow to select date single selection. Print based on selection. The reporting period in which the accounts are outstanding.
Organization Unit Type	Allows to select organization unit type from dropdown menu
Organization	Mandatory - User can select Department / Agency / Operating Unit from the dropdown. This will be coming from the Organization segment of UACS. By Default, it will show Agency but user can change to Operating
Fund Cluster	Mandatory, allow many selection from concept "Fund Cluster" in the "Fund" segment of UACS. IF none selected, value for all will be displayed.
Allotment Class	Mandatory-Allow single selection from allotment class from UACS. Which is roll up from "Sub-major account group"
UACS Object Code	Mandatory - Allow selection from concept "GL CONTRA ACCOUNT" in the ''OBJECT" segment of UACS. Show only those codes relating to Allotment Class. Print as per selection.
Comment	Optional. This will be filled up after the report is printed.

Schedule of Expenses per Responsibility Center Report

Overview

This report is prepared for monitoring the expenses against the each responsibility center. This report prepared monthly basis/As on date basis and send to COA for analysis purpose.

Navigation

Expenditures ► Reports ► Philippines Reports ► Schedule of Expenses per Responsibility Center Report

Schedule of Expenses per Responsibility Center Report Screen Fields

Fields	Descriptions
Fiscal Year	Mandatory-Allow to select fiscal year. By default, show the current fiscal year.
Report Type	Allows to select the report type from drop down list
Period From	Mandetory- Allow to select from fiscal period (For the Month)
Period To	Mandetory- Allow to select To fiscal period (For the Month)
UACS	Mandatory - User can select Department / Agency / Operating Unit from the dropdown. This will be coming from the Organization segment of UACS.
Organization	Mandatory - User can select Department / Agency / Operating Unit from the dropdown. This will be coming from the Organization segment of UACS. By Default, it will show Agency but user can change to Operating Unit/Department.
Comment	Comments made on the report

Statement Of Appropriations Allotments Obligations Disbursements And Balances Report

Overview

The purpose of the this report is to show the status of:

1. Appropriation

2. Allotments

3. Obligation

4. Disbursements

5. Balances

The report represents the status of the Appropriation against utilizations

Navigation

Expenditures ► Reports ► Philippines Reports ► Statement Of Appropriations Allotments Obligations Disbursements And Balances Report

Statement Of Appropriations Allotments Obligations Disbursements And Balances Report Screen Fields

Fields	Descriptions
Fiscal Year	Mandatory-Allow to select fiscal year. By default, show the current fiscal year.
Fiscal Period	Mandatory, single selection. Allow user to select quarters.
Organization	Mandatory - User can select Department / Agency / Operating Unit from the dropdown. This will be coming from the Organization segment of UACS. By Default, it will show Agency but user can change to Operating Unit/Department.
Fund Cluster	“Fund cluster” from concept Fund Source from fund segment of UACS.
Comment	Comments made on the report
Hierarchy Rollups Coa Elements	Selection of segment and concept as per Hierarchical COA option Group by.

Summary of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures Report

Overview

The purpose of the this report is to show the status of:

1. Appropriation

2. Allotments

3. Obligation

4. Disbursements

5. Balances

The report represents the status by object of Expenditure. This report is commonly generated on quarterly basis.

Navigation

Expenditures ► Reports ► Philippines Reports ► Summary of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures Report

Summary of Appropriations, Allotments, Obligations, Disbursements and Balances by Object of Expenditures Report Screen Fields

Fields	Descriptions
Fiscal Year	Dropdown to select Fiscal Year as filter for this report.
Fiscal Period	Dropdown to select Fiscal Period as filter for this report.
Organization	Mandatory filter, Allow Selection of concept in the "Organization" Segment of COA and element code for the concept selected.
Funding Source	Mandatory filter, multiple selection. Allow selection from concept "Fund Cluster" from "Fund" Segment of COA.
Comment	Comment to add on the output report.
Hierarchy Rollups Coa Elements	Selection of segment and concept as per Hierarchical COA option Group by.

Srilanka Reports

Accounts Payable with Aging Analysis Report

Overview

The accounts payable aging report categorizes payable to suppliers based on time frames. The intent of the report is to help TOD in determining which invoices are overdue for payment.

Navigation

Expenditures >> Reports >> Srilanka Reports >> Accounts Payable with Aging Analysis Report

Accounts Payable with Aging Analysis Report Screen Fields

Fields	Descriptions
Fiscal Year	Mandatory-Allow to select fiscal year. By default, show the current fiscal year.
Payment Date	Mandatory. Restricts Expense Voucher selection: Invoice Receipt Date
Payment Due Date	Payment Due Date. Default as per the Payment Terms defined in the Expense Voucher header
Include Vouchers On Hold	Determines if the Vouchers on hold should be included in the report.
Include Payment Suspended	To indicate if the payment has been suspended through the ‘Payment Suspension’ Process. Suspended Payments will not be processed within the Payment function and cannot be released. Extracted Payments cannot be suspended. Default is False
Include Vouchers Suspended	Determines if the Vouchers on hold should be included in the report.
Period	Allows to select the period from dropdown list
Vendor	Allows to select the vendor code from search functionality
Accounting Office	This will always get the Accounting Office value of the relevant EV.
Treasury Bank Account	Allows to select the Treasury Bank Account Treasury Bank Account from search functionality
Payment Mode	Default value will be populated automatically from the selected vendor information if defined, if not defined in the Vendor, it will be populated from the selected Institution, if not defined in the Institution then default will populated be as defined in the Expenditures Parameter
Payment Method	System will allow user to select only the Payment Type that selected Institution has access to.
Payment Location	Default value will be populated automatically from the selected vendor information if defined, if not defined in the Vendor, it will be populated from the selected Institution, if not defined in the Institution then default will populated be as defined in the Expenditures Parameter
Comment	Comments made on the report

Vendor Analysis Progress Report

Overview

To identify the progress of a Purchase Order versus payments (disbursements).

Navigation

Expenditures ► Reports ► Srilanka Reports ► Vendor Analysis Progress Report

Vendor Analysis Progress Report Screen Fields

Fields	Descriptions
Fiscal Year	Mandatory-Allow to select fiscal year. By default, show the current fiscal year.
Fiscal Period	Optional - Allow to select fiscal period.
Purchase Order Date	Optional. Date Picker. Allow to select a range of dates
Purchase Order	Optional. Allow to select a range of PO #'s, should be a numeric range.
Purchasing Vehicle	Purchasing Vehicle Short Description
Vendor	Optional - Vendor name
Buyer	Optional - Buyer name
Purchasing Office	Optional - Institution name
Requester	Optional - Institution name
Item	Optional - Catalogue Item short Description

Vendor Analysis Report

Overview

Allows users to analyze the amount of business which the organization has done with particular vendors.

Navigation

Expenditures ► Reports ► Srilanka Reports ► Vendor Analysis Report

Vendor Analysis Report Screen Fields

Fields	Descriptions
Fiscal Year	Dropdown to select Fiscal Year Filter criteria for this report.
Fiscal Period From	Filter criteria for Fiscal Period From for this report.
Fiscal Period To	Filter criteria for Fiscal Period To for this report.
Report Type	Dropdown to select Report Type Filter criteria for this report.
Workflow Stage	Workflow stage of EV that may be selected as filter criteria.
Include Pending Approval	Check box, that allow the selection of Pending Approval Expense Vouchers in the report.
Comment	Any specific comment to add in the output report.
Cheque Series	Filter for the check series.
Accounting Office	Lookup for select Accounting Office as filter criteria.
Financial Institution	Lookup for select Financial Institution as filter criteria.
Financial Institution Branch	Dropdown to select Financial Institution Branch Filter criteria for this report.
Payment Mode	Lookup for select Payment Mode as filter criteria.
Payment Location	Lookup for select Payment Location as filter criteria.
Treasury Bank Account	Lookup for select Treasury Bank Account as filter criteria.
Cheque Number	Filter criteria for check numbers.
Cheque Date	Filter criteria for check date.

Vendor Analysis Report

Overview

The purpose of the "Vendor Analysis Report" is to allow the user to analyze the amount of business which the organization has done with particular vendors. The user has the choice of producing summary or detailed Vendor Analysis reports, with or without period totals.

