Create a Dispatch Order

Dispatch Orders  manage the inventory leaving a particular warehouse to supply the goods requested by a Goods/Services Request

To CREATE a Dispatch Order follow the steps below:

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1. Click on the New icon   (you will then be in Insert Mode).
2. Enter the new Dispatch Order information. Fields with an asterisk  are mandatory fields.
3. The ID and the Dated Created will automatically generated.

• ID: Unique identification code of the Dispatch Order.
• Date Created: the date the dispatch order is created

4.   Enter the Delivery Expected Date and Delivered Date as required.

• Delivery Expected Date: the date the delivery is expected to arrive. To enter the date, click on the Calendar iconand select the date.
• Delivered Date: the date the order was delivered. To enter the date, click on the Calendar iconand select the date.

5.   The Dispatch Order Status will be automatically generated.

• Dispatch Order Status: the current status of the dispatch order. For example Registered, Reserved, In Transit, Cancelled or Delivered.

6.   To enter the Delivery By, click on the Lookup icon ,  click on Find icon  to retrieve the Employee list, then select the Delivery By employee.

• Delivery By:  the employee who is responsible for delivering the goods

7.    To enter the Receiving By, click on the Lookup icon ,  click on Find icon  to retrieve the Employee list, then select the Receiving By employee. 

• Receiving By: the employee who is responsible for receiving the goods

8.   To enter the Requestor Institution, click on the Lookup icon ,  click on Find icon  to retrieve the Institution list, then select the Requestor Institution.

• Requestor Institution: the institution that is requesting the goods

9.   To enter the Supplier Institution, click on the Lookup icon ,  click on Find icon  to retrieve the Institution list, then select the Supplier Institution.

• Supplier Institution: the institution suppling the goods.

10.   Select the Language as required.

• Language: language used

11.   Enter the Description and Remarks

Click on the Save icon  at the bottom of the Dispatch Order page to save your new Dispatch Order information.  A window will appear to confirm. Press OK

Delete a Dispatch Order

Dispatch Orders manage the inventory leaving a particular warehouse to supply the goods requested by a Goods/Services Request.

To DELETE a dispatch order follow the steps below:

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By default, you will be in Search Mode.

1. Find the Dispatch Order you want to Delete

• Enter the information to be used as retrieval criteria in the appropriate field(s).  If you prefer to see all Dispatch Orders, leave all fields blank.
• Click Find .
• Select the Dispatch Order you want to Delete.

2. Click on the Delete icon .
3. A window will appear asking you to confirm                                                                                                                                                                                                                                                                                                                                                                                                                                                            
4. Click OK to confirm and delete the Dispatch Order
5. A window will be displayed confirming the Dispatch Order has been deleted                                                                                                                                                                            
    

To Verify that the Dispatch Order has been Deleted:

1. Click on the Search icon
2. Enter the Dispatch Order information in the appropriate field (s).
3. Click on the Find icon
4. This window will appear

Modify a Dispatch Order

Dispatch Orders manage the inventory leaving a particular warehouse to supply the goods requested by a Goods/Services Request.

To MODIFY a dispatch order follow the steps below:

Navigation

By default, you will be in Search Mode.

1. Enter the information to be used as retrieval criteria in the appropriate field (s). If you prefer to see a list of all Dispatch Orders leave all fields blank.
2. Click on the Find icon . 
3. Click on the Dispatch Order you want to modify. You will then be in Update/Delete Mode.
4. Make the necessary modification(s).
5. Click on the Update icon  at the bottom of the screen to save your modifications. A window will appear to confirm the modification. Click OK to confirm.