Overview
Since Managed Contracts can cover multiple years, Contract Planning must be done through Line Item Drops. Drops allow planning Contract deliverables in different fiscal years simply by registering drops with delivery dates in different fiscal years.
Each Drop can be associated with one or more Goods/Services Receive Notes (GSRN) which are registered in the Assets and Inventory System. Also, each Drop can have associated one or more Inspections. With these GSRN and Inspections, Contract Management System can validate Drops Receptions, Acceptances, and Payments.
Drops have a status which reflects the different stages of the Drop flow. Setting Drops as Received status depends on Drop Physical Current Progress must be equal to 100%.
Drop status of Acceptance is a requirement to authorize Contract Payments. However, the complete behavior of Drop Change Status is defined in Drop Workflow Configuration.
When a Drop (or Work Item) is finished, the public employee should officially receive that Drop registering this action in the system. Only is possible to receive drops for contracts with status equal to In Execution.
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Contract Managementâ–ºContract Line Item Drops
Contract Line Item Drops screen fields
Fields | Description |
Managed Contract | Managed Contract Name and ID. |
Line Item | A Line Item is a list of deliverables associated with the Managed Contract. |
Drop Id | Unique auto-generated identifier for the Drop. |
Workflow Status | Possible values are Planned, Ready for execution,Cancelled, Paid, In Execution, Received. Default value is Planned. |
Delivery Date | Last day for receieving the goods, services or works. |
Fiscal Year | Associated and Current Fiscal Year. |
Amount | Drop Amount. |
Prorated Cost | Prorated Cost of the Line Item Amount. System calculated with the following formula: Drop Amount/Line amount. |
Purchase Order | Reference to a Purchase Order entered in Financials. |
Purchase Order Item | Reference to a Purchase Order Item in Financials. |
Purchase Order Item Drop | Unique auto-generated identifier for a Purchase Order Item Drop. |
Quantity | Quantity of items the drop will handle. |
Current Physical Progress | Percentage representing the current physical progress/reception of the Drop. Progression ranges from 0% to 100%. |
Current Payment Progress | Current progress of the payment for the Line Item Drop. |
Language | Language Used. |
Abbreviation | Short name given for the Line Item Drop. |
Description | Short Description of the Line Item Drop. |
Comments | Any comment of the user about the Line Item Drop. |
Purchase Order ID | Signifies the purchase order id |
Purchase Order Item Drop ID | Signifies the purchase order item drop id |
| Purchase Order Item Drop | Signifies the purchase order drop |