Navigation

Expenditures ► Reports ► Vendor Analysis Report

Vendor Analysis Report Screen Fields

Fields	Descriptions
Fiscal Year	This field contains the Financial Year for which report will be generated.
Fiscal Period From	Beginning limit for the period covered in the report.
Fiscal Period To	End limit for the period covered in the report.
Report Type	The type of report to be generated, either ‘Detail’ or ‘Summary’.
Workflow Stage	Users can select any options from available six options for generate the report. Options are Approved Request, Approved, Cancelled, Created, Rejected and Template.
Include Pending Approval	If checked indicates that vouchers with a status of approval pending will be included in the report.
Comment	Users can insert comment here which will be published with the generated report.
Cheque Series	This field indicates the cheque series for generate report, for example cheque series printed on the cheque book.
Accounting Office	This field indicates the Accounting Office for generate report. Users can selete the institution which is use as accounting office also.
Financial Institution	This field indicates the Financial Institution for generate report.
Financial Institution Branch	Users can look up and select the financial institution branch according to the previously selected Financial Institution.
Payment Mode	Users can look up and select Payment to generated specific payment mode wise report.
Payment Location	This field indicates the Payment Location for generate report.
Treasury Bank Account	Users can look up and select Treasury Bank Account here to generate Treasury Bank Account related report.
Cheque Number	Under this heading, there are two fields i.e. Cheque Number From and Cheque Number To. Cheque Number From indicates beginning number of cheque and Cheque Number to indicates ending cheque number for generate cheque specific report.
Cheque Date	Under this heading, there are two options i.e. From Date (beginning date of cheque) and To Date (ending date of cheque) for generate cheque date wise report.
Group by	Users can select group option from the dropdown menu list for generate group wise report.
Hierarchy Rollups CoA Element	There are three options i.e. Coding Block, Coding Block Expression Filter and Hierarchical Coding Block Elements. Coding Block option for generate report according to specific coding block. Coding Block Expression Filter is for generate report according to specific coding block expression filter. Hierarchical coding block option helps to generate specific Segment, Concept wise report.
Vendor	User can look up and select a vendor for the vendor analysis report.

Accounts Payable Report

Overview

This report provides an up-to-date listing of all debts that your organization owes to its vendors. Similar to the Cash Requirements Report, this information gives you a better understanding of how much cash will be absorbed in future payments.

Navigation

Expenditures ► Reports ► Accounts Payable Report

Accounts Payable Report Screen Fields

Fields	Descriptions
Report Type	The type of report will be generated, either ‘Detail’ or ‘Summary’.
Fiscal year	This field contains the Financial Year for which report will be generated.
Payment Date	Filter criteria for the date of payment. Default value is current date. Users can select any date.
Payment Due Date	Filter criteria to filter the report by the date the payment is due to be paid.
Include Vouchers on Hold	If checked indicates that the report will contain vouchers with a status of On Hold.
Include Payment Suspended	Allows to select Suspended Payments from dropdown list
Vendor	Users can look up and select a vendor as filter criteria for the Accounts Payable Report.
Accounting Office	Users can look up and select an accounting office as filter criteria for the Accounts Payable Report.
Treasury Bank Account	Users can look up and select a bank as filter criteria for the Accounts Payable Report.
Payment Mode	Users can look up and select a Payment Mode as filter criteria for the Accounts Payable Report.
Payment Method	Users can look up and select a Payment Method as filter criteria for the Accounts Payable Report.
Payment Location	Users can look up and select a Payment Location as filter criteria for the Accounts Payable Report.
Comment	Supporting comment which will be publish with report

Expenditure List By Commitments Or Obligations Report

Overview

Generate expenditure report based on Pre-created Commitment or Obligation select by the users.

Navigation

Expenditures ► Reports ► Expenditure List by Commitments or Obligations Report

Expenditure List By Commitment or Obligation Report Screen Fields

Fields	Descriptions
Fiscal Year	Users can insert the fiscal year to generate report. For example, if users insert 2013, that means report will generate for the year 2013 only.
Fiscal Period From	Beginning limit for the period covered in the report.
Fiscal Period To	End limit for the period covered in the report
Journal Voucher Workflow Status	There are six options available to choose i.e. Approved Request, Approved, Cancelled, Created, Rejected and Template. Report will generate on basic on workflow status choose by the users.
Journal Voucher Posting Status	There are two options available to choose i.e. Saved and Temp Saved. Report will generate on basic on workflow status choose by the users
Currency	Users should select any one currency from the dropdown list. There are two options available i.e. Domestic Currency and Foreign Currency.
Commitment	Holds pre-created commitment for reporting purpose. Report will generated basic of commitment select by the users. It is non-mandatory field.
Obligation	Holds pre-created obligation for reporting purpose. Report will generated basic of obligation select by the users. It is non-mandatory field.
Comment	Field contain additional information and/or remarks for publish in the report.

Expense Voucher Details Report

Overview

This report prints out a detailed listing of all expense vouchers that were created during a specified period of time. Vouchers are printed in numerical sequence. This report displays information to assist on maintaining accurate control over every expense voucher that was input in the system.

Navigation

Expenditures ► Reports ► Expense Voucher Details Report

Expense Voucher DetailsReport Screen Fields

Fields	Descriptions
Fiscal Year	Fiscal year to generate report. Report will generate basis of fiscal year mentioned here.
Fiscal Period From	Beginning limit for the period covered in the report.
Fiscal Period To	End limit for the period covered in the report
Source	There are six dropdown options i.e. Assets, Contract Management, Inventory, Manual, Other External Source, Payroll and Purchase Order. Users can select any option from available six options; Report will be generated on basis of source option selected by the users.
Posting Status	There are two options available to choose i.e. Saved and Temp Saved. Report will generate on basic on workflow status choose by the users.
Workflow Status	There are six options available to choose i.e. Approved Request, Approved, Cancelled, Created, Rejected and Template. Report will generate on basic on workflow status choose by the users.
Posting Date	There are two fields i.e. Posting Date From and Posting Date To. Posting Date From indicates starting date of report and Posting Date to indicate ending date of report.
Voucher	Allow the users enter a single value or a range of values. There are two fields i.e. Voucher From and Voucher To. Voucher From field indicates starting expense voucher ID and Voucher To field indicates ending expense voucher ID in report.
Batch	Allow the users enter a single value or a range of values. . There are two fields i.e. Temporary From and Temporary To. Temporary From field indicates starting temp number and Temporary to field indicates ending temp number in report.
Temporary	Allow the users enter a single value or a range of values. . There are two fields i.e. Batch From and Batch To. Batch From field indicates starting batch number and Batch To field indicates ending batch number in report.

Expense Voucher Detailed Report

Expense Voucher Detailed Report

Overview

The purpose of this report is to present a full detail of the Expense Voucher, including detailed information from EV like, Status, voucher source, item details, EV description, Domestic Amount, Paid Status, Vendor Name, Treasury Bank Account, workflow information and others.

Navigation

Expenditures ► Reports ► Expense Voucher Detailed Report

Expense Voucher Detailed Report Screen Fields
Expense Voucher Detailed Report screen includes following fields:

