Overview
Pay period management allows the user to accommodate to the numerous pay structures and monitor them effectively.
Use the Pay Code function when dealing with the different types of pay and their associated pay periods. Pay Code allows the user to make managerial decision when all required data is available in an organized fashion within one user screen. A new pay code can be created here and existing pay codes can be modified and deleted. This function is a key feature when dealing with payroll management amongst many employees in an organization. Every pay implemented has an assigned code which will then display information about that pay. For example, working hours of the employee, works days per week and other additional information is displayed when a pay code is searched. This information can also be added when creating a new pay code. Refer to Pay Code for more details.
Payment schedules may vary from one employee to the next. Organizations can have numerous pay schedules in which each employee is linked to. In order to accommodate for these schedules, Pay Period Management outlines this information. Once the information on the schedules is defined, the implementation and payment procedure will be carried out more effectively and accurately.
Overview
Each employee will have a specified schedule that will outline their pay dates. This selected schedule of pay depends of the pay details associated with the employee’s position and assignment as decided by the organization. The Pay Code screen is used to list and define the details pertaining to each schedule that an employee can belong to. The Pay Code maintains the detailed information such as Name, Description, and Pay Periods for each. The Pay Period is a crucial factor on this screen as it defines the exact dates and ranges of each pay.
Navigation
Payroll Management ► Support Entities ► Pay Period Management ► Pay Period
Pay Code screen Fields and Tab
Field | Description |
Code | A unique identification code for Pay. |
Active | If checked indicates the Pay Code is available. |
Number Of Pay Periods Per Year | Total number of pay periods in the fiscal year. |
Number Of Work Days Per Period | Number of work days in a period e.g. 21 for monthly Pay Period. |
Number Of Weeks Per Year | Number of work weeks in the year. |
Number Of Days Per Year | Number of days in the year. |
Number Of Work Days Per Year | Number of work days in the year e.g. 260 or 261. Used for the payroll calculation. |
Actual Number Of Work Days Per Year | Actual number of working days in the year. |
Average Work Days Per Year | Average number of working days per year (e.g. 260.88) to be entered by the user. Used for forecasting. |
Average Work Days Per Month | Average number of working days per month (e.g. 21.00) to be entered by the user. Used for payroll and forecasting. |
Average Days Per Month | Average number of days per month. |
Treasury Bank Account | Bank account of the ministry of finance. |
Is For Pensions | If checked indicates pensions are available. |
Description | Pay Code description. |
Pay Period Tab | Defines the Pay Period for the Pay Code. |
Overview
This entity includes the list of pay periods with associated pay dates, Work From and Work To dates.
Pay Period Tab screen Fields
Field | Description |
Pay Period Number | System generated pay period number. |
Pay Period Status | Defines the status of the Pay Period. |
Pay Date | Defines the Pay Date for the Pay period. |
Default Data Entry cutoff date | Defines the last date for data entry of Pay Period. |
Default Approval cutoff date | Defines the last date for Approval of Pay Period. |
Work From | The starting date for pay period. |
Work To | The end date for pay period. |
Fiscal Year | The current fiscal for the pay period. |
Is Supplementry | This identifies if a pay period is a supplementary pay period. |
Generate Retroactive Payments | If checked, indicates that this pay period generates the retroactive payments. |
Adjustment Rate | Defines the adjustment rate for the pay period. |