Fields	Descriptions
Fiscal Year	fiscal year to generate report. For example, if users insert 2013, that means report will generate for the year 2013 only.
Fiscal Period From	Beginning limit for the period covered in the report.
Fiscal Period To	End limit for the period covered in the report
Posting status	There are two options available to choose i.e. Saved and Temp Saved. Report will generate on basic on workflow status choose by the users.
Workflow Status	There are six options available to choose i.e. Approved Request, Approved, Cancelled, Created, Rejected and Template. Report will generate on basic on workflow status choose by the users.
Voucher Source	There are six dropdown options i.e. Assets, Contract Management, Inventory, Manual, Other External Source, Payroll and Purchase Order. Users can select any option from available six options; Report will be generated on basis of source option selected by the users.
Cheque Date	Users can insert cheque date for generate cheque date wise report. It is not mandatory field.
Financial Institution	This field indicates the Financial Institution for generate report
Financial Institution Branch	Users can look up and select the financial institution branch according to the previously selected Financial Institution.
Vendor	Users can look up and select a vendor as filter criteria for the Accounts Payable Report.
Accounting Office	Shows accounting office from Institution
Payment Mode	Users can look up and select a Payment Mode as filter criteria for the Accounts Payable Report.
Payment Location	Users can look up and select a Payment Location as filter criteria for the Accounts Payable Report
Treasury Bank Account	Users can look up and select a bank as filter criteria for the Accounts Payable Report
Cheque Number	Allow the users enter a single value or a range of values. . There are two fields i.e. Cheque Number From and Cheque Number To. Cheque Number From field indicates starting Cheque Number and Cheque Number to field indicates ending cheque number in report.
Voucher Date	Allow the users enter a single value or a range of values. . There are two fields i.e. From Date and To Date. From Date field indicates starting date and To Date field indicates ending date in report.
Expense Voucher ID	Allow the users enter a single value or a range of values. There are two fields i.e. Expense Voucher ID From and Expense Voucher ID To. Expense Voucher ID From field indicates starting Expense Voucher ID and Expense Voucher ID to field indicates ending expense voucher ID in report.
Journal Voucher ID	Allow the users enter a single value or a range of values. There are two fields i.e. Journal Voucher ID From and Journal Voucher ID To. Journal Voucher ID From field indicates starting Journal Voucher ID and Journal Voucher ID to field indicates ending journal voucher ID in report.
Temp	Allow the users enter a single value or a range of values. There are two fields i.e. Temp ID From and Temp ID To. Temp ID From field indicates starting temp ID and Temp ID to field indicates ending temp ID in report.

Revolving Funds

Nicaragua Reports

Revolving Fund Current Account Report

Overview

The purpose is to show Current Account information of a specific Revolving Fund including Petty Cash and Cash in Advance related.

Navigation

Expenditures ► Revolving Funds ► Nicaragua Reports ► Revolving Fund Current Account Report

Revolving Fund Current Account Report Screen Fields

Fields	Descriptions
Fiscal Year	Fiscal Year with attribute Fiscal Year Status = “OPEN”
Institution	Mandatory, Single Selection
Execute Type	Possible Values to select execution type are ‘INS’ and ‘INT’
Fund Id	Mandatory, Single Selection

Revolving Funds Tracing Report

Overview

The purpose of this report is to show all operations related with a Revolving Fund, including all cash in advance and petty cash that are related with Revolving Funds Tracing.

Navigation

Expenditures ► Revolving Funds ► Nicaragua Reports ► Revolving Funds Tracing Report

Revolving Funds Tracing Report Screen Fields

Fields	Descriptions
Fiscal Year	Dropdown to select Fiscal Year as filter criteria for this report.
Institution	Look up function to select Institution as filter criteria for this report.
Execute Type	Dropdown to select Execute Type as filter criteria for this report.
Fund Id	Dropdown to select Fund Id as filter criteria for this report.
Comment	Any comment to add on the output report.

Reallocation Budget Document

Overview

Registration and control of reallocation budget documents, Reallocation of budgetary reserve level Control Group COA.

Navigation

Expenditures ► Revolving Funds ► Reallocation Budget Document

Reallocation Budget Document Screen Fields

Fields	Descriptions
Id	Voucher unique ID, automatically generated by the system
Fiscal Year	Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Fiscal Period	Fiscal Period of the voucher, Default current period
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Voucher Date	Default current system date
Institution	Accounting Office Code.
Fund ID	Reference to Fund ID. Users must select one of List of distinct Fund ID
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to Expenditures, users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected.
Total Domestic Amount	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
No Of Supporting Document	No. document that supports the transaction
No Document Generated	No. Document Generated. Automatically generated by Financial Programming.
Language	Country specific language
Description	Describe the purpose of the reallocation.
Created By	Populated automatically by the system
Created Date Time	Populated automatically by the system at creation time of the record.
Approved By	Populated automatically by the system, when the document is approved.
Approved Date	Populated automatically by the system in time of approved for registration

Details Reallocation

Overview

Document contains details of budgetary reserve, of the execution of revolving funds.

Details Reallocation Tab Screen Fields

Fields	Descriptions
Serial Number	Unique code that identifies the Details fund. Automatically generated by the system
Details Norm	Reference to Details Norm ID. User most select one detail associated to the norm from a list
Coding Block	System will automatically display the CoA Code number for Details Norm ID
Total Domestic Amount Requested By	If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate”
Total Foreign Amount Requested By	If not Domestic Currency, then the user must enter the value else default value zero.
Total Domestic Amount Approved	Value default = “Total Domestic Amount Requested by” If Domestic Currency then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate”
Total Foreign Amount Approved	Value default = “Total Foreign Amount Requested by” If not Domestic Currency then the user can modify value Else default value zero.

Redistribution Voucher

Overview

Registration and control of redistribution of available balance on control groups of petty cash and cash in advance

Navigation

Expenditures ► Revolving Fund ► Redistribution Voucher

Redistribution Voucher Screen Fields

Fields	Description
Voucher ID	A unique identification number, it is generated by the system.
Fiscal Year	The default value is current fiscal year. The fisacl year should be open for the transaction.
Fiscal Period	The default value is current fiscal period. The fisacl Period should be open for the transaction.
Workflow Status	The workflow status of the redistribution voucher, it changes automatically after completion of the approval. The possible values are Created, Approval requested, Saved, and Approved etc.
Voucher Date	The default value is the current system date. User can change it using the calendar feature.
Institution	Accounting office code.
Fund Number	Fund number. User selects it using the drop down button.
Source Fund Number	The Fund number of the source fund.
Generated Document Number	It is automatically generated by the system.
Currency	Currency for the transaction. By default it shows the country domestic currency.
Exchange Rate	The exchange rate for the foreign currency if selected in the currency.
Total Domestic Amount Requested	Total amount in domestic currency for the redistribution voucher.
Total Foreign Amount Requested	Total amount in foreign currency for the redistribution voucher.
Total Domestic Amount Approved	Total approved amount in domestic currency for the redistribution voucher.
Created By	The user id of the creator.
Created Date	It fetch the system current date when data successfully saved.
Requested by	Information of the requestor system automatically shows in this field.
Date requested	System automatically fetch the request date of the redistribution voucher.
Approved By	The information of the approver system fetch when it get approved.
Approved Date	Date of the approval system automatically capture when transaction got approved.
Language	The default language is English. User can change it
Description	The related description of the Redistribution Voucher.
Redistribution Details Tab	It capture the Redistribution details.

Redistribution Details

Overview

The tab contains the details of the Redistribution Voucher.

Redistribution Details Screen Fields

Fields	Description
Serial Number	The system generates a unique identification number for the redistribution details.
Coding Block	Coding block for the redistribution voucher. User can input directly or using the element view.
Total Domestic Amount Requested	Requested Total domestic amount for the redistribution voucher.
Total Foreign Amount Requested	Requested Total foreign amount for the redistribution voucher.
Total Domestic Amount Approved	Approved total domestic amount for the redistribution voucher.
Total Foreign Amount Approved	Approved total foreign amount for the redistribution voucher.

Revolving Document

Institutional Revolving Document Voucher

Institutional Cash In Advance Voucher

Overview

Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.

Navigation

Expenditures ► Revolving Funds ► Institutional Revolving Document Voucher ► Institutional Cash In Advance Voucher

Fields	Descriptions
Id	Voucher unique ID, automatically generated by the system
Fiscal Year	Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Fiscal Period	Fiscal Period of the voucher, Default current period
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Institution	Allows to select the Accounting Office Code from search functionality
Voucher Date	Default current system date
Record Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Execute Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Operation Type	Allows to select the operation type from dropdown list
Fund Number	Allows to add the fund number from lookup functionality
Source Fund Number	The fund number of the source fund.
Institution ID for Execution	Populated automatically by system from Institution to Execute of Fund Number selected.
Fund Type	This only applies if Record Type = "FRT" in other case it must to be hidden
Norm Of Revolving Fund	Reference to Norm ID
Grants Document type	Reference to Document Type ID. Unique code that identifies the document type
No Supporting Document	No. document that supports the transaction
Date No. supporting document	Date of No. document that supports the transaction
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected.
Total Domestic Amount Requested	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Requested	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Total Domestic Amount Approved	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Approved	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Bank Paying Account	Reference to Treasury Bank Account ID or Ref: Paying Account's Entity
Bank Account Source	Populate by system from Revolving Fund Bank Account of Fund Number selected
Language	Country specific language
Fund Purpose	Describe the purpose of fund.
Vendor Beneficiary	Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity.
Offset Code	Populate by system from Debts to Pay Offset Code of Fund Number selected
Created By	Populated automatically by the system
Created Date	Populated automatically by the system at creation time of the record.
Is Requested	State that identifies whether the document this Requested. default: false
Requested by	Populated automatically by the system, when the document is requested.
Date Requested	Populated automatically by the system in time of Requested.
Is Approved	State that identifies whether the document this approved. State default: false
Approved By	Populated automatically by the system, when the document is approved.
Date Approved	Populated automatically by the system in time of approved for registration

Fund’s Detail

Overview

Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.

Funds Details Tab Screen Fields

Fields	Descriptions
Sequence #	Unique code that identifies the Details fund. Automatically generated by the system
Details Norm	Reference to Details Norm ID
Available Balance	Amount available to the revolving fund. Amount automatically calculated by the system
Total Domestic Amount Requested	If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate”
Total Foreign Amount Requested	If not Domestic Currency, then the user must enter the value else default value zero.
Total Domestic Amount Approved	If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate”
Total Foreign Amount Approved	If not Domestic Currency, then the user can modify value Else default value zero.

Institutional Petty Cash Voucher

Overview

Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.

Navigation

Expenditures ► Revolving Funds ► Institutional Revolving Document Voucher ► Institutional Petty Cash Voucher

Institutional Petty Cash Voucher Screen Fields

Fields	Descriptions
Id	Voucher unique ID, automatically generated by the system
Fiscal Year	Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Fiscal Period	Fiscal Period of the voucher, Default current period
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Institution	Allows to select the Accounting Office Code from search functionality
Voucher Date	Default current system date
Record Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Execute Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Operation Type	Allows to select the operation type from dropdown list
Fund Number	Allows to add the fund number from lookup functionality
Source Fund Number	The fund number of the source fund.
Institution ID for Execution	Populated automatically by system from Institution to Execute of Fund Number selected.
Fund Type	This only applies if Record Type = "FRT" in other case it must to be hidden
Norm Of Revolving Fund	Reference to Norm ID
Grants Document type	Reference to Document Type ID. Unique code that identifies the document type
No Supporting Document	No. document that supports the transaction
Date No. supporting document	Date of No. document that supports the transaction
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected.
Total Domestic Amount Requested	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Requested	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Total Domestic Amount Approved	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Approved	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Bank Paying Account	Reference to Treasury Bank Account ID or Ref: Paying Account's Entity
Bank Account Source	Populate by system from Revolving Fund Bank Account of Fund Number selected
Language	Country specific language
Fund Purpose	Describe the purpose of fund.
Vendor Beneficiary	Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity.
Offset Code	Populate by system from Debts to Pay Offset Code of Fund Number selected
Administrative Unit	ID Administrative unit. Enable if the attribute “Record type” = “CCH” AND the attribute “Operation type” = “APE”
Replacement of fund	Enable and Visible only if the attribute (“Record type” = “FRT” or “CCH”) AND the attribute “Operation type” = “APE”.
Created By	Populated automatically by the system
Created Date	Populated automatically by the system at creation time of the record.
Is Requested	State that identifies whether the document this Requested. default: false
Requested by	Populated automatically by the system, when the document is requested.
Date Requested	Populated automatically by the system in time of Requested.
Is Approved	State that identifies whether the document this approved. State default: false
Approved By	Populated automatically by the system, when the document is approved.
Date Approved	Populated automatically by the system in time of approved for registration

Funds Details

Overview

Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.

Funds Details Tab Screen Fields

Fields	Descriptions
Sequence #	Unique code that identifies the Details fund. Automatically generated by the system
Details Norm	Reference to Details Norm ID
Available Balance	Amount available to the revolving fund. Amount automatically calculated by the system
Total Domestic Amount Requested	If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate”
Total Foreign Amount Requested	If not Domestic Currency, then the user must enter the value else default value zero.
Total Domestic Amount Approved	If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate”
Total Foreign Amount Approved	If not Domestic Currency, then the user can modify value Else default value zero.

Institutional Revolving Fund Voucher

Overview

Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.

Navigation

Expenditures ► Revolving Funds ► Institutional Revolving Document Voucher ► Institutional Revolving Fund Voucher

Institutional Revolving Fund Voucher Screen Fields

Fields	Descriptions
Id	Voucher unique ID, automatically generated by the system
Fiscal Year	Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Fiscal Period	Fiscal Period of the voucher, Default current period
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Institution	Allows to select the Accounting Office Code from search functionality
Voucher Date	Default current system date
Record Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Execute Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Operation Type	Allows to select the operation type from dropdown list
Fund Number	Allows to add the fund number from lookup functionality
Source Fund Number	The fund number of the source fund.
Institution ID for Execution	Populated automatically by system from Institution to Execute of Fund Number selected.
Fund Type	This only applies if Record Type = "FRT" in other case it must to be hidden
Norm Of Revolving Fund	Reference to Norm ID
Grants Document type	Reference to Document Type ID. Unique code that identifies the document type
No Supporting Document	No. document that supports the transaction
Date No. supporting document	Date of No. document that supports the transaction
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected.
Total Domestic Amount Requested	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Requested	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Total Domestic Amount Approved	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Approved	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Bank Paying Account	Reference to Treasury Bank Account ID or Ref: Paying Account's Entity
Bank Account Source	Populate by system from Revolving Fund Bank Account of Fund Number selected
Language	Country specific language
Fund Purpose	Describe the purpose of fund.
Vendor Beneficiary	Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity.
Offset Code	Populate by system from Debts to Pay Offset Code of Fund Number selected
Replacement of fund	Enable and Visible only if the attribute (“Record type” = “FRT” or “CCH”) AND the attribute “Operation type” = “APE”.
Created By	Populated automatically by the system
Created Date	Populated automatically by the system at creation time of the record.
Is Requested	State that identifies whether the document this Requested. default: false
Requested by	Populated automatically by the system, when the document is requested.
Date Requested	Populated automatically by the system in time of Requested.
Is Approved	State that identifies whether the document this approved. State default: false
Approved By	Populated automatically by the system, when the document is approved.
Date Approved	Populated automatically by the system in time of approved for registration
Is Linked	Attribute Enable if the attributes “Record Type = FRT” AND “Execute type” = “INS” AND “operation type” = “APE”. Value default = false.

Funds Details

Overview

Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.

Funds Details Tab Screen Fields

Fields	Descriptions
Sequence #	Unique code that identifies the Details fund. Automatically generated by the system
Details Norm	Reference to Details Norm ID
Available Balance	Amount available to the revolving fund. Amount automatically calculated by the system
Total Domestic Amount Requested	If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate”
Total Foreign Amount Requested	If not Domestic Currency, then the user must enter the value else default value zero.
Total Domestic Amount Approved	If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate”
Total Foreign Amount Approved	If not Domestic Currency, then the user can modify value Else default value zero.

Internal Revolving Document Voucher

Internal Cash In Advance Voucher

Overview

Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.

Navigation

Expenditures ► Revolving Funds ► Internal Revolving Document Voucher ► Internal Cash In Advance Voucher

Fields	Descriptions
Id	Voucher unique ID, automatically generated by the system
Fiscal Year	Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Fiscal Period	Fiscal Period of the voucher, Default current period
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Institution	Allows to select the Accounting Office Code from search functionality
Voucher Date	Default current system date
Record Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Execute Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Operation Type	Allows to select the operation type from dropdown list
Fund Number	Allows to add the fund number from lookup functionality
Source Fund Number	The fund number of the source fund.
Institution ID for Execution	Populated automatically by system from Institution to Execute of Fund Number selected.
Fund Type	This only applies if Record Type = "FRT" in other case it must to be hidden
Norm Of Revolving Fund	Reference to Norm ID
Grants Document type	Reference to Document Type ID. Unique code that identifies the document type
No Supporting Document	No. document that supports the transaction
Date No. supporting document	Date of No. document that supports the transaction
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected.
Total Domestic Amount Requested	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Requested	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Total Domestic Amount Approved	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Approved	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Bank Paying Account	Reference to Treasury Bank Account ID or Ref: Paying Account's Entity
Bank Account Source	Populate by system from Revolving Fund Bank Account of Fund Number selected
Language	Country specific language
Fund Purpose	Describe the purpose of fund.
Vendor Beneficiary	Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity.
Offset Code	Populate by system from Debts to Pay Offset Code of Fund Number selected
Created By	Populated automatically by the system
Created Date	Populated automatically by the system at creation time of the record.
Is Requested	State that identifies whether the document this Requested. default: false
Requested by	Populated automatically by the system, when the document is requested.
Date Requested	Populated automatically by the system in time of Requested.
Is Approved	State that identifies whether the document this approved. State default: false
Approved By	Populated automatically by the system, when the document is approved.
Date Approved	Populated automatically by the system in time of approved for registration

Funds Details

Overview

Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.

Funds Details Tab Screen Fields

Fields	Descriptions
Sequence #	Unique code that identifies the Details fund. Automatically generated by the system
Details Norm	Reference to Details Norm ID
Available Balance	Amount available to the revolving fund. Amount automatically calculated by the system
Total Domestic Amount Requested	If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate”
Total Foreign Amount Requested	If not Domestic Currency, then the user must enter the value else default value zero.
Total Domestic Amount Approved	If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate”
Total Foreign Amount Approved	If not Domestic Currency, then the user can modify value Else default value zero.

Internal Petty Cash Voucher

Overview

Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.

Navigation

Expenditures ► Revolving Funds ► Internal Revolving Document Voucher ► Internal Petty Cash Voucher

Internal Revolving Fund Voucher Screen Fields

Fields	Descriptions
Id	Voucher unique ID, automatically generated by the system
Fiscal Year	Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Fiscal Period	Fiscal Period of the voucher, Default current period
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Institution	Allows to select the Accounting Office Code from search functionality
Voucher Date	Default current system date
Record Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Execute Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Operation Type	Allows to select the operation type from dropdown list
Fund Number	Allows to add the fund number from lookup functionality
Source Fund Number	The fund number of the source fund.
Institution ID for Execution	Populated automatically by system from Institution to Execute of Fund Number selected.
Fund Type	This only applies if Record Type = "FRT" in other case it must to be hidden
Norm Of Revolving Fund	Reference to Norm ID
Grants Document type	Reference to Document Type ID. Unique code that identifies the document type
No Supporting Document	No. document that supports the transaction
Date No. supporting document	Date of No. document that supports the transaction
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected.
Total Domestic Amount Requested	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Requested	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Total Domestic Amount Approved	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Approved	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Bank Paying Account	Reference to Treasury Bank Account ID or Ref: Paying Account's Entity
Bank Account Source	Populate by system from Revolving Fund Bank Account of Fund Number selected
Language	Country specific language
Fund Purpose	Describe the purpose of fund.
Vendor Beneficiary	Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity.
Offset Code	Populate by system from Debts to Pay Offset Code of Fund Number selected
Administrative Unit	ID Administrative unit. Enable if the attribute “Record type” = “CCH” AND the attribute “Operation type” = “APE”
Replacement of fund	Enable and Visible only if the attribute (“Record type” = “FRT” or “CCH”) AND the attribute “Operation type” = “APE”. IF “TRUE” the Replacement fund, else not replacement of fund Default Value ‘TRUE’
Created By	Populated automatically by the system
Created Date	Populated automatically by the system at creation time of the record.
Is Requested	State that identifies whether the document this Requested. default: false
Requested by	Populated automatically by the system, when the document is requested.
Date Requested	Populated automatically by the system in time of Requested.
Is Approved	State that identifies whether the document this approved. State default: false
Approved By	Populated automatically by the system, when the document is approved.
Date Approved	Populated automatically by the system in time of approved for registration

Funds Details

Overview

Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.

Funds Details Tab Screen Fields

Fields	Descriptions
Sequence #	Unique code that identifies the Details fund. Automatically generated by the system
Details Norm	Reference to Details Norm ID
Available Balance	Amount available to the revolving fund. Amount automatically calculated by the system
Total Domestic Amount Requested	If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate”
Total Foreign Amount Requested	If not Domestic Currency, then the user must enter the value else default value zero.
Total Domestic Amount Approved	If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate”
Total Foreign Amount Approved	If not Domestic Currency, then the user can modify value Else default value zero.

Internal Revolving Fund Voucher

Overview

Registration and control of revolving fund documents, petty cash and advance in their different modes of execution: Opening, Expansion, replacement and refund.

Navigation

Expenditures ► Revolving Funds ► Internal Revolving Document Voucher ► Internal Revolving Fund Voucher

Internal Revolving Fund Voucher Screen Fields

Fields	Descriptions
Id	Voucher unique ID, automatically generated by the system
Fiscal Year	Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Fiscal Period	Fiscal Period of the voucher, Default current period
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Institution	Allows to select the Accounting Office Code from search functionality
Voucher Date	Default current system date
Record Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Execute Type	Read only attribute which is automatically filled by the system depending the menu option selected by the user
Operation Type	Allows to select the operation type from dropdown list
Fund Number	Allows to add the fund number from lookup functionality
Source Fund Number	The fund number of the source fund.
Institution ID for Execution	Populated automatically by system from Institution to Execute of Fund Number selected.
Fund Type	This only applies if Record Type = "FRT" in other case it must to be hidden
Norm Of Revolving Fund	Reference to Norm ID
Grants Document type	Reference to Document Type ID. Unique code that identifies the document type
No Supporting Document	No. document that supports the transaction
Date No. supporting document	Date of No. document that supports the transaction
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to Expenditures users can change the rate if allowed in the Currency parameters, otherwise this field will be ‘Display only’ and updated only by the system when the currency is selected.
Total Domestic Amount Requested	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Requested	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Total Domestic Amount Approved	Shows Total Domestic Amount for the details of funds (Total Domestic Amount of the details of funds). Default is Zero
Total Foreign Amount Approved	Shows Total Foreign Amount for the details of funds (Total Foreign Amount of the details of funds). Default is Zero
Bank Paying Account	Reference to Treasury Bank Account ID or Ref: Paying Account's Entity
Bank Account Source	Populate by system from Revolving Fund Bank Account of Fund Number selected
Language	Country specific language
Fund Purpose	Describe the purpose of fund.
Vendor Beneficiary	Reference to Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity.
Offset Code	Populate by system from Debts to Pay Offset Code of Fund Number selected
Replacement of fund	Enable and Visible only if the attribute (“Record type” = “FRT” or “CCH”) AND the attribute “Operation type” = “APE”. IF “TRUE” the Replacement fund, else not replacement of fund Default Value ‘TRUE’
Created By	Populated automatically by the system
Created Date	Populated automatically by the system at creation time of the record.
Is Requested	State that identifies whether the document this Requested. default: false
Requested by	Populated automatically by the system, when the document is requested.
Date Requested	Populated automatically by the system in time of Requested.
Is Approved	State that identifies whether the document this approved. State default: false
Approved By	Populated automatically by the system, when the document is approved.
Date Approved	Populated automatically by the system in time of approved for registration

Funds Details

Overview

Contains the details of the revolving funds document and source-level group of the institution that execute the revolving fund.

Funds Details Tab Screen Fields

Fields	Description
Sequence #	Unique code that identifies the Details fund. Automatically generated by the system
Details Norm	Reference to Details Norm ID
Available Balance	Amount available to the revolving fund. Amount automatically calculated by the system
Total Domestic Amount Requested	If Domestic Currency, then the user must enter the value else the value is equal to the attribute “Total Foreign Amount Requested by” * the value the attribute “Exchange rate”
Total Foreign Amount Requested	If not Domestic Currency, then the user must enter the value else default value zero.
Total Domestic Amount Approved	If Domestic Currency, then the user can modify value else the value is equal to the attribute “Total Foreign Amount Requested” * the value the attribute “Exchange rate”
Total Foreign Amount Approved	If not Domestic Currency, then the user can modify value Else default value zero.

Revolving Fund Current Account

Overview

Contains the registration and control of the current account of each revolving fund, petty cash and advances executed from the module of revolving funds, from the constitution or bottom opening until closing. This entity is created when a Revolving documents (just for Operation Type =”APE”) is approved, and is update through process and business rules.

Navigation

Expenditures ► Revolving Funds ► Revolving Fund Current Account

Revolving Fund Current Account Screen Fields

Fields	Descriptions
Id	Unique code automatically generated by the system
Fiscal Year	Default current fiscal year
Institution	ID of the Institution
Fund State	Allows to select the fund state from dropdown list
Execute Type	Allows to select the execution type from dropdown list
Record Type	Allows to select the record type from dropdown list
Norm Of Revolving Fund	Contains the execution rules that defined each type of revolving fund.
Fund Id	ID of the fund
Fund Source Id	The fund number of the source fund.
Coding Block	Populate by system from Debts to Pay Offset Code of Fund Number selected
Item Code Group Expenditure	System will automatically display the Item Code number for “Details Norm ID”
Item Code Source Specific	System will automatically display the Item Code number for “Details Norm ID”
Total Domestic Amount Of Opening	Default value 0
Total Foreign Amount Of Opening	Default value 0
Total Domestic Amount Of Expansion	Default value 0
Total Foreign Amount Of Expansion	Default value 0
Total Domestic Amount Of Refill	Default value 0
Total Foreign Amount Of Refill	Default value 0
Total Domestic Amount Of Reimbursement	Default value 0
Total Foreign Amount Of Reimbursement	Default value 0
Total Domestic Amount Of Execution	Default value 0
Total Foreign Amount Of Execution	Default value 0
Total Domestic Amount Of Surrender	Default value 0
Total Foreign Amount Of Surrender	Default value 0
Total Domestic Amount Of Distributed	Default value 0
Total Foreign Amount Of Distributed	Default value 0
Total Domestic Amount Of Available Balance	Default value 0
Total Foreign Amount Of Available Balance	Default value 0
Total Domestic Amount Of Distributed Returned	Default value 0
Total Foreign Amount Of Distributed Returned	Default value 0
Total Domestic Amount Of Distributed Refill	Default value 0
Total Foreign Amount Of Distributed Refill	Default value 0
Total Domestic Amount Of Transfer	Default value 0
Total Foreign Amount Of Transfer	Default value 0
Total Domestic Amount Of Reallocation	Default value 0
Total Foreign Amount Of Reallocation	Default value 0

Support Entities

Fund Type

Overview

Contains the record of the types of funds that can be executed within the module.

Navigation

Expenditures ► Revolving Funds ► Support Entities ► Fund Type

Fund Type Screen Fields

Fields	Description
Id	Unique code that identifies the fund type.
Active	To indicate if the fund type is active or restrictive.
Fiscal Year	Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Execution Type	Allows to select execution type from dropdown list
Institution	ID of the Institution
Created Date	Default current system date
Fund Type Origin	Allows to select origin values from dropdown list
Language	Country specific language
Description	Description of the fund type

Norm Of Revolving Fund

Overview

Contains the execution rules that defined each type of revolving fund.

Navigation

Expenditures ► Revolving Funds ► Support Entities ► Norm Of Revolving Fund

Norm Of Revolving Fund Screen Fields

Fields	Description
Id	Unique code, automatically generated by the system
Fund Type	Unique code that identifies the fund type.
Fiscal Year	System will automatically display the branch name associated with the Fund type ID
Institution	ID of the Institution
Active	To indicate if Norm is active or restrictive.
Expense Type	Allows to select the execution type from dropdown list
Is Enable Petty Cash	To indicate if execute petty cash, active or restrictive. Default value is ‘true’
Is Enable Advances	To indicate if advances are enabled. Default value is ‘true’
Created Date	Default current system date
Language	Country specific language
Description	Description of Norm

Detail's Norm

Overview

It contains the details of the revolving funds rules that are defined at the COA, through the expenditure groups and funding source for each fiscal year and institution or executing unit

Detail's Norm Tab Screen Fields

Fields	Description
Sequence #	ID details norm of fund. Automatically generated by the system
Language	Country specific language
Description	Description of the detail’s Norm
Percentage Max To Constitute	Maximum percentage constitute
Assigned Amount	Read only, default value = 0
Coding Block	The CB structure is based on Parameter Institutional Revolving Funds Grouping CoA Group
Item Code Group Expenditure	System will automatically display the Elements restricted to definition in the Parameter where Concept Id is equal System String Parameter “Expenditure Group "
Item Code Specified Source	System will automatically display the Elements restricted to definition in the Parameter where Concept Id is equal System String Parameter “Financing source"

Exception Criteria

Overview

Contains all COA level records should not be taken into consideration for calculating the available amount to be executed for each standard revolving fund.

Exception Criteria Tab Screen Fields

Fields	Description
Sequence #	ID exception criteria. Automatically generated by the system
Language	Country specific language
Description	Description the details
Coding Block	The CB structure is based on Parameter Institutional Revolving Funds Detail CoA Group Else The CB structure is based on parameter Revolving Funds Detail CoA Group

Details Of Accounts Paying

Overview

It contains all the details of paying Account for each defined standard for each revolving fund.

Details Of Accounts Paying Tab Screen Fields

Fields	Description
Serial Number	Unique code, automatically generated by the system
Item Code Specified Source	Allows to select the item code from the search functionality
Treasury Bank Account	Allows to select the Bank Account from the search functionality
Bank Account Number	System will automatically display the bank account number for Treasury Bank Account
Bank Account Bank Name	System will automatically display the bank account bank name for Treasury Bank Account

Revolving Fund Register

Overview

This manage Revolving Fund, Petty Cash and Cash in Advance Register previously to use in module.

Navigation

Expenditures ► Revolving Funds ► Support Entities ► Revolving Fund Register

Revolving Fund Register Screen Fields

Fields	Description
Code	Calculated Unique Identifier. Visible to the User. It is generated by the system
Fiscal Year	Fiscal Year for Revolving Fund
Fund State	Set Automatically by system, possible values. ‘Registered’, ‘Execution’, ‘Closed’, Default = ‘Registered’
Record Type	Allows to select record type from dropdown list
Execute Type	Allows to select Execute Type from dropdown list
Institution	Institution related with Revolving Fund Register
Institution to Execute	Institution use for Revolving Fund for Execution
Fund Id	Identify each Revolving Fund, Petty Cash and Cash in Advance.
Fund Source Id	Reference Fund ID
Fund Type	Enter by user if Record Type = "FRT" In other case it must to be hidden and populate automatically from system
Norm ID	Enter by user if Record Type = "FRT" In other case it must to be hidden and populate automatically from system
Revolving Fund Bank Account Id	Allows to select the item code specified source from the search functionality
Revolving Fund Bank Account	Identify the Treasury Bank Account used for Revolving Fund
Petty Cash Bank Account Id	Allows to select the Bank Account Id from the search functionality
Petty Cash Bank Account	Identify the Treasury Bank Account used for Revolving Fund
Cash in Advance Bank Account Id	Allows to select the Cash in Advance Bank Account Id from the search functionality
Cash in Advance Bank Account	Identify the Treasury Bank Account used for Revolving Fund
Debts to Pay Offset Code	Offset Coding Block COA Group with attribute 'Budget Execution' equal to 'True'
Revolving Fund Offset Code	Read Only. Populate by system from attribute GL Offset Code of Revolving Fund Bank Account
Debts to Pay Petty Cash Offset Code	Offset Coding Block COA Group with attribute 'Budget Execution' equal to 'True'.
Debts to Pay Cash in Advance Offset Code	Offset Coding Block COA Group with attribute 'Budget Execution' equal to 'True'.
Revolving Fund Payment Method	Allows to select Revolving Fund Payment Method from drop down list
Petty Cash Payment Method	Allows to select Petty Cash Payment Method from drop down list
Cash In Advance Payment Method	Allows to select Cash In Advance Payment Method from drop down list
Language	Country specific language
Description	Description of Revolving Fund

Suriname Payroll Interface

Deductions

Overview

Salary Deduction allows users (Payroll Department) to define which Deductions are applicable and valid. Only Deductions defined within this entity are accepted when uploading information via the Salary Deduction File Upload process.

Navigation

Expenditures ► Suriname Payroll Interface ► Suriname Deductions.

Suriname Deductions Screen Fields

Fields	Description
Deduction Code	Unique identification code for Deduction.
Coding Block	Coding Block for salary deduction which is to be selected from lookup button
Affects Cash flow	This field indicates whether Deduction affects Cash Flow or not.
Language	Language used to describe Deductions. It’s a multiple language option from which users are to select as per requirement.
Description	Description of Salary Deductions.
Created On	Date and Time when the salary deductions were created.
Created By	Users by whom salary deductions were made.
Updated On	Date and Time when last update on deduction were made.
Updated By	Users by whom last updates were made.

Suriname Coa Mapping

Overview

The Chart of Accounts Mapping Table allows the accounts from the Payroll System to be mapped to the current Chart of Accounts from the Integrated Financial Management Information System. This means that users maintain the relation between the accounts used by the payroll and those current in the Chart of Accounts, these accounts are used by the Payroll Interface to create expense vouchers.

Navigation

Expenditures ►Suriname Payroll Interface ► Coa Mapping.

Suriname CoA Mapping Screen Fields

Suriname CoA Mapping screen includes following Fields.

Fields	Description
Id	Unique identification code for Suriname CoA Mapping.
Cost Account	Cost Account code for the current payroll system.
Coding Block	Coding Block which is to be mapped to be selected from lookup button.
Created On	Date and Time when CoA Mapping were created.
Created By	Users by whom CoA Mapping was made.
Updated On	Date and Time when last update on CoA mapping were made.
Updated By	Users by whom last updates were made.

Attachment	Size
Coa Mapping.png	18.12 KB

Suriname Expenditures Reports

Suriname Aged Payables Account Report

Overview

Expenditures report required which provide ageing of Payables.

Navigation

Expenditures ► Suriname Payroll Interface ► Suriname Expenditures Reports ► Suriname Aged Payables Account Report

Suriname Aged Payables Account Report Screen Fields

Fields	Description
Treasury Bank Account	After the user, has selected the TBA report will include only EV records matching the selected Treasury Bank Account
From Fiscal Year	Optional-Allow to select fiscal year range.
To Fiscal Year	Optional-Allow to select fiscal year range.
Payables To Be Inclued	Optional -Single selection. Values: 'All', 'Over 30 days', 'Over 60 days', 'Over 90 days', 'Specific'
Specific Number Of Days	Optional - This filter will be enable only if 4.8 Payables to be inclued = 'Specific'. An integer number greater than zero will be captured.
Vendor Name	Optional - look up
Institution	Institution Name. Optional - look up
Comment	Allows to enter the comment for the report

Suriname Import Salary Information

Overview

The purpose of Import Salary Information is to import information of salary in a file and add the record in the system. The imported file’s record gets added in the salary details regarding employee.

Navigation

Expenditures ► Suriname Payroll Interface ► Suriname Import Salary Information

Suriname Import Salary Information Screen Fields And Tabs

Fields	Description
To Existing Uploaded File	Whether to import salary information to existing uploaded file gets mentioned in this field.
Type	Type of information in the imported file gets mentioned. It may be regarding Salary Payment, Salary Deduction
File to Import	File to be imported to be selected and uploaded from this field.

Suriname Institution Mapping

Overview

The Payroll Institutions Catalogue allows users (Payroll Department) to define the conversion codes from institutions of the current Payroll System to ‘Integrated Financial Management System’ institutions. Only institutions defined within this entity are accepted when uploading information via the Salary / Salary Deduction File Upload process.

Navigation

Expenditures ►Suriname Payroll Interface ►Institution Mapping.

Suriname Institution Mapping Screen Fields

Suriname Institution Mapping screen includes following fields

Fields	Description
Payroll Institution Code	Institution code of Payroll to be entered by users.
Institution	Institution code which is mapped to be selected from lookup button.
Created On	Date and Time when Institution Mapping were created.
Created By	Users by whom Institution Mapping was made.
Updated On	Date and Time when last update on Institution mapping were made.
Updated By	Users by whom last updates were made.

Attachment	Size
Institution Mapping.png	17.56 KB

Suriname Reports

Deduction Payment Expense Voucher Report

Overview

This report present relevant information from Deduction Payment Details for a related File Upload ID.

Navigation

Expenditures ► Suriname Payroll Interface ► Suriname Reports ► Deduction Payment Expense Voucher Report

Deduction Payment Expense Voucher Report Screen Fields

Fields	Description
File Upload Id	Suriname Uploaded File code to be selected from lookup button.
Deduction Account	Suriname Deduction to be selected from lookup button
Salary Payment Status	Status of salary payment to be selected from dropdown box. Status may be: Created, EV Created, EV Error, Invalid and Valid.
Salary Payment Expense Voucher	Expense Voucher for salary payment to be selected from lookup button.
Deduction Payment Status	Status of Expense Voucher to be selected from dropdown box
Deduction Payment Expense Voucher	Expense Voucher to be selected from lookup button
Comment	Comment on the report.

File Upload Error Log Report

Overview

File Upload Error Log Report present relevant information from Error log for a related File Upload ID in Suriname Payroll Interface.

Navigation

Expenditures ► Suriname Payroll Interface ► Suriname Reports ► File Upload Error Log Report

File Upload Error Log Report screen Fields

Fields	Description
File ID	Uploaded File code to be selected from lookup button.
Comment	Comment on the report.

Salary Payment Expense Voucher Report

Overview

This report present relevant information from Salary Payment Details and related Expense vouchers for a related File Upload ID.

Navigation

Expenditures ► Suriname Payroll Interface ► Suriname Reports ► Salary Payment Expense Voucher Report

Salary Payment Expense Voucher Report screen Fields

Fields	Description
File ID	Code of the Suriname Uploaded File to be selected from lookup button
Cost Account	Code of the Suriname CoA Mapping to be selected from lookup button.
Status	Status of the Salary Payment Expense Voucher to be selected from lookup button as filtering criteria. Status may be: Created, EV Created, EV Error, Invalid and Valid.
Salary Payment Expense Voucher	Expense Voucher for salary payment to be selected from lookup button
Comment	Comment on the report.

Suriname Uploaded File

Overview

Details of the salary payment, salary deduction and error log, if any records exist, they are shown in this entity created from the imported file for salary. This entity depends on the Uploaded File entity.

Navigation

Expenditures ► Suriname Payroll Interface ► Uploaded File

Suriname Uploaded File Screen Fields

Fields	Description
Id	Unique identification code of Uploaded file record.
Status	Status of the uploaded file is mentioned in this field. It may in created, processed or cancelled status
Uploaded By	Users by whom files were uploaded
Updated On	Date and time when the files were last updated
Updated By	Users by whom last update was made
Salary Payment tab	Information regarding salary payment are shown in this tab
Salary Deductions tab	Information regarding salary deduction are shown in this tab
Error Log tab	Information regarding Error Log are shown in this tab

Trips and per diem

Support Entities

Category of Employee

Overview

Entity that contains a classification of employees, for the assignment of per diem by category of employees.

Navigation

Expenditures ► Trips and per diem ► Support Entities ► Category of Employee

Category of Employee Screen Fields

Fields	Description
Id	Unique code that identifies the category of staff
Active	To indicate if the category of staff is active or restrictive. false = ‘Active’, true = ‘Restrictive’
Institution	ID of the Institution
Origin	Select the origin values from dropdown list
Description	Description the category of staff

Category of Expenditure

Overview

Entity that contains the types of expenditure to be incurred in the subsystem of trips and per diem.

Navigation

Expenditures ► Trips and per diem ► Support Entities ► Category of Expenditure

Category of Expenditure Screen Fields

Fields	Description
Id	Unique code that identifies the category of expenditure.
Active	To indicate if the category of expenditure is active or restrictive. false = ‘Active’, true = ‘Restrictive’
Institution	ID of the Institution
CoA	It should take the default value of the COA. This mean that it should take the actual year COA.
Item Code Expenditure Group	System will show a List of Elements restricted to definition in the Parameter where Concept Id is equal
Origin	Select the origin values from dropdown list
Description	Description the category of expenditure

Travel Expenses Category

Overview

Entity that contains the list of per diem by country, category of employees and types of viatios.

Navigation

Expenditures ► Trips and per diem ► Support Entities ► Travel Expenses Category

Travel Expenses Category Screen Fields

Fields	Description
Id	Item unique ID, can be either “Calculated/Updated Read Only Field” system generated automatic
Origin	Allows to select origin values from dropdown list
Fiscal Year	Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Created Date	Default current system date
Institution	ID of the Institution
Category of Expenditure	ID Category of Expenditure
Category of Employee	ID Category of Employee
Country	Country where per diem rate is applicable to
Currency	To allow the user to select the Voucher Currency. Default is Domestic Currency.
Location Type	Configuration Setting for this Entity the basic Stages are: ‘Internal’, ‘External’, Default = ‘Internal’
Location	It will show only the regions with Location Type
Expense Cost	Cost of the Expense

Travel Expenses Voucher

Overview

Documents containing the registration and control of the management of travel and per diem. And linkage to budgetary expenses and accounting documents.

Navigation

Expenditures ► Trips and per diem ► Travel Expenses Voucher

Travel Expenses Voucher Screen Fields And Tabs

Fields	Description
Code	Voucher unique ID, automatically generated by the system
Workflow Status	This field shows the status of the workflow depending on the Workflow Configuration Setting for this entity the basic Stages are: ‘Created’, ‘Approval Requested’, ‘Approved’, ‘Rejected’, 'Cancelled', 'Template'. The default value is 'Created'.
Fiscal Year	Fiscal Year of the voucher, Default current FY (where 'Current Fiscal Year for Budget Execution' is True)
Fiscal Period	Fiscal Period of the voucher, Default current period
Institution	Allows to select Budget Office Code.
Execute Type	Allows to select execute type from dropdown list
Voucher Date	Default current system date
Source Doc Number	The document number of the source document.
Travel Type status	Select travel type from dropdown list
Document Type	Unique code that identifies the document type
No Supporting Document	No. document that supports the transaction
Language	Country specific language
Description	Description expenses voucher
Total Amount (Domestic)	Shows Total Domestic Amount for the whole travel expenses (Total Domestic Amount of the Travel expenses). Default is Zero
Total Amount (Foreign)	Shows Total Domestic Amount for the whole travel expenses (Total Domestic Amount of the Travel expenses). Default is Zero
Deduction Amount Domestic	Total value of deduction
Deduction Amount Foreign	Total value of deduction
Total Net Amount Domestic	Total value of transaction
Total Net Amount Foreign	Total value of transaction
Trip Purpose	Describe the purpose of trip.
Is Revolving Fund Execution	Indicates If TEV is for execution with Revolving Funds. Default Value = FALSE
Is Multi fold Funding Source	Value default = false
Treasury Bank Account	Lookup to this entity to pick one.
Offset Code	The system must automatically load the value of the attribute where IF Is Revolving Fund Execution” = ‘TRUE’ and Fund ID has a valid number
Created By	Populated automatically by the system
Created Date	Populated automatically by the system at creation time of the record
Approved By	Populated automatically by the system, when the document is approved.
Approved Date	Populated automatically by the system in time of approved for registration
Is Executes Project	It indicates whether the record is execution of externally funded projects. Default value false.
Project External Financing	Unique identifier that identifies an ID of project.

Invoice Details

Overview

This entity contains invoices obtained by the management module Trips and per diem.

Invoice Details Tab Screen Fields

Fields	Descriptions
Sequence #	Unique Number for Each Invoice Details, System Generated. READONLY
Invoice Number	Invoice number delivered by the vendor beneficiary. Manually entered by the user.
Domestic Amount	If the attribute “Currency” is Domestic, then the value must be manually entered by the user. Else the value must be equal to the amount the attribute “Exchange rate” * "Amount Foreign".
Foreign Amount	If the attribute “Currency” is Domestic, this value has zero Else the value must be manually entered by the user

Travel Expenses Details

Overview

Details the documents containing the registration and control of the management of travel and per diem.

Travel Expenses Details Tab Screen Fields

Fields	Descriptions
Serial Number	Unique code that identifies the Travel Expenses Details. Automatically generated by the system
Institution	System will automatically display the Institution attribute
Language	Country specific language
Description	Describe travel expenses Details.
Vendor	Vendor Code. A hyperlink to be provided to drill down to the Vendor screen, a new window to be opened to display the attributes from the Vendor entity.
Travel Expense Category	System will automatically display the Travel Expense Category
Coding Block	Show, only the object of expenses that belongs to the field Item Code Expenditure Group that correspond to the Travel Expense Category selected.
Currency	System will automatically display the Currency, based on the attribute: Travel Category ID
Exchange Rate	Will show the latest active exchange rate for the selected currency which is linked to the Expenditures
Foreign Amount	If the attribute “Currency” is Domestic, this value has zero Else the value must be equal to the amount the attribute “Expenses cost” based on the attribute: "Travel Category ID" selected.
Domestic Amount	If the attribute “Currency” is Domestic, then the value must be equal to the amount the attribute “Expenses cost” based on the attribute: Travel “Category ID" selected.
Quantity	Quantity which applies to one kind of travel expenses.
Total Foreign Amount	The system automatically calculates the value Total Amount Foreign
Total Domestic Amount	The system automatically calculates the value Total Amount Domestic
Deduction Foreign Amount	Amount Foreign value of deduction Value default = 0 or the sum of the attribute “Amount Foreign" all the details of the entity "Deduction details" automatically recorded by the system Attribute read only
Deduction Domestic Amount	Amount Domestic value of deduction. Value default = 0 or the sum of the attribute "Amount Domestic" all the details of the entity "Deduction details" automatically recorded by the system. Attribute read only
Total Net Foreign Amount	Calculated field Display only to show actual Foreign amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions
Total Net Domestic Amount	Calculated field Display only to show actual domestic amount spent on this detail item. Will get updated automatically by the system upon the approval of the transactions
Is Reversed	“Read Only Field” will be updated automatically by the system for the process
Is Refund	“Read Only Field” will be updated automatically by the system for the process
Is Correction	“Read Only Field” will be updated automatically by the system for the process
Number Of Document Expense	No. Document of execution of expense. Automatically assigned by the system. When the document is "approved"

Project Structure Details

Overview

This entity contains the list of project structures by “Trips and per diem” that must be related with details the “Travel expenses Voucher”.

Project Structure Details Tab Screen Fields

Fields	Descriptions
Serial Number	Unique ID that identifies the Project Structure. It’s a consecutive number automatically generated by the system.
Agreement Id	Unique identifier that identifies an ID of Agreement.
Project Structure	Unique identifier that identifies an ID of Project
Expense Category	Allows to select expense category from dropdown list
Amount (Domestic)	Amount value of Project Structure, When Currency is Domestic. Default value is Zero.
Amount (Foreign)	Amount value of Project Structure, When Currency is not Domestic. Default value is Zero.
Is Counter Part	Default value false. Unique identifier that identifies an ID of Counterpart.

Trip Paying Account

Overview

Detail of accounts payers, when the document is multi-source.

Trip Paying Account Tab Screen Fields

Fields	Descriptions
Serial Number	Item Correlative Number, system generated (user cannot change it) for each inserted item
Treasury Bank Account	Automatically load the list of values of the classifier categories of expenditure of the attribute "Treasury Bank Account"
Total Domestic Value Of Payment	Total value of payment, for account. Default value Zero
Total Foreign Value Of Payment	Total value of payment, for account. Default value Zero

Withholding Tax Authorization

Overview

This Entity contains the Authorization given to Institution to retain the taxes. Each authorization have a range of numbers to be use on the generation of Withholding Tax Vouchers

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Expenditures ►Withholding Tax Authorization

Withholding Tax Authorization

Field	Description
Application Id	Unique identification code for Withoutholding Tax Authorization.
Active	Indicate if Authorization is active or not.
Tax	Identify Tax Code related with the Withholding Tax Authorization.
Institution	Identify Institution related with the Withholding Tax Authorization.
Authorization Key	Authorization key for Withholding Tax.
Serial	Serial number of Authorization.
Authorization Number From	First Number of Authorization Range.
Authorization Number To	Last Number of Authorization Range.
Issues Deadline	Deadline of Authorization.
Last Number Generated	Define the last number used to generate the Withholding Tax Voucher this must be a value between Authorization Number From and Authorization Number To.
Without Holding Tax Voucher	This Entity contains the information of Withholding Tax Voucher Generated and the Expense Voucher related. Created automatically by system, not allowed to create manually by